managing travel for planned special events - FHWA Operations ...

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Table 3-30 Crash Prevention Tactics............................................................................ 3-43Table 3-31 Travel Demand Management Strategies .................................................... 3-45Table 3-32 Transit Service Strategies........................................................................... 3-46Table 3-33 Pre-Trip Traveler Information Dissemination Techniques .......................... 3-47Table 3-34 Implementation Plan Checklist.................................................................... 3-48Table 3-35 Elements of a Stakeholder Simulation Exercise ......................................... 3-50Table 3-36 General Volunteer Training Activities.......................................................... 3-51Table 3-37 Traffic Management Team Stakeholders.................................................... 3-52Table 3-38 Traffic Management Plan Evaluation Activities........................................... 3-53Table 3-39 Communications Structure Primary Considerations ................................... 3-54Table 3-40 Internal Measures of Effectiveness............................................................. 3-56Table 3-41 External Measures of Effectiveness............................................................ 3-56Table 3-42 Elements of a Stakeholder Debriefing ........................................................ 3-57Table 3-43 Post-Event Debriefing Meeting Agenda Topics .......................................... 3-58Table 3-44 Outline of Post-Event Report ...................................................................... 3-58Table 4-1 Regional Program Stakeholder Organizations ........................................... 4-8Table 4-2 Traffic Incident Management Program Assessment Questions Relative toManaging Planned Special Events ............................................................. 4-11Table 4-3 Stakeholders Governing Permit Applications ............................................. 4-13Table 4-4 Planned Special Event Permit Application Submission Deadline............... 4-15Table 4-5 Planned Special Event Permit Restrictions ................................................ 4-16Table 4-6 Planned Special Event Permit Application Decision Criteria ...................... 4-17Table 4-7 Event Organizer Special Requirements...................................................... 4-18Table 4-8 Planned Special Event Permit Application Components ............................ 4-19Table 4-9 Planned Special Event Permit Application Supplemental Requirements... 4-22Table 4-10 Guidelines for Compliance with the Americans with Disabilities Act .......... 4-23Table 4-11 Municipal Code Provisions on Planned Special Events ............................. 4-23Table 4-12 Planned Special Event Permit Application Fees......................................... 4-25Table 4-13 Planned Special Event Funding Mechanisms ............................................ 4-25Table 4-14 Louisville, KY Criteria for Providing Free Services for a Special Event...... 4-26Table 4-15 Planned Special Event Technology Applications........................................ 4-27Table 5-1 Event Planning Team Responsibilities During the Event OperationsPlanning Phase........................................................................................... 5-3Table 5-2 Stakeholder Participation in Event Operations Planning ............................ 5-4Table 5-3 Summary of Event-Oriented Risk Scenarios .............................................. 5-6Table 5-4 Transportation System Operations Performance Objectives for PlannedSpecial Events ............................................................................................ 5-8Table 5-5 Measures of Effectiveness for Assessing Performance Objectives ........... 5-8Table 5-6 Seahawk Football Transportation Management Program Goals andObjectives ................................................................................................... 5-11Table 5-7 Measures Considered in Developing a Neighborhood ParkingTable 5-8Management Plan for Seattle’s Safeco Field.............................................. 5-12Summary of Policies and Agreements Applicable to Managing PlannedSpecial Events ............................................................................................ 5-15Table 5-9 Components of Interagency Agreements ................................................... 5-16Table 5-10 Feasibility Study Analysis Summary........................................................... 5-17Table 5-11 Feasibility Study Data Requirements.......................................................... 5-19Table 5-12Example Modal Split for Discrete/Recurring Events at a PermanentVenue.......................................................................................................... 5-21Table 5-13 Traffic Generation Forecast Process .......................................................... 5-22Table 5-14 Example Planned Special Event Vehicle Occupancy Factors.................... 5-23Table 5-15 Example Planned Special Event Traffic Arrival Rate Characteristics......... 5-24Table 5-16 Market Area Analysis Methods ................................................................... 5-26Table 5-17 Example Event Parking Occupancy Summary ........................................... 5-29xii
Table 5-18Table 5-19Tools for Mitigating Planned Special Event Impacts on TransportationSystem Operations...................................................................................... 5-32External Factors Considered in the Wisconsin TIME Program SpecialEvent Planning Tool.................................................................................... 5-37Table 6-1 Traffic Management Plan Objectives.......................................................... 6-3Table 6-2 Traffic Management Plan Components ...................................................... 6-4Table 6-3 Groups Attending a Planned Special Event................................................ 6-7Table 6-4 Contingency Plan Checklist ........................................................................ 6-9Table 6-5 General Parking Management Considerations........................................... 6-12Table 6-6 Factors Influencing Lot Assignment............................................................ 6-13Table 6-7Key Findings from Saint Paul Advanced Parking Information SystemOperational Test.......................................................................................... 6-17Table 6-8 Site Access and Circulation Considerations ............................................... 6-17Table 6-9 Guidelines for Designating Pick-up and Drop-off Areas ............................. 6-18Table 6-10 Vehicle Processing Tactics at Parking Area ............................................... 6-22Table 6-11 2002 Winter Olympics Parking Occupancy Monitoring Plan ...................... 6-24Table 6-12 Off-street Parking Regulation Considerations ............................................ 6-24Table 6-13 Site and Parking Plan Checklist.................................................................. 6-26Table 6-14 Considerations for Posting Plans on an Internet Website .......................... 6-27Table 6-15 Pedestrian Crossing Tactics ....................................................................... 6-30Table 6-16 Pedestrian Facilities Covered in the Highway Capacity Manual ................ 6-32Table 6-17 Considerations in Shuttle Bus Operations .................................................. 6-33Table 6-18 Shuttle Bus Service User Needs................................................................. 6-33Table 6-19 Considerations in Shuttle Bus Station Design ............................................ 6-35Table 6-20 Pedestrian Access Plan Checklist .............................................................. 6-36Table 6-21 Traffic Flow Plan Information Sources........................................................ 6-37Table 6-22 Road Closure Impact Checklist................................................................... 6-38Table 6-23 Traffic Flow Route Development Considerations ....................................... 6-39Table 6-24 Alternate Route Plan Development Process .............................................. 6-41Table 6-25 Alternate Route Plan Development Considerations ................................... 6-42Table 6-26Tactics for Accommodating Background Traffic during Planned SpecialEvents ......................................................................................................... 6-44Table 6-27 Pre-Trip Traveler Information for Street Use Events .................................. 6-45Table 6-28 Bus Accommodation Tactics....................................................................... 6-45Table 6-29 Exclusive Bus Lane Limitations .................................................................. 6-46Table 6-30 Traffic Flow Plan Checklist.......................................................................... 6-48Table 6-31 Highway Advisory Radio Pre-Event Message Considerations ................... 6-50Table 6-32 Highway Advisory Radio Day-of-Event Message Considerations .............. 6-50Table 6-33 Changeable Message Sign Message Template ......................................... 6-50Table 6-34 Interchange Operations Tactics for Planned Special Events ..................... 6-52Table 6-35 Disadvantages of Divided Highway Alternative Lane Operations .............. 6-35Table 6-36 Portable Traffic Management System Components ................................... 6-57Table 6-37 Traffic Control Plan Checklist...................................................................... 6-60Table 6-38 Crash Prevention Tactics............................................................................ 6-72Table 6-39 Service Patrol Operations Considerations.................................................. 6-74Table 6-40 Traffic Incident Quick Clearance for the 2002 Winter Olympics ................. 6-75Table 7-1 Travel Demand Management Goals........................................................... 7-2Table 7-2 Travel Demand Management Strategies .................................................... 7-4Table 7-3 Transit Service Strategies........................................................................... 7-10Table 7-4 Pre-Trip Traveler Information Dissemination Techniques .......................... 7-14Table 8-1 General Field-Level Operations Guidelines................................................ 8-2Table 8-2 Implementation Plan Checklist.................................................................... 8-4Table 8-3 Elements of a Stakeholder Simulation Exercise ......................................... 8-6xiii
Page 1 and 2: MANAGING TRAVEL FORPLANNED SPECIAL
Page 3: Technical Report Documentation Page
Page 6 and 7: TABLE OF CONTENTSINTRODUCTION......
Page 8 and 9: Available Resources ...............
Page 10 and 11: Stakeholder Roles and Coordination
Page 12 and 13: APPENDIX L - PUBLIC AGENCY AND EVEN
Page 16 and 17: Table 8-4 Day-of-Event Personnel Re
Page 18 and 19: LIST OF FIGURESFigure i-1 Planned S
Page 20 and 21: Figure 6-58 Portable Lighting .....
Page 22 and 23: BACKGROUNDPlanned special events po
Page 24 and 25: includes forming multidisciplinary
Page 26 and 27: THIS PAGE LEFT BLANKi-6
Page 28 and 29: congestion is considered either rec
Page 30 and 31: GOALS OF MANAGINGTRAVEL FOR PLANNED
Page 32 and 33: Public agencies can enhance the ima
Page 34 and 35: • 73 percent of surveyed metropol
Page 36 and 37: Table 1-8Planned Special Event Mana
Page 38 and 39: SPECIAL EVENTMANAGEMENTPHASEProgram
Page 40 and 41: Board, Washington, D.C., January12
Page 42 and 43: characteristics and how these chara
Page 44 and 45: a spur-of-the-moment decision to at
Page 46 and 47: Discrete/Recurring Event at a Perma
Page 48 and 49: Arrowhead PondRed Wings vs. Mighty
Page 50 and 51: TRAVELDEMANDROAD/SITECAPACITYAVAILA
Page 52 and 53: transportation impact criteria: (1)
Page 54 and 55: Figure 2-6Wisconsin TIME program Sp
Page 56 and 57: INTEGRATIONOversightTeamEvent Plann
Page 58 and 59: THIS PAGE LEFT BLANK2-18
Page 60 and 61: developing and implementing solutio
Page 62 and 63: Stakeholder Roles andCoordinationTh
Page 64 and 65:
A local or county department of pub
Page 66 and 67:
management strategies. For example,
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modate planned special events. This
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events. In turn, post-event activit
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at the beginning of the event opera
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• Notice of event for affected pr
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• Links between process steps are
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the event operations planning phase
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Table 3-14 summarizes four types of
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Unlike other traffic generators suc
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Identify On-SiteParking Area(s)Park
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Table 3-18Tools for Mitigating Plan
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pick-up/drop-off area, during ingre
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ELEMENTEvent patronparking areasTab
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(2) provide a defined passenger wai
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Table 3-25Tactics for Accommodating
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and/or downstream lane closures tha
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The key to maximizing capacity invo
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or variable message signs. CMSs are
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tion reports from various remote lo
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Transit ServiceModifications to exi
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ELEMENTCommand postoperationOperati
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fail. Both the tabletop and full-sc
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tion to performance evaluation data
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Table 3-39Communications Structure
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of a detailed evaluation report. Qu
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Sample questions for possible inclu
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THIS PAGE LEFT BLANK3-60
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tions or a single municipality, res
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events and annual fairs, or major e
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sidered the resources. These resour
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• Identification of funding sourc
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PHASEProgramPlanningEventOperations
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permit when the event organizer mee
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Table 4-4Planned Special Event Perm
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LOCATIONAnaheim, CAMenlo Park,CAMin
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egion. Appendix A contains Washingt
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Table 4-8 (cont’d.)Planned Specia
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Table 4-9 (cont’d.)Planned Specia
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Table 4-12Planned Special Event Per
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Table 4-15Planned Special Event Tec
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ITEM FUNCTIONS DEPLOYMENT APPLICATI
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clude: (1) remote modification of t
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agement. Not all of these are a sin
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9. Descriptions of tiers from mater
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CHAPTER FIVEEVENT OPERATIONS PLANNI
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work and schedule. The framework in
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Interagency CoordinationIn establis
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Fan CelebrationAnother severe impac
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process when forecasted traffic dem
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new and different stadium user with
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• The City also makes available g
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Table 5-8 summarizes four types of
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STEP SIXMITIGATION OF IMPACTSTraffi
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Table 5-11Feasibility Study Data Re
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Table 5-12Example Modal Split for D
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Table 5-14Example Planned Special E
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not offer advance ticket sales typi
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Parking Demand AnalysisA parking de
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Figure 5-11Designated Event Off-Sit
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• The first approach pertains to
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detail impact mitigation strategies
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5OVERVIEWFigure 5-16Site and Pedest
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Table 5-19External Factors Consider
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CHAPTER SIXTRAFFIC MANAGEMENT PLAN6
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• Express service (e.g., new rout
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6DAY-OF-EVENT ACTIVITIES ADVANCE PL
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VENUEPickup /Drop-offWalkSITE AREAR
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special events. This checklist incl
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alternatives may exist, each will n
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Lot AssignmentThe objectives of lot
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parking garage. The lack of such pe
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Table 6-7Key Findings from Saint Pa
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tern of ingress and egress to achie
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Any planned special event parking a
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• Park vehicles at the same rate
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lot(s) conflicts with heavy adjacen
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Figure 6-16Annotated Aerial Map of
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trols for pedestrian protection and
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Use of a temporary pedestrian bridg
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ordinate with the event planning te
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ManagementFigure 6-28On-Site Shuttl
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the impact to neighborhoods surroun
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• On the day-of-event, the manage
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An alternate route plan represents
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Figure 6-33Background Traffic Diver
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Arterial-to-Arterial DiversionArter
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modation tactic that the traffic ma
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Transportation system management ty
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prove interchange capacity and oper
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6OVERVIEWFigure 6-39Temporary Elimi
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efore they enter an alternative lan
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Table 6-36Portable Traffic Manageme
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Advance traffic signal operations p
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EN-ROUTE TRAVELERINFORMATION PLANOv
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or venue access route. These are te
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forces affect the signal, such as w
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now be accessed en-route via cellul
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Subscription ServicesA number of pr
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• Wireless communications (It sho
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unlit freeway interchanges or arter
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Traffic Incident Quick ClearanceIni
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16. Dudek, C.L., Guidelines forChan
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CHAPTER SEVENTRAVEL DEMAND MANAGEME
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Demand Management StrategiesSuccess
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Figure 7-2High Occupancy Vehicle In
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fore. The website suggested that ev
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during the games. The predominant c
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• Patronage Potential - The speci
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may exceed an hour. Patrons who use
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• Recommended event ingress and e
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planned special event impacts opera
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planned special event and related t
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Appendix M contains an example of a
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CHAPTER EIGHTIMPLEMENTATION ACTIVIT
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The implementation plan communicate
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ELEMENTLocationspecifictrafficand p
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ers be used to: (1) watch what happ
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Communication from the TMC to vario
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Volunteer RecruitmentPrior to initi
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CHAPTER NINEDAY-OF-EVENT ACTIVITIES
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stakeholders comprising the traffic
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operations planning phase, the ICS
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Table 9-3Traffic Management PlanEva
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formation to a dispatcher who, in t
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seek out other sources. The media m
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Traffic Management SupportIn a traf
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Table 9-13Performance Evaluation Me
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CHAPTER TENPOST-EVENT ACTIVITIES10O
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Table 10-1Key Post-Event Activities
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ing events, slight changes in circu
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inaccurate, it will become clear th
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ics of interest to all participants
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spectives are noted during the debr
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CHAPTER ELEVENDISCRETE/RECURRING EV
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peak pedestrian and traffic departu
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STEPNO. PAGE1 5-202 7-93 5-214 5-22
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sive express bus service between ar
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POST-EVENTACTIVITIESSince a discret
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market an express bus service for a
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CHAPTER TWELVECONTINUOUS EVENT12OVE
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EVENT OPERATIONSPLANNINGBecause of
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NO.STEPPAGE1 5-202 7-93 5-214 5-225
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Table 12-4Checklist of Implementati
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Some distinguishing considerations
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CHAPTER THIRTEENSTREET USE EVENT13O
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EVENT OPERATIONSPLANNINGSince stree
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STEPNO. PAGE1 5-202 7-93 5-214 5-22
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may not regularly take place in the
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HANDBOOKPAGETable 13-5Checklist of
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• A planned special event permit
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CHAPTER FOURTEENREGIONAL/MULTI-VENU
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several vantage points (e.g., parks
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Table 14-3Event Operations Planning
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Table 14-4 presents a checklist ofi
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• With regard to regional/multi-v
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CHAPTER FIFTEENRURAL EVENT15OVERVIE
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ies by event, as some rural events
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STEPNO. PAGETable 15-3Event Operati
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Table 15-4Checklist of Implementati
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Some distinguishing considerations
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should focus on equipment and techn
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APPENDIX ASAMPLE SPECIAL EVENT PERM
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VIRGINIA BEACH, VA: PERMIT APPLICAT
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A-5
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EVANSTON, IL: SPECIAL EVENT HOLD HA
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MONTGOMERY COUNTY, MD: SPECIAL EVEN
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A-11
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APPENDIX BEVENT-ORIENTED RISK SCENA
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APPENDIX CINTERAGENCY AGREEMENTS FO
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APPENDIX D2003 FAIR SAINT LOUIS EVE
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APPENDIX FPARKING AND PEDESTRIAN AC
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APPENDIX GWISCONSIN DOT ORGANIZATIO
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G-3
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BRISTOL (TN) MOTOR SPEEDWAYSource:
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PALACE OF AUBURN HILLS (MI)PARKING
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TALLADEGA (AL) SUPERSPEEDWAYNote:
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NASCAR DAYTONA 500Source: www.dayto
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MICHIGAN INTERNATIONAL SPEEDWAYSour
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MARTINSVILLE (VA) SPEEDWAYSource: w
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APPENDIX KEXAMPLE TRAFFIC CONTROL P
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FREEWAY SIGNING PLANNASCAR BRICKYAR
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EQUIPMENT LOCATION PLANSYDNEY, AUST
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Source: www.ci.daytona-beach.fl.us/
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SEATTLE CENTERSEATTLE, WASource: ww
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RICHMOND INTERNATIONAL RACEWAYRICHM
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PNC PARKPITTSBURGH, PASource: pirat
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M-2
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FORD FIELDDETROIT, MIM-4
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APPENDIX NSAMPLE IMPLEMENTATION PLA
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N-3
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N-5
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