managing travel for planned special events - FHWA Operations ...

process when forecasted traffic demand levelsapproach or exceed available roadwaycapacity.Conduct Public OutreachPerform Situation Analysis andRisk AssessmentSubmit PermitApplicationEstablish Policies and AgreementsThe previous chapter outlined a detailedspecial event permit process and identifiedadvance planning deadlines applicable to theevent organizer. In turn, Figure 5-3 illustratesa high-level event operations planningschedule for an event planning stakeholdergroup. The figure lists advance planningactivities and potential stakeholder meetingsand public hearings in a timeline relative tothe planning deliverables. The schedule indicatesother stakeholder planning initiatives,such as the development of a specializedtransit plan to reduce event traffic demand.The event planning team should:• Obtain a completed special event permitapplication and commence work on theevent feasibility study no later than 60days prior to the event.• Start developing the event traffic managementplan and obtain all initial publicinput and recommendations no later than30 days before the event.• Set aside the final 14 days prior to theevent for implementation activities inaddition to event information dissemination.Develop Transit PlanDevelop Travel Demand Management InitiativesApproveMitigationIssue PermitApproval5OVERVIEWDAY-OF-EVENT ACTIVITIES ADVANCE PLANNINGProposeEventEVENT OPERATIONS PLANNING TIMELINEMeeting onEvent Conceptand Review PastLessons LearnedPerformFeasibilityStudyMeeting onTraffic ManagementPlan RequirementsDevelopTrafficManagementPlanMeeting onTraffic ManagementPlan ReviewAdvance toImplementationActivitiesPOST-EVENT ACTIVITIESN.T.S.Hearing withPublic to AssessNeeds60 Days 30 Days 14 DaysMONTHS WEEKS DAYSFigure 5-3Event Operations Planning ScheduleEventEVENT PROFILE5-9