managing travel for planned special events - FHWA Operations ...

The implementation plan communicatestraffic management plan specifics using aquick reference format. The plan rangesfrom a memorandum to a detailed manualdepending on event size and scope of plancoverage. Figure 8-2 shows two examplesof implementation plans prepared for a specificplanned special event. Individualstakeholders may develop a plan for thefreeway/arterial corridor(s) or street networksunder their jurisdiction. A large-scaleimplementation plan, such as an event manual,is organized by: (1) traffic managementplan component (e.g., signing plan, intersectioncontrol plan, etc.), (2) zones correlatingto supervisor assignments, or (3) agency jurisdiction.Figure 8-2Planned Special Event Implementation PlansTraffic management team supervisorsshould develop an implementation plan priorto any review and testing exercises to permitrevisions and allow the participants an opportunityto become familiar with the detailsof their assigned job. The key to plan development,and day-of-event operations, involvesassigning the right personnel, authority,and responsibility to effect optimal trafficmanagement plan deployment. Complextasks require skilled personnel with satisfactoryexperience. The implementation planshould empower traffic management teamsupervisors at every level: event commandpost, agency command post, and field locations.This allows lower-level staff to resolvecertain problems without having tocontact the command post, thus reducing theburden on command post personnel. Whilereview and testing exercises may not involveall traffic management team personnel, supervisorsshould conduct an implementationplan review with field staff prior to the eventor during day-of-event roll call.Plan SpecificationsAn implementation plan describes functionalactivities, as specified in the traffic managementplan, by location and/or resource/infrastructuretype. Locations includefreeway and street segments, freewayramps, intersections, mid-block locations,and parking area access points. Specific resourcesand infrastructure include roadwaytraveler information devices, static signs,traffic control equipment, and traffic signalsand associated timing plans.The overall implementation plan organizationcreates numerous action plans for specifictraffic management personnel or smallpersonnel groups. Location-specific detailstypically specify traffic and/or pedestriancontrol duties and responsibilities. With regardto equipment deployment, the implementationplan contains protocol for delivery,installation, monitoring, and takedown.Stakeholders design the implementation planto match specific personnel experienced inoperating certain equipment and infrastructure.Table 8-2 presents an implementation planchecklist. Appendix N contains exampleimplementation plans prepared for specificplanned special events. All planned actions,even if not explicitly noted in the table, mustinclude what, when, and where instructions.For multi-day or multi-venue events, trafficcontrol strategies and resource deploymentcan be organized through matrices for easy8EVENT PROFILE POST-EVENT ACTIVITIES DAY-OF-EVENT ACTIVITIES ADVANCE PLANNINGOVERVIEW8-3