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CHAPTER FIVEEVENT OPERATIONS PLANNING5OVERVIEWPURPOSEThis chapter presents advance planning andstakeholder coordination activities conductedfor a specific planned special event.It represents the first of three successivechapters on the event operations planningphase. The primary, interrelated products ofthe event operations planning phase include:(1) feasibility study, (2) traffic managementplan, and (3) travel demand managementinitiatives. This chapter describes initialplanning activities, summarizes feasibilitystudy analysis steps specific to a plannedspecial event, and highlights external factorsFigure 5-1Event Planning Team Meetingaffecting the scope of event impact on transportationsystem operations.Practitioners can use this chapter as a toolto: (1) establish an event operations planningframework for guiding stakeholder activitiesthroughout the phase, (2) assist in decidingwhether to grant or deny preliminary approvalto schedule a proposed planned specialevent based on predicted transportationsystem impacts and (3) determine traffic andparking demand, roadway capacity deficiencies,and unplanned scenarios that definethat scope of traffic management plan required(Chapter 6) in addition to the need fordeveloping travel demand management initiatives(Chapter 7).DAY-OF-EVENT ACTIVITIES ADVANCE PLANNINGPOST-EVENT ACTIVITIESEVENT PROFILE5-1
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MANAGING TRAVEL FORPLANNED SPECIAL
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Technical Report Documentation Page
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TABLE OF CONTENTSINTRODUCTION......
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Available Resources ...............
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Stakeholder Roles and Coordination
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APPENDIX L - PUBLIC AGENCY AND EVEN
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Table 3-30 Crash Prevention Tactics
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Table 8-4 Day-of-Event Personnel Re
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LIST OF FIGURESFigure i-1 Planned S
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Figure 6-58 Portable Lighting .....
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BACKGROUNDPlanned special events po
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includes forming multidisciplinary
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congestion is considered either rec
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GOALS OF MANAGINGTRAVEL FOR PLANNED
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Public agencies can enhance the ima
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• 73 percent of surveyed metropol
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Table 1-8Planned Special Event Mana
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SPECIAL EVENTMANAGEMENTPHASEProgram
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Board, Washington, D.C., January12
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characteristics and how these chara
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a spur-of-the-moment decision to at
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Discrete/Recurring Event at a Perma
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Arrowhead PondRed Wings vs. Mighty
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TRAVELDEMANDROAD/SITECAPACITYAVAILA
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transportation impact criteria: (1)
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Figure 2-6Wisconsin TIME program Sp
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INTEGRATIONOversightTeamEvent Plann
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developing and implementing solutio
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Stakeholder Roles andCoordinationTh
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A local or county department of pub
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management strategies. For example,
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modate planned special events. This
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events. In turn, post-event activit
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at the beginning of the event opera
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• Notice of event for affected pr
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• Links between process steps are
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the event operations planning phase
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Table 3-14 summarizes four types of
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Unlike other traffic generators suc
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Identify On-SiteParking Area(s)Park
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Table 3-18Tools for Mitigating Plan
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pick-up/drop-off area, during ingre
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ELEMENTEvent patronparking areasTab
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(2) provide a defined passenger wai
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Table 3-25Tactics for Accommodating
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and/or downstream lane closures tha
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The key to maximizing capacity invo
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or variable message signs. CMSs are
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tion reports from various remote lo
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Page 112 and 113: Table 3-39Communications Structure
Page 114 and 115: of a detailed evaluation report. Qu
Page 116 and 117: Sample questions for possible inclu
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Page 120 and 121: tions or a single municipality, res
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Page 127 and 128: • Identification of funding sourc
Page 129 and 130: PHASEProgramPlanningEventOperations
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Page 133 and 134: Table 4-4Planned Special Event Perm
Page 135 and 136: LOCATIONAnaheim, CAMenlo Park,CAMin
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Page 139 and 140: Table 4-8 (cont’d.)Planned Specia
Page 141 and 142: Table 4-9 (cont’d.)Planned Specia
Page 143 and 144: Table 4-12Planned Special Event Per
Page 145 and 146: Table 4-15Planned Special Event Tec
Page 147 and 148: ITEM FUNCTIONS DEPLOYMENT APPLICATI
Page 149 and 150: clude: (1) remote modification of t
Page 151 and 152: agement. Not all of these are a sin
Page 153: 9. Descriptions of tiers from mater
Page 157 and 158: work and schedule. The framework in
Page 159 and 160: Interagency CoordinationIn establis
Page 161 and 162: Fan CelebrationAnother severe impac
Page 163 and 164: process when forecasted traffic dem
Page 165 and 166: new and different stadium user with
Page 167 and 168: • The City also makes available g
Page 169 and 170: Table 5-8 summarizes four types of
Page 171 and 172: STEP SIXMITIGATION OF IMPACTSTraffi
Page 173 and 174: Table 5-11Feasibility Study Data Re
Page 175 and 176: Table 5-12Example Modal Split for D
Page 177 and 178: Table 5-14Example Planned Special E
Page 179 and 180: not offer advance ticket sales typi
Page 181 and 182: Parking Demand AnalysisA parking de
Page 183 and 184: Figure 5-11Designated Event Off-Sit
Page 185 and 186: • The first approach pertains to
Page 187 and 188: detail impact mitigation strategies
Page 189 and 190: 5OVERVIEWFigure 5-16Site and Pedest
Page 191 and 192: Table 5-19External Factors Consider
Page 193 and 194: CHAPTER SIXTRAFFIC MANAGEMENT PLAN6
Page 195 and 196: • Express service (e.g., new rout
Page 197 and 198: 6DAY-OF-EVENT ACTIVITIES ADVANCE PL
Page 199 and 200: VENUEPickup /Drop-offWalkSITE AREAR
Page 201 and 202: special events. This checklist incl
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Lot AssignmentThe objectives of lot
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parking garage. The lack of such pe
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Table 6-7Key Findings from Saint Pa
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tern of ingress and egress to achie
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Any planned special event parking a
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• Park vehicles at the same rate
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lot(s) conflicts with heavy adjacen
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Figure 6-16Annotated Aerial Map of
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trols for pedestrian protection and
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Use of a temporary pedestrian bridg
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ordinate with the event planning te
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ManagementFigure 6-28On-Site Shuttl
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the impact to neighborhoods surroun
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• On the day-of-event, the manage
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An alternate route plan represents
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Figure 6-33Background Traffic Diver
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Arterial-to-Arterial DiversionArter
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modation tactic that the traffic ma
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Transportation system management ty
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prove interchange capacity and oper
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6OVERVIEWFigure 6-39Temporary Elimi
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efore they enter an alternative lan
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Table 6-36Portable Traffic Manageme
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Advance traffic signal operations p
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EN-ROUTE TRAVELERINFORMATION PLANOv
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or venue access route. These are te
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forces affect the signal, such as w
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now be accessed en-route via cellul
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Subscription ServicesA number of pr
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• Wireless communications (It sho
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unlit freeway interchanges or arter
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Traffic Incident Quick ClearanceIni
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16. Dudek, C.L., Guidelines forChan
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CHAPTER SEVENTRAVEL DEMAND MANAGEME
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Demand Management StrategiesSuccess
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Figure 7-2High Occupancy Vehicle In
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fore. The website suggested that ev
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during the games. The predominant c
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• Patronage Potential - The speci
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may exceed an hour. Patrons who use
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• Recommended event ingress and e
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planned special event impacts opera
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planned special event and related t
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Appendix M contains an example of a
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CHAPTER EIGHTIMPLEMENTATION ACTIVIT
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The implementation plan communicate
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ELEMENTLocationspecifictrafficand p
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ers be used to: (1) watch what happ
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Communication from the TMC to vario
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Volunteer RecruitmentPrior to initi
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CHAPTER NINEDAY-OF-EVENT ACTIVITIES
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stakeholders comprising the traffic
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operations planning phase, the ICS
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Table 9-3Traffic Management PlanEva
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formation to a dispatcher who, in t
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seek out other sources. The media m
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Traffic Management SupportIn a traf
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Table 9-13Performance Evaluation Me
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CHAPTER TENPOST-EVENT ACTIVITIES10O
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Table 10-1Key Post-Event Activities
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ing events, slight changes in circu
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inaccurate, it will become clear th
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ics of interest to all participants
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spectives are noted during the debr
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CHAPTER ELEVENDISCRETE/RECURRING EV
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peak pedestrian and traffic departu
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STEPNO. PAGE1 5-202 7-93 5-214 5-22
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sive express bus service between ar
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POST-EVENTACTIVITIESSince a discret
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market an express bus service for a
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CHAPTER TWELVECONTINUOUS EVENT12OVE
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EVENT OPERATIONSPLANNINGBecause of
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NO.STEPPAGE1 5-202 7-93 5-214 5-225
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Table 12-4Checklist of Implementati
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Some distinguishing considerations
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CHAPTER THIRTEENSTREET USE EVENT13O
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EVENT OPERATIONSPLANNINGSince stree
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STEPNO. PAGE1 5-202 7-93 5-214 5-22
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may not regularly take place in the
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HANDBOOKPAGETable 13-5Checklist of
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• A planned special event permit
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CHAPTER FOURTEENREGIONAL/MULTI-VENU
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several vantage points (e.g., parks
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Table 14-3Event Operations Planning
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Table 14-4 presents a checklist ofi
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• With regard to regional/multi-v
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CHAPTER FIFTEENRURAL EVENT15OVERVIE
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ies by event, as some rural events
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STEPNO. PAGETable 15-3Event Operati
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Table 15-4Checklist of Implementati
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Some distinguishing considerations
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should focus on equipment and techn
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APPENDIX ASAMPLE SPECIAL EVENT PERM
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VIRGINIA BEACH, VA: PERMIT APPLICAT
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A-5
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EVANSTON, IL: SPECIAL EVENT HOLD HA
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MONTGOMERY COUNTY, MD: SPECIAL EVEN
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A-11
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APPENDIX BEVENT-ORIENTED RISK SCENA
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APPENDIX CINTERAGENCY AGREEMENTS FO
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APPENDIX D2003 FAIR SAINT LOUIS EVE
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APPENDIX FPARKING AND PEDESTRIAN AC
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APPENDIX GWISCONSIN DOT ORGANIZATIO
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G-3
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BRISTOL (TN) MOTOR SPEEDWAYSource:
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PALACE OF AUBURN HILLS (MI)PARKING
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TALLADEGA (AL) SUPERSPEEDWAYNote:
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NASCAR DAYTONA 500Source: www.dayto
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MICHIGAN INTERNATIONAL SPEEDWAYSour
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MARTINSVILLE (VA) SPEEDWAYSource: w
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APPENDIX KEXAMPLE TRAFFIC CONTROL P
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FREEWAY SIGNING PLANNASCAR BRICKYAR
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EQUIPMENT LOCATION PLANSYDNEY, AUST
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Source: www.ci.daytona-beach.fl.us/
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SEATTLE CENTERSEATTLE, WASource: ww
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RICHMOND INTERNATIONAL RACEWAYRICHM
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PNC PARKPITTSBURGH, PASource: pirat
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M-2
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FORD FIELDDETROIT, MIM-4
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APPENDIX NSAMPLE IMPLEMENTATION PLA
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N-3
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N-5
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