managing travel for planned special events - FHWA Operations ...

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ACKNOWLEDGEMENTSThis study represents a Federal Highway Administration (FHWA) TMC Pooled-Fund Study(TMC PFS) project. Jon Obenberger, FHWA Operations Office of Transportation Management,served as the Contracting Officer’s Technical Representative. Dottie Shoup, NebraskaDepartment of Roads, was the project champion. URS Corporation, particularly Jeffrey Benson,Jim Huffstetler, and Ming-Shiun Li, assisted the project team by providing technical guidance,project support, and review of project deliverables. The assistance of these individuals is bothrecognized and appreciated.In addition, the authors would like to express appreciation to the very many transportationprofessionals who contributed to the project by responding to requests for information. Specialrecognition is given to Mark Newland and Jay Wasson of the Indiana Department ofTransportation for hosting a visit by the writing team during the 2002 Brickyard 400. Thefollowing agencies and universities contributed valuable information and data in support of thisproject:• Caltrans• City of Anaheim (CA) Traffic and Transportation• City and County of Denver (CO) Traffic Engineering Services• City of Daytona Beach (FL) Traffic Engineering• City of Toronto (Canada) Transportation Services• City of Wichita (KS) Engineering• Florida Department of Transportation• Indiana Department of Transportation• Kansas Department of Transportation• Montana State University• New Jersey Department of Transportation• New South Wales (Australia) Roads and Traffic Authority• New York State Department of Transportation• New York State Police• Road Commission for Oakland County (MI)• TRIMARC• University of South Florida• Utah Department of Transportation• West Virginia University• Wisconsin Department of Transportationiii
Page 1 and 2: MANAGING TRAVEL FORPLANNED SPECIAL
Page 3: Technical Report Documentation Page
Page 7 and 8: Implementation Activities .........
Page 9 and 10: Field Observation..................
Page 11 and 12: Program Planning ..................
Page 13 and 14: LIST OF TABLESTable i-1 Practice of
Page 15 and 16: Table 5-18Table 5-19Tools for Mitig
Page 17 and 18: Table 14-1 Types of Regional/Multi-
Page 19 and 20: Figure 6-2 Traffic Management Team
Page 21 and 22: INTRODUCTIONFigure i-1Planned Speci
Page 23 and 24: The state-of-the-practice involves
Page 25 and 26: Table i-2 (cont’d.)Keys to Succes
Page 27 and 28: CHAPTER ONEBACKGROUND1OVERVIEWDEFIN
Page 29 and 30: Impact of Planned Special EventsPla
Page 31 and 32: • Service strategies include trav
Page 33 and 34: Figure 1-3Media Promotion of Stakeh
Page 35 and 36: ings and an analysis of traffic dat
Page 37 and 38: Table 1-9Event Operations Stakehold
Page 39 and 40: 11 displays icons corresponding to
Page 41 and 42: CHAPTER TWOCHARACTERISTICS AND CATE
Page 43 and 44: • Event time and duration defines
Page 45 and 46: CHARACTERISTICTable 2-2Characterist
Page 47 and 48: Regional/Multi-Venue EventA regiona
Page 49 and 50: esponders determine the resources a
Page 51 and 52: travel demand) or the rate of arriv
Page 53 and 54: viding technical guidance toward TI
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planned special event stakeholders
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esponsibilities unique to managingt
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CHAPTER THREEOVERVIEW3OVERVIEWPURPO
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service strategies specific to mana
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Law EnforcementState PoliceCounty P
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ing and control, to better accommod
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PRODUCTSProgramPlanningInstitutiona
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Regional/Multi-Venue EventA regiona
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Regional Planned Special Events Pro
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ReviseSubmit PermitApplicationRevie
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Initiate Feasibility Study26TDM and
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Risk AssessmentBased on the type an
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Conduct Public OutreachPerform Situ
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STEP SIXMITIGATION OF IMPACTSTraffi
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Table 3-17Market Area Analysis Meth
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access points provide sufficient se
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that surface prior to the planned s
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Parking operators and volunteers mu
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Table 3-23Pedestrian Crossing Tacti
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Identify TrafficFlow RouteEstimate
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ELEMENTEvent patroncorridor flowrou
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TACTICRollingroad blockEntranceramp
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Table 3-29Traffic Control Plan Chec
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A common and efficient technique to
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Table 3-31Travel Demand Management
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Table 3-33Pre-Trip Traveler Informa
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ELEMENTEquipment andinfrastructurem
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Volunteer RecruitmentPrior to initi
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• What type and quantity of skill
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tween the media and the agencies, t
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special events. These could include
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Since the process of handling the p
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CHAPTER FOURREGIONAL AND LOCALCOORD
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Program planning for regional plann
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Funding issues can also be addresse
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program and assign people within th
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and their staffs. An MPO can also b
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ural areas, across the Nation maint
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ReviseSubmit PermitApplicationRevie
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LOCATIONCity andCounty ofHonolulu,
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Table 4-7Event Organizer Special Re
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Table 4-8 (cont’d.)Planned Specia
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Table 4-9Planned Special Event Perm
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• Traffic control is to be provid
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Table 4-14Louisville, KY Criteria f
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ITEM FUNCTIONS DEPLOYMENT APPLICATI
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ITEM FUNCTIONS DEPLOYMENT APPLICATI
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signing to indicate whether a lane
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operations, into consideration. Thi
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THIS PAGE LEFT BLANK4-36
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INTRODUCTIONThis chapter helps prac
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program planning efforts for future
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Table 5-3Summary of Event-Oriented
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Table 5-4Transportation System Oper
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The planning schedule provides a ge
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• The stakeholders focused on mee
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transportation agencies and law enf
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Table 5-9Components of Interagency
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The feasibility study gauges the im
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in estimating modal split. The traf
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Table 5-13Traffic Generation Foreca
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Table 5-15 indicates traffic arriva
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Table 5-16Market Area Analysis Meth
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Identify On-SiteParking Area(s)Park
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oad segment capacity analysis condu
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Table 5-18Tools for Mitigating Plan
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will bypass arriving at the venue e
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Figure 5-18Internet Summary of Road
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13. “Wrecker and Towing Rules and
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INTRODUCTIONAfter identifying traff
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Table 6-2Traffic Management Plan Co
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TRANSPORTATIONSYSTEM3Flow pattern a
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Event ParticipantsEvent participant
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special event, can be prepared and
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Simulation models generally require
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ure 6-6 shows a freeway CMS, operat
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automated information transmission
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• Shown in Figure 6-9, shoulder u
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away as possible from major interse
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Table 6-10Vehicle Processing Tactic
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(Capacity of parking area) - (Vehic
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ELEMENTEvent patronparking areasTab
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trian traffic traversing the adjace
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Tactics for achieving increased wid
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The Highway Capacity Manual (HCM) i
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oute) * (Average passenger loading
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Shuttle bus operation contingency p
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Table 6-22Road Closure Impact Check
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Figure 6-32 describes a process for
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ITEMTable 6-25Alternate Route Plan
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Table 6-26Tactics for Accommodating
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Exclusive Bus RouteExclusive bus ro
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ELEMENTEvent patroncorridor flowrou
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messages should appear a few days b
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TACTICRollingroad blockEntranceramp
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Table 6-35 lists disadvantages of a
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Figure 6-47Introduction of Route Ma
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when intersection operation on the
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Table 6-37Traffic Control Plan Chec
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operational benefits. Other technol
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6-56 shows a permanent CMS over an
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mation to motorists during short-te
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Further benefits are realized. 511
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Internet and PDA messages. Each of
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from satellite, aircraft, and unman
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such as a vehicle disablement or pr
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REFERENCES1. Glazer, L.J. and R. Cr
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and non-attendee travel through inc
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Table 7-2Travel Demand Management S
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Event Patron IncentivesStakeholders
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prevent bicycle theft. In addition,
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event. Because of these deviations,
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developed a comprehensive public in
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• Transit Information Guide - A p
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InternetInternet websites have seve
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• Use of television commercials a
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ochure listed summer travel tips in
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television, use this information to
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traffic management team supervisory
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ELEMENTCommand postoperationOperati
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Stakeholder Simulation ExercisesA p
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load of the planned special event,
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these activities contribute toward
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fact sheet for quick reference when
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to monitor what can be a very fluid
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Team ManagementTypically for a plan
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For this reason, it is important th
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easier to track changes and make ce
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communication is practical, a hardw
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and (3) how to disseminate the info
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Table 9-11Benefits of Detection and
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ered as the first step in planning
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• Stakeholders may measure hours
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Figure 10-4Indiana State Police Deb
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A post-event debriefing should be h
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traffic trying to enter this parkin
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events. Table 10-9 summarizes key t
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INTRODUCTIONIn order to guide the u
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STEPNO. PAGE20 6-1621 6-2022 6-2323
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Table 11-4Checklist of Implementati
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• Public surveys warrant strong c
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tions planning, (2) implementation
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STEPNO. PAGE25 6-9EVENT-SPECIFIC IS
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• Traffic management team officia
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Table 12-6Program Planning Activiti
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all planned special events in a reg
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STEPNO. PAGE267-2 to7-1427 7-6EVENT
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• The traffic management team lik
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Program planning for street use eve
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tions planning, (2) implementation
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• The event planning team should
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• Multi-venue events may strain a
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PRODUCTInstitutionalframeworksTable
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and (4) program planning. In planni
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STEPNO. PAGE267-2 to7-1427 7-628 6-
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ensure successful traffic managemen
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PRODUCTInstitutionalframeworksPolic
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WASHINGTON STATE DOT: STATE HIGHWAY
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A-4
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A-6
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HOT SPRINGS, AR: STREET USE EVENT C
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A-10
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MARCO ISLAND, FL: SPECIAL EVENT DIR
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ALPINE VALLEY MUSIC THEATRE (WI) TR
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WASHINGTON STATE PATROL AND WASHING
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APPENDIX EREGIONAL DIRECTIONAL DIST
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F-2
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G-2
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APPENDIX HEXAMPLE SITE AND PARKING
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JACKSONVILLE (FL) JAGUARS NFL FOOTB
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APPENDIX IEXAMPLE TRAFFIC FLOW MAPS
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STAPLES CENTER - LOS ANGELES, CASou
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HOMESTEAD MIAMI (FL) SPEEDWAYSource
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TEXAS MOTOR SPEEDWAYSource: www.tex
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APPENDIX JEXAMPLE PROTOCOL FOR PLAN
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INTERSECTION CONTROL PLANDAYTONA (F
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EQUIPMENT LOCATION PLANALPINE VALLE
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APPENDIX LPUBLIC AGENCY AND EVENT-S
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CITY OF CHICAGO DEPARTMENT OF TRANS
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ENTERTAINMENT AND SPORTS ARENARALEI
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DTE ENERGY MUSIC THEATRECLARKSTON,
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APPENDIX MVENUE TRANSPORTATION GUID
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Source: www.nazarethspeedway.comM-3
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Source: www.fordfield.comM-5
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INDIANA DOT2002 BRICKYARD 400N-2
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Source: Indiana Department of Trans
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Federal Highway AdministrationU.S.
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