managing travel for planned special events - FHWA Operations ...

LOCATIONCity andCounty ofHonolulu, HILouisville,KYMiamiBeach, FLMinneapolis,MNEVENTCATEGORYStreet useeventTable 4-5Planned Special Event Permit RestrictionsRESTRICTION• No parade or activity permitted between the hours of 5:30 a.m. to 8:30 a.m.and 3:30 p.m. and 6:00 p.m., Monday through Friday, except holidays.• In the Central Business District, a parade or activity permitted only onweekends and holidays or after 6:00 p.m. on weekdays.• No parade or activity permitted to use or travel the entire distance on HotelStreet, from Richards Street to North King Street.• Only one parade or activity permitted on any given day on any street.All events • Permit holders shall open the event venue to patrons at least one hourprior to the event.All events • No special event permitted if it interferes with a previously scheduledactivity or repair work scheduled for a site.• No event permitted if it interferes with any other scheduled event. TheCity Manager may take into account simultaneously occurring events inthe region or other factors that would impact the city’s capability to hostan event before approving an event.• No permit issued for more than four consecutive days or fivenon-consecutive days during the course of a calendar year.Street useevent• No permit granted for a parade/race to be conducted within the downtownarea between the hours of 7:00 a.m. and 9:00 a.m. or 4:00 p.m. and 6:00p.m. on any day which is not Saturday, Sunday, or a legal holiday.• No permit granted for bicycle racing, foot racing, race walking, wheelchairracing, rollerblading, marathons, and jogging events unless the activity is totake place between the hours of 6:00 a.m. and 3:00 p.m. on Saturday,Sunday, or legal holiday.event, so public comments can be incorporatedinto application revisions.Jurisdictions typically issue a special eventpermit approximately 7 to 15 days prior tothe event. The lead time allows the eventorganizer and other stakeholders to carry outnecessary tasks under the implementationactivities phase. These tasks include determiningresource requirements and preparingan operations plan. Certain jurisdictionsmay handle, by regulation, day-of-eventtraffic control, while other jurisdictions designatepartial or all responsibility to theevent organizer. Stakeholders representingthe event traffic management team shouldconsider conducting a pre-event walkthrough,done a few days before the event topermit modifications, to review the final siteplan and traffic management plan.Table 4-6 provides a snapshot of select jurisdictionsand criteria referenced by officialswhen rendering a final decision on aspecial event permit application. Due to thechanging dynamics of planned special eventoperations, jurisdictions, particularly in metropolitanareas, may issue a special eventpermit only days in advance of the eventdate.Table 4-7 presents a list of common eventorganizer tasks performed during the specialevent permit process coupled with exampledeadlines. A common prerequisite to obtaininga local jurisdiction event permit involvesthe event organizer securing permitsfrom all jurisdictions controlling roadwaysslated for temporary full/partial closure.This represents a program planning initiativefor managing all planned special events in a4-16