managing travel for planned special events - FHWA Operations ...

Table 4-9Planned Special Event Permit Application Supplemental RequirementsAPPLICATIONCOMPONENTSPECIFICATIONSEvent site plan • Identify access points/gates, traffic circulation, lighting, and sign locations.• Show location of fencing, barriers, and/or barricades including temporary fencingthat can be removed for emergency vehicle access.• Show adjacent external roads.• Show emergency and handicap accessible routes.• Identify location for a command/communication center.• Provide computer-assisted drawing.Traffic flow plan • Provide map of street use event route.• Show street use event staging and disbanding area.• Indicate required sidewalk, street, and parking lot closures.• Indicate affected transit routes and proposed mitigation.• State locations and/or parking meter numbers that require covering.• Indicate traffic flow routes and capacity (e.g., number of travel lanes, etc.)Traffic control plan • Specify temporary directional sign, advance warning sign, barricade, and trafficcone locations.• Conform to Manual on Uniform Traffic Control Devices specifications.• Allow for a continuous, through traffic lane, typically 20 feet wide, on closed roadsfor use by public safety personnel in an emergency.• Show proposed alternate routes.• Indicate how normal traffic pattern will be accommodated.• Describe how local resident and commercial traffic has access during the event.• State what stakeholder furnishes, installs, and removes traffic control equipment.• Specify temporary, removable pavement markings only.• Provide traffic control agent or law enforcement officer (signalized intersectionsespecially) at all intersections requiring traffic control.• Provide volunteers to monitor barricades at all intersections not requiring trafficcontrol personnel.• Indicate pedestrian access routes and major pedestrian crossings.Parking plan • Show parking sites (e.g., paved and unpaved) and access points.• State the number and size of vehicles planned to stage for the event in addition tothe staging location.• Accommodation of media vehicles.• Indicate number of spaces available.• Include valet parking and route.• State the number of parking staff required.• Indicate parking lot assignments (e.g., permit, public, fee), costs, and vehicle processingprocedures.Emergency evacuation • Evacuation routes.planNotice of event foraffected propertyowners and residentsEvent advertisingbrochure• Present event concept.• Indicate travel impacts in addition to planned parking and traffic restrictions.• Distribute to residents, businesses, schools, places of worship, and other affectedentities.• Provide event operations information (e.g., times, dates, ticket information).• Indicate travel information (e.g., directions, parking, travel incentives).4-22