managing travel for planned special events - FHWA Operations ...

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Table 8-4 Day-of-Event Personnel Resource Requirements...................................... 8-10Table 8-5 Example Rewards for Volunteer Service .................................................... 8-11Table 8-6 General Volunteer Training Activities.......................................................... 8-12Table 9-1 Day-of-Event Activities................................................................................ 9-2Table 9-2 Traffic Management Team Stakeholders.................................................... 9-2Table 9-3 Traffic Management Plan Evaluation Activities........................................... 9-7Table 9-4 Communications Structure Primary Considerations ................................... 9-8Table 9-5 Advantages of Operating on a Common Frequency .................................. 9-8Table 9-6 Levels of Communication............................................................................ 9-9Table 9-7 Use of Media ............................................................................................... 9-10Table 9-8 Traveler Information Dissemination Methods ............................................. 9-11Table 9-9 Use of Surveillance Information .................................................................. 9-13Table 9-10 Data Collection Methods............................................................................. 9-13Table 9-11 Benefits of Detection and Surveillance ....................................................... 9-14Table 9-12 Traffic Monitoring Information Uses............................................................ 9-14Table 9-13 Performance Evaluation Measures............................................................. 9-15Table 9-14 Reasons for Traffic Monitoring and Evaluation........................................... 9-15Table 10-1 Key Post-Event Activities ............................................................................ 10-3Table 10-2 Internal Measures of Effectiveness............................................................. 10-3Table 10-3 External Measures of Effectiveness............................................................ 10-3Table 10-4 Elements of a Stakeholder Debriefing ........................................................ 10-5Table 10-5 Types of Event Patron Surveys .................................................................. 10-7Table 10-6 Post-Event Debriefing Meeting Agenda Topics .......................................... 10-9Table 10-7 Outline of Post-Event Report ...................................................................... 10-10Table 10-8 Elements of a Post-Event Report................................................................ 10-11Table 10-9 Key Topics of a Qualitative Evaluation ....................................................... 10-12Table 11-1 Types of Discrete/Recurring Events at a Permanent Venue ...................... 11-2Table 11-2 Distinguishing Operating Characteristics of a Discrete/Recurring Event ata Permanent Venue .................................................................................... 11-2Table 11-3 Event Operations Planning Steps - Discrete/Recurring Event at aPermanent Venue ....................................................................................... 11-5Table 11-4 Checklist of Implementation and Day-of-Event Activities forDiscrete/Recurring Events at a Permanent Venue ..................................... 11-8Table 11-5 Checklist of Post-Event Activities for Discrete/Recurring Events at aPermanent Venue ....................................................................................... 11-9Table 11-6 Program Planning Activities for Discrete/Recurring Events at aPermanent Venue ....................................................................................... 11-11Table 12-1 Types of Continuous Events ....................................................................... 12-1Table 12-2 Distinguishing Operating Characteristics of a Continuous Event ............... 12-2Table 12-3 Event Operations Planning Steps - Continuous Event ............................... 12-5Table 12-4Checklist of Implementation and Day-of-Event Activities for ContinuousEvents ......................................................................................................... 12-7Table 12-5 Checklist of Post-Event Activities for Continuous Events........................... 12-8Table 12-6 Program Planning Activities for Continuous Events ................................... 12-10Table 13-1 Types of Street Use Events ........................................................................ 13-2Table 13-2 Distinguishing Operating Characteristics of a Street Use Event ................ 13-2Table 13-3 Event Operations Planning Steps - Street Use Event ................................ 13-5Table 13-4Checklist of Implementation and Day-of-Event Activities for Street UseEvents ......................................................................................................... 13-7Table 13-5 Checklist of Post-Event Activities for Street Use Events ............................ 13-9Table 13-6 Program Planning Activities for Street Use Events..................................... 13-10xiv
Table 14-1 Types of Regional/Multi-Venue Events....................................................... 14-2Table 14-2 Distinguishing Operating Characteristics of a Regional/Multi-VenueEvent ........................................................................................................... 14-2Table 14-3 Event Operations Planning Steps - Regional/Multi-Venue Event............... 14-5Table 14-4 Checklist of Implementation and Day-of-Event Activities forRegional/Multi-Venue Events...................................................................... 14-7Table 14-5 Checklist of Post-Event Activities for Regional/Multi-Venue Events........... 14-8Table 14-6 Program Planning Activities for Regional/Multi-Venue Events ................... 14-10Table 15-1 Types of Rural Events................................................................................. 15-2Table 15-2 Distinguishing Operating Characteristics of a Rural Event......................... 15-2Table 15-3 Event Operations Planning Steps - Rural Event......................................... 15-5Table 15-4 Checklist of Implementation and Day-of-Event Activities for Rural Events 15-7Table 15-5 Checklist of Post-Event Activities for Rural Events..................................... 15-8Table 15-6 Program Planning Activities for Rural Events ............................................. 15-10xv
Page 1 and 2: MANAGING TRAVEL FORPLANNED SPECIAL
Page 3: Technical Report Documentation Page
Page 6 and 7: TABLE OF CONTENTSINTRODUCTION......
Page 8 and 9: Available Resources ...............
Page 10 and 11: Stakeholder Roles and Coordination
Page 12 and 13: APPENDIX L - PUBLIC AGENCY AND EVEN
Page 14 and 15: Table 3-30 Crash Prevention Tactics
Page 18 and 19: LIST OF FIGURESFigure i-1 Planned S
Page 20 and 21: Figure 6-58 Portable Lighting .....
Page 22 and 23: BACKGROUNDPlanned special events po
Page 24 and 25: includes forming multidisciplinary
Page 26 and 27: THIS PAGE LEFT BLANKi-6
Page 28 and 29: congestion is considered either rec
Page 30 and 31: GOALS OF MANAGINGTRAVEL FOR PLANNED
Page 32 and 33: Public agencies can enhance the ima
Page 34 and 35: • 73 percent of surveyed metropol
Page 36 and 37: Table 1-8Planned Special Event Mana
Page 38 and 39: SPECIAL EVENTMANAGEMENTPHASEProgram
Page 40 and 41: Board, Washington, D.C., January12
Page 42 and 43: characteristics and how these chara
Page 44 and 45: a spur-of-the-moment decision to at
Page 46 and 47: Discrete/Recurring Event at a Perma
Page 48 and 49: Arrowhead PondRed Wings vs. Mighty
Page 50 and 51: TRAVELDEMANDROAD/SITECAPACITYAVAILA
Page 52 and 53: transportation impact criteria: (1)
Page 54 and 55: Figure 2-6Wisconsin TIME program Sp
Page 56 and 57: INTEGRATIONOversightTeamEvent Plann
Page 58 and 59: THIS PAGE LEFT BLANK2-18
Page 60 and 61: developing and implementing solutio
Page 62 and 63: Stakeholder Roles andCoordinationTh
Page 64 and 65: A local or county department of pub
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management strategies. For example,
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modate planned special events. This
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events. In turn, post-event activit
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at the beginning of the event opera
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• Notice of event for affected pr
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• Links between process steps are
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the event operations planning phase
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Table 3-14 summarizes four types of
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Unlike other traffic generators suc
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Identify On-SiteParking Area(s)Park
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Table 3-18Tools for Mitigating Plan
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pick-up/drop-off area, during ingre
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ELEMENTEvent patronparking areasTab
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(2) provide a defined passenger wai
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Table 3-25Tactics for Accommodating
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and/or downstream lane closures tha
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The key to maximizing capacity invo
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or variable message signs. CMSs are
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tion reports from various remote lo
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Transit ServiceModifications to exi
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ELEMENTCommand postoperationOperati
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fail. Both the tabletop and full-sc
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tion to performance evaluation data
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Table 3-39Communications Structure
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of a detailed evaluation report. Qu
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Sample questions for possible inclu
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THIS PAGE LEFT BLANK3-60
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tions or a single municipality, res
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events and annual fairs, or major e
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sidered the resources. These resour
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• Identification of funding sourc
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PHASEProgramPlanningEventOperations
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permit when the event organizer mee
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Table 4-4Planned Special Event Perm
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LOCATIONAnaheim, CAMenlo Park,CAMin
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egion. Appendix A contains Washingt
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Table 4-8 (cont’d.)Planned Specia
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Table 4-9 (cont’d.)Planned Specia
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Table 4-12Planned Special Event Per
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Table 4-15Planned Special Event Tec
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ITEM FUNCTIONS DEPLOYMENT APPLICATI
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clude: (1) remote modification of t
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agement. Not all of these are a sin
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9. Descriptions of tiers from mater
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CHAPTER FIVEEVENT OPERATIONS PLANNI
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work and schedule. The framework in
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Interagency CoordinationIn establis
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Fan CelebrationAnother severe impac
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process when forecasted traffic dem
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new and different stadium user with
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• The City also makes available g
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Table 5-8 summarizes four types of
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STEP SIXMITIGATION OF IMPACTSTraffi
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Table 5-11Feasibility Study Data Re
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Table 5-12Example Modal Split for D
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Table 5-14Example Planned Special E
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not offer advance ticket sales typi
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Parking Demand AnalysisA parking de
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Figure 5-11Designated Event Off-Sit
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• The first approach pertains to
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detail impact mitigation strategies
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5OVERVIEWFigure 5-16Site and Pedest
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Table 5-19External Factors Consider
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CHAPTER SIXTRAFFIC MANAGEMENT PLAN6
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• Express service (e.g., new rout
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6DAY-OF-EVENT ACTIVITIES ADVANCE PL
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VENUEPickup /Drop-offWalkSITE AREAR
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special events. This checklist incl
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alternatives may exist, each will n
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Lot AssignmentThe objectives of lot
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parking garage. The lack of such pe
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Table 6-7Key Findings from Saint Pa
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tern of ingress and egress to achie
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Any planned special event parking a
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• Park vehicles at the same rate
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lot(s) conflicts with heavy adjacen
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Figure 6-16Annotated Aerial Map of
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trols for pedestrian protection and
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Use of a temporary pedestrian bridg
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ordinate with the event planning te
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ManagementFigure 6-28On-Site Shuttl
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the impact to neighborhoods surroun
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• On the day-of-event, the manage
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An alternate route plan represents
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Figure 6-33Background Traffic Diver
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Arterial-to-Arterial DiversionArter
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modation tactic that the traffic ma
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Transportation system management ty
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prove interchange capacity and oper
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6OVERVIEWFigure 6-39Temporary Elimi
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efore they enter an alternative lan
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Table 6-36Portable Traffic Manageme
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Advance traffic signal operations p
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EN-ROUTE TRAVELERINFORMATION PLANOv
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or venue access route. These are te
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forces affect the signal, such as w
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now be accessed en-route via cellul
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Subscription ServicesA number of pr
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• Wireless communications (It sho
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unlit freeway interchanges or arter
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Traffic Incident Quick ClearanceIni
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16. Dudek, C.L., Guidelines forChan
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CHAPTER SEVENTRAVEL DEMAND MANAGEME
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Demand Management StrategiesSuccess
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Figure 7-2High Occupancy Vehicle In
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fore. The website suggested that ev
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during the games. The predominant c
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• Patronage Potential - The speci
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may exceed an hour. Patrons who use
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• Recommended event ingress and e
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planned special event impacts opera
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planned special event and related t
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Appendix M contains an example of a
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CHAPTER EIGHTIMPLEMENTATION ACTIVIT
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The implementation plan communicate
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ELEMENTLocationspecifictrafficand p
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ers be used to: (1) watch what happ
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Communication from the TMC to vario
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Volunteer RecruitmentPrior to initi
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CHAPTER NINEDAY-OF-EVENT ACTIVITIES
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stakeholders comprising the traffic
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operations planning phase, the ICS
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Table 9-3Traffic Management PlanEva
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formation to a dispatcher who, in t
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seek out other sources. The media m
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Traffic Management SupportIn a traf
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Table 9-13Performance Evaluation Me
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CHAPTER TENPOST-EVENT ACTIVITIES10O
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Table 10-1Key Post-Event Activities
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ing events, slight changes in circu
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inaccurate, it will become clear th
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ics of interest to all participants
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spectives are noted during the debr
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CHAPTER ELEVENDISCRETE/RECURRING EV
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peak pedestrian and traffic departu
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STEPNO. PAGE1 5-202 7-93 5-214 5-22
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sive express bus service between ar
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POST-EVENTACTIVITIESSince a discret
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market an express bus service for a
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CHAPTER TWELVECONTINUOUS EVENT12OVE
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EVENT OPERATIONSPLANNINGBecause of
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NO.STEPPAGE1 5-202 7-93 5-214 5-225
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Table 12-4Checklist of Implementati
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Some distinguishing considerations
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CHAPTER THIRTEENSTREET USE EVENT13O
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EVENT OPERATIONSPLANNINGSince stree
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STEPNO. PAGE1 5-202 7-93 5-214 5-22
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may not regularly take place in the
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HANDBOOKPAGETable 13-5Checklist of
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• A planned special event permit
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CHAPTER FOURTEENREGIONAL/MULTI-VENU
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several vantage points (e.g., parks
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Table 14-3Event Operations Planning
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Table 14-4 presents a checklist ofi
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• With regard to regional/multi-v
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CHAPTER FIFTEENRURAL EVENT15OVERVIE
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ies by event, as some rural events
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STEPNO. PAGETable 15-3Event Operati
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Table 15-4Checklist of Implementati
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Some distinguishing considerations
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should focus on equipment and techn
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APPENDIX ASAMPLE SPECIAL EVENT PERM
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VIRGINIA BEACH, VA: PERMIT APPLICAT
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A-5
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EVANSTON, IL: SPECIAL EVENT HOLD HA
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MONTGOMERY COUNTY, MD: SPECIAL EVEN
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A-11
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APPENDIX BEVENT-ORIENTED RISK SCENA
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APPENDIX CINTERAGENCY AGREEMENTS FO
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APPENDIX D2003 FAIR SAINT LOUIS EVE
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APPENDIX FPARKING AND PEDESTRIAN AC
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APPENDIX GWISCONSIN DOT ORGANIZATIO
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G-3
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BRISTOL (TN) MOTOR SPEEDWAYSource:
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PALACE OF AUBURN HILLS (MI)PARKING
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TALLADEGA (AL) SUPERSPEEDWAYNote:
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NASCAR DAYTONA 500Source: www.dayto
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MICHIGAN INTERNATIONAL SPEEDWAYSour
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MARTINSVILLE (VA) SPEEDWAYSource: w
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APPENDIX KEXAMPLE TRAFFIC CONTROL P
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FREEWAY SIGNING PLANNASCAR BRICKYAR
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EQUIPMENT LOCATION PLANSYDNEY, AUST
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Source: www.ci.daytona-beach.fl.us/
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SEATTLE CENTERSEATTLE, WASource: ww
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RICHMOND INTERNATIONAL RACEWAYRICHM
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PNC PARKPITTSBURGH, PASource: pirat
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M-2
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FORD FIELDDETROIT, MIM-4
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APPENDIX NSAMPLE IMPLEMENTATION PLA
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N-3
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N-5
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