managing travel for planned special events - FHWA Operations ...

Risk AssessmentBased on the type and purpose of a plannedspecial event, there exists potential scenarioswhere event patron or non-attendee behaviormay cause overcrowded conditions in thevicinity of an event venue and/or create unplannedroad closures. The event planningteam must assess the nature of a proposedevent and determine the need to incorporatespecial contingency plans in response to potentiallydangerous situations that will interferewith the planned travel management onthe day-of-event.Table 3-11 lists four notable event-orientedrisk scenarios associated with some plannedspecial events.Performance Goals and ObjectivesThe goals of managing travel for plannedspecial events include achieving predictability,ensuring safety, and maximizing efficiency.Table 3-12 states performance objectives,for specific classes of transportationsystem users, applicable to satisfying theoverall goal of operations efficiency andsafety. In meeting these performance objectives,the event planning team must targetthe goal of achieving predictability duringTable 3-11Summary of Event-Oriented Risk ScenariosEVENT-ORIENTED RISKEXAMPLE SCENARIODemonstration or protest • Any event that is political in nature or invokes social concern.• Political conventions and paradesTicketless event patrons • Sold-out sports championship gamescausing overcrowding • Sold-out concerts involving select performersFan celebration • Response to city or school sports team winning a championship.Event patron violence • Motorcycle rally violence between patrons and/or participants.3OVERVIEWDAY-OF-EVENT ACTIVITIES ADVANCE PLANNINGTable 3-12Transportation System Operations Performance Objectives for Planned Special EventsUSER CLASSPERFORMANCE OBJECTIVEEvent patron • Minimize travel delay to/from the event.• Minimize conflicts between pedestrians and vehicles.• Minimize travel safety hazards.• Minimize impact of traffic incidents.• Disseminate accurate, timely, and consistent traveler information.• Increase automation of traffic control.• Maximize site access service flow rates.Non-attendee roaduser• Minimize travel delay on major thoroughfares, freeways and major arterials.• Minimize impact on commuter and trucker travel time reliability.• Maintain required parking and access for local residents and businesses.• Maintain unimpeded access for emergency vehicles.Transit user • Maintain scheduled travel times.• Minimize transit bus dwell times.• Maintain required transit station parking for non-attendee transit users.POST-EVENT ACTIVITIESEVENT PROFILE3-19