managing travel for planned special events - FHWA Operations ...

• 73 percent of surveyed metropolitan areas(77 total) have agencies that participatein a formal multi-agency initiativeto proactively plan for and coordinateactivities regionally related to specialevents. Of the areas with agencies thatparticipate in a formal multi-agency initiative:o 63 percent of surveyed metropolitanareas have agencies that plan todocument and coordinate activities,resources, and policies for all specialevents.o 43 percent of surveyed metropolitanareas have interagency agreements.o 68 percent of surveyed metropolitanareas have multi-agency teams.Dissemination of Information to the Public• 43 percent of surveyed agencies distributeinformation on special events to thepublic.• 49 percent of surveyed metropolitan areashave agencies that distribute informationon special events to the public.Transportation Management CenterOperations• 73 percent of surveyed agencies operatea TMC.o Of the agencies that operate a TMC,84 percent indicate that special eventtraffic management represents afunctional capability of their TMC.• 78 percent of surveyed metropolitan areashave a TMC.o Of the metropolitan areas that have aTMC, 82 percent indicate that specialevent traffic management representsa functional capability of theTMC.HANDBOOK OVERVIEWApproachThis technical reference covers five phasesof managing travel for planned specialevents. These phases, comprising the corechapters, include:• Program planning encompasses advanceplanning activities completedmonths prior to a single, target event oractivities related to a series of futureplanned special events. This level of advanceplanning involves the participationand coordination of stakeholders servingan oversight role in addition to agenciesdirectly responsible for event planningand day-of-event traffic management.• Event operations planning involvesadvance planning and resource coordinationactivities conducted for a specificplanned special event. This phase involvesstakeholders organized under theevent planning team.• Implementation activities represent atransition phase between event operationsplanning and day-of-event activities.The event planning team and trafficmanagement team work to strategizetraffic management plan deployment inaddition to conducting necessary equipmenttesting and personnel training activities.• Day-of-event activities refer to the dailyimplementation of the traffic managementplan in addition to traffic monitoring.Rapid deployment of traffic managementplan strategies and tactics, includingcontingency plans, requires awell-organized traffic management teamand communications infrastructure.• Post-event activities cover the evaluationof local and regional transportationoperations based on stakeholder debrief-1-8