managing travel for planned special events - FHWA Operations ...

will bypass arriving at the venue early totailgate, thus concentrating patron arrivals.Concurrent Road Construction andPlanned Special EventsFigure 5-15Stadium ReconstructionFigure 5-16 presents a site and pedestrianaccommodation plan for 2002 Green BayPackers games during Lambeau Field renovation.Appendix F contains contingencyparking and pedestrian accommodationplans for event patrons traveling to LambeauField.WeatherWeather conditions affect travel demand,road/site capacity, or both. For example, inwinter, snow banks in permanent venueparking areas reduce the number of on-siteparking spaces required for an event sellout.Rain can create significant problemsfor unpaved parking areas and access roads.A one-day rain event totaling approximately0.70 inches during the 2002 U.S. Golf Openforced the traffic management team to closeall unpaved parking areas adjacent to thegolf course. Figure 5-17 displays a trafficadvisory service television announcementissued to indicate contingency parking arrangementsthat used paved lots.With regard to travel demand, weather conditionshave a significant impact on attendance(e.g., increased attendance or reducedattendance) and/or the rate of arrivals anddepartures at some special events. For instance,event patrons will attend an event ata domed stadium on a rainy day, but patronsThe occurrence of planned events, includingroad construction and other planned specialevents, create a range of impacts affectingdifferent traffic management plan components.On a regional level, the characteristics(e.g., increased traffic demand,road/lane closures) of concurrent plannedevents reduce available capacity in roadwaycorridors serving a particular planned specialevent, thus affecting traffic flow patterns.Local impacts include reduced parkingsupply, in the event of other areaplanned special events, and restricted trafficcirculation.The identification of concurrent plannedevents requires interagency communicationat the local, county, and state level. Figure5-18 illustrates an example of a local departmentof public works (DPW) inventory,accessible through the DPW website, of activelocal road construction and otherplanned special events within the jurisdiction.Key considerations include:• With regard to planning for a specificplanned special event, the event planningteam should identify road constructionactivities in all jurisdictions within a certaintravel time or distance radius,equivalent to the event market area, ofthe event venue. Appendix G contains alocal stakeholder outreach letter prepared by the Wisconsin DOT to identifylocal road construction in the vicinity ofMiller Park and scheduled during the2002 All-Star baseball game.5-34