managing travel for planned special events - FHWA Operations ...

may not regularly take place in the vicinityof the event site.Table 13-4 presents a checklist of implementationand day-of-event activities forstakeholders to consider regarding any streetuse event. As indicated in the table, theevent planning team must determine, basedon various event operations characteristics(e.g., event type, event location, event timeof occurrence, attendance, market area, etc.)and other external factors, what unique setof activities apply in handling a specificspecial event. The table facilitates fast accessto handbook sections providing detailedguidance, including recommended strategies,protocol, and resource applications,required by users to plan and execute theseactivities.Some distinguishing considerations of thisevent category during the day-of-event activitiesphase include:• Street use events demand the use of experiencedpersonnel in the field on theday-of-event. Law enforcement officersor other personnel properly trained intraffic control should (1) direct traffic atintersections adjacent to closed streetsand (2) control pedestrian crossing locations.• Supplementing traffic management teampersonnel with temporary staff and volunteersmay represent a necessary actionto meet staffing requirements. Competentadult volunteers can monitor barricadeplacement and minor intersection/drivewayapproaches. Many volunteershave no past experience in tasks associatedwith traffic and pedestrian controland parking operations. As a result,volunteer training becomes paramount tothe success of day-of-event operations.Chapter 8 contains checklists and relevantconsiderations for assessing personnelresource needs and using volunteerson the day-of-event. The chapteralso specifies volunteer training activitiesand summarizes basic functions requiredof all volunteers.Table 13-4Checklist of Implementation and Day-of-Event Activities for Street Use EventsHANDBOOKAPPLIESACTIONPAGE8-2 • Develop an implementation plan.8-6 • Conduct a stakeholder simulation exercise(s).8-8 • Test equipment resources slated for use on the day-of-event.8-9 • Recruit and train volunteers to fulfill personnel resource needs.9-2 • Implement a traffic management team management process.9-4 • Designate a multi-agency command post.9-6 • Conduct a traffic management plan evaluation(s) during the day-of-event.9-6• Establish protocol for traffic management team officials to consider and implementchanges to the traffic management plan to accommodate real-timetraffic conditions.9-8 • Establish interagency communication protocol.9-9 • Review communication equipment compatibility.9-10 • Use the media to communicate with event patrons and other transportationusers.9-12 • Perform traffic monitoring on the day-of-event.13EVENT PROFILE POST-EVENT ACTIVITIES DAY-OF-EVENT ACTIVITIES ADVANCE PLANNINGOVERVIEW13-7