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• Traffic control is to be provided at variouslocations, such as, narrow roadsegments, intersections, and starting orending points.• Only properly trained or certificatedpersonnel (by a training program approvedby the Commissioner of the CaliforniaHighway Patrol) are to handle thetraffic control responsibilities.• Traffic controllers shall wear orangevests and utilize a "Stop/Slow" paddle.• Advance warning signs shall be placed,well in advance of any personnel and theevent, to alert oncoming vehicles of thesupplemental traffic control and theevent.• Traffic controllers will avoid delays orback up of traffic onto primary Countyroadways such that "grid-lock" does nothappen; waits of more than two minutesare excessive and will not be allowed.• Adjacent driveways to neighboring businessesand residences will not beblocked.FundingPublic agencies recover costs incurred inproviding services during the event operationsplanning phase and resources on theday-of-event through event organizer feesand other funding mechanisms. Table 4-12lists special event permit application fees fora select number of jurisdictions across thecountry. Table 4-13 describes five differentapproaches used by jurisdictions to obtaincost reimbursement for staff and equipmentrental.After an August 2002 Grateful Dead concertattracted 35,000 spectators at an amphitheaterin rural Walworth County, WI, and eventstakeholders prepared to turn away thousandsof expected ticketless spectators,county officials passed an innovative ordinance,Recovery of Expenses Incurred forProviding Extraordinary Governmental Services.Appendix A contains a copy of thecited ordinance, Section 10-28 of the WalworthCounty Code.The social and economic benefits yielded byplanned special events, in addition to thepurpose of select events, result in jurisdictionsperiodically waiving cost reimbursementrequirements even for privately sponsoredspecial events. Table 4-14 lists criteriathat planned special events in Louisville,KY must meet for City provision of freeservices for event operation and management.INFRASTRUCTURESUPPORTTechnology ApplicationsWhile the most critical aspect of managingtravel for planned special events is the coordinationof the many stakeholders involved,technology lends an assisting hand to theeffort. Technology is fast becoming a mainstayin every aspect of transportation, fromroad maintenance and snow removal to incidentmanagement and emergency evacuation.Special event management is no differentin this regard. The variety of technologiesand their application serve to assistmanagers in both informing travelers of anupcoming event as well as monitoring andmanaging the event in real-time.Most technology applications, as they relateto travel management, fall under the categoryof Intelligent Transportation Systems(ITS). ITS is comprised of a number oftechnologies, including information processing,communications, control, and electronics.These technologies are comprised oftools that can be deployed permanently foruses other than planned special events or4-24
Table 4-12Planned Special Event Permit Application FeesLOCATION PERMIT FEE LOCATION PERMIT FEEAnaheim, CA $25 Palm Beach Gardens, FL $50 per event dayFort Collins, CO $25 Ypsilanti, MI $50-$100Lancaster, PA $25 Charlotte County, FL $87Larimer County, WY $25 Virginia Beach, VA $75-$150Louisville, KY $25 Branson, MO $100Marysville, WA $25 Clarksville, TN $100Stamford, CT $25 West Des Moines, IA $100West Palm Beach, FL $25 West Sacramento, CA $125Minneapolis, MN$25 parade;$100 + $0.50/participantfor raceMiami Beach, FL$250 application fee;$250 permit feeLincoln, NE $45 Mount Pleasant, TX $250Kane County, IL $50 Pitken County, CO $275Marco Island, FL $50Table 4-13Planned Special Event Funding MechanismsFUNDING MECHANISMCOMMENTS/EXAMPLESEvent organizer pays a depositwith permit applicationsubmission.• Applies to events necessitating road closure. Deposit is reimbursed if allroad closure requirements are fully complied with ($500 – LarimerCounty, WY)• Requires $2,500 refundable security deposit no later than 30 days inadvance (Miami Beach, FL).• Requires a $1,000 security deposit, returned if the transportationdepartment determines the roadways are in good or better condition thanbefore the event took place (Kane County, IL).• Requires a $25 deposit on each city owned traffic control device usedPublic agency sends post-eventinvoice to the event organizerfor resources used.Event organizer pays forestimated, required publicagency resources before event.A charge on each ticket sold isset to recover expenses incurredfor providing extraordinarygovernmental services.Event organizer posts aperformance bond.during an event (Golden, CO).• Allows event organizer to be charged for law enforcement, traffic engineering,and public works services.• Requires four-hour minimum charge for each public employee engagedby the event organizer (Miami Beach, FL).• Requires event organizer pre-payment or bond posting before issuing anevent permit (Anaheim, CA).• Requires event organizer to submit payment for services and equipment twoweeks before the event (Miami Beach, FL).• Requires event organizer to pay for parking meter rentals ($10 per meter/dayfor Miami Beach, FL; 50% of the standard fees in Denver, CO) andrental of public parking lots (Ypsilanti, MI requires 20% gross revenuesharing) as applicable.• Establishes Ordinance No. 232-11/02 (Walworth County, WI).• Covers post-event street cleaning and/or damages to roadway infrastructure.4EVENT PROFILE POST-EVENT ACTIVITIES DAY-OF-EVENT ACTIVITIES ADVANCE PLANNINGOVERVIEW4-25
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MANAGING TRAVEL FORPLANNED SPECIAL
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Technical Report Documentation Page
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TABLE OF CONTENTSINTRODUCTION......
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Available Resources ...............
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Stakeholder Roles and Coordination
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APPENDIX L - PUBLIC AGENCY AND EVEN
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Table 3-30 Crash Prevention Tactics
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Table 8-4 Day-of-Event Personnel Re
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LIST OF FIGURESFigure i-1 Planned S
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Figure 6-58 Portable Lighting .....
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BACKGROUNDPlanned special events po
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includes forming multidisciplinary
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congestion is considered either rec
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GOALS OF MANAGINGTRAVEL FOR PLANNED
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Public agencies can enhance the ima
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• 73 percent of surveyed metropol
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Table 1-8Planned Special Event Mana
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SPECIAL EVENTMANAGEMENTPHASEProgram
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Board, Washington, D.C., January12
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characteristics and how these chara
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a spur-of-the-moment decision to at
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Discrete/Recurring Event at a Perma
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Arrowhead PondRed Wings vs. Mighty
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TRAVELDEMANDROAD/SITECAPACITYAVAILA
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transportation impact criteria: (1)
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Figure 2-6Wisconsin TIME program Sp
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INTEGRATIONOversightTeamEvent Plann
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THIS PAGE LEFT BLANK2-18
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developing and implementing solutio
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Stakeholder Roles andCoordinationTh
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A local or county department of pub
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management strategies. For example,
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modate planned special events. This
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events. In turn, post-event activit
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at the beginning of the event opera
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• Notice of event for affected pr
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• Links between process steps are
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the event operations planning phase
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Table 3-14 summarizes four types of
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Unlike other traffic generators suc
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Identify On-SiteParking Area(s)Park
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Table 3-18Tools for Mitigating Plan
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pick-up/drop-off area, during ingre
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ELEMENTEvent patronparking areasTab
Page 92 and 93: (2) provide a defined passenger wai
Page 94 and 95: Table 3-25Tactics for Accommodating
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Page 98 and 99: The key to maximizing capacity invo
Page 100 and 101: or variable message signs. CMSs are
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Page 104 and 105: Transit ServiceModifications to exi
Page 106 and 107: ELEMENTCommand postoperationOperati
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Page 112 and 113: Table 3-39Communications Structure
Page 114 and 115: of a detailed evaluation report. Qu
Page 116 and 117: Sample questions for possible inclu
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Page 120 and 121: tions or a single municipality, res
Page 123 and 124: events and annual fairs, or major e
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Page 127 and 128: • Identification of funding sourc
Page 129 and 130: PHASEProgramPlanningEventOperations
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Page 133 and 134: Table 4-4Planned Special Event Perm
Page 135 and 136: LOCATIONAnaheim, CAMenlo Park,CAMin
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Page 139 and 140: Table 4-8 (cont’d.)Planned Specia
Page 141: Table 4-9 (cont’d.)Planned Specia
Page 145 and 146: Table 4-15Planned Special Event Tec
Page 147 and 148: ITEM FUNCTIONS DEPLOYMENT APPLICATI
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Page 155 and 156: CHAPTER FIVEEVENT OPERATIONS PLANNI
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Page 159 and 160: Interagency CoordinationIn establis
Page 161 and 162: Fan CelebrationAnother severe impac
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Page 167 and 168: • The City also makes available g
Page 169 and 170: Table 5-8 summarizes four types of
Page 171 and 172: STEP SIXMITIGATION OF IMPACTSTraffi
Page 173 and 174: Table 5-11Feasibility Study Data Re
Page 175 and 176: Table 5-12Example Modal Split for D
Page 177 and 178: Table 5-14Example Planned Special E
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Page 181 and 182: Parking Demand AnalysisA parking de
Page 183 and 184: Figure 5-11Designated Event Off-Sit
Page 185 and 186: • The first approach pertains to
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Page 189 and 190: 5OVERVIEWFigure 5-16Site and Pedest
Page 191 and 192: Table 5-19External Factors Consider
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CHAPTER SIXTRAFFIC MANAGEMENT PLAN6
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• Express service (e.g., new rout
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6DAY-OF-EVENT ACTIVITIES ADVANCE PL
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VENUEPickup /Drop-offWalkSITE AREAR
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special events. This checklist incl
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alternatives may exist, each will n
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Lot AssignmentThe objectives of lot
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parking garage. The lack of such pe
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Table 6-7Key Findings from Saint Pa
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tern of ingress and egress to achie
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Any planned special event parking a
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• Park vehicles at the same rate
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lot(s) conflicts with heavy adjacen
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Figure 6-16Annotated Aerial Map of
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trols for pedestrian protection and
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Use of a temporary pedestrian bridg
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ordinate with the event planning te
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ManagementFigure 6-28On-Site Shuttl
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the impact to neighborhoods surroun
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• On the day-of-event, the manage
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An alternate route plan represents
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Figure 6-33Background Traffic Diver
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Arterial-to-Arterial DiversionArter
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modation tactic that the traffic ma
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Transportation system management ty
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prove interchange capacity and oper
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6OVERVIEWFigure 6-39Temporary Elimi
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efore they enter an alternative lan
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Table 6-36Portable Traffic Manageme
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Advance traffic signal operations p
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EN-ROUTE TRAVELERINFORMATION PLANOv
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or venue access route. These are te
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forces affect the signal, such as w
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now be accessed en-route via cellul
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Subscription ServicesA number of pr
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• Wireless communications (It sho
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unlit freeway interchanges or arter
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Traffic Incident Quick ClearanceIni
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16. Dudek, C.L., Guidelines forChan
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CHAPTER SEVENTRAVEL DEMAND MANAGEME
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Demand Management StrategiesSuccess
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Figure 7-2High Occupancy Vehicle In
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fore. The website suggested that ev
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during the games. The predominant c
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• Patronage Potential - The speci
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may exceed an hour. Patrons who use
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• Recommended event ingress and e
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planned special event impacts opera
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planned special event and related t
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Appendix M contains an example of a
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CHAPTER EIGHTIMPLEMENTATION ACTIVIT
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The implementation plan communicate
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ELEMENTLocationspecifictrafficand p
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ers be used to: (1) watch what happ
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Communication from the TMC to vario
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Volunteer RecruitmentPrior to initi
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CHAPTER NINEDAY-OF-EVENT ACTIVITIES
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stakeholders comprising the traffic
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operations planning phase, the ICS
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Table 9-3Traffic Management PlanEva
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formation to a dispatcher who, in t
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seek out other sources. The media m
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Traffic Management SupportIn a traf
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Table 9-13Performance Evaluation Me
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CHAPTER TENPOST-EVENT ACTIVITIES10O
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Table 10-1Key Post-Event Activities
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ing events, slight changes in circu
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inaccurate, it will become clear th
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ics of interest to all participants
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spectives are noted during the debr
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CHAPTER ELEVENDISCRETE/RECURRING EV
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peak pedestrian and traffic departu
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STEPNO. PAGE1 5-202 7-93 5-214 5-22
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sive express bus service between ar
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POST-EVENTACTIVITIESSince a discret
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market an express bus service for a
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CHAPTER TWELVECONTINUOUS EVENT12OVE
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EVENT OPERATIONSPLANNINGBecause of
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NO.STEPPAGE1 5-202 7-93 5-214 5-225
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Table 12-4Checklist of Implementati
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Some distinguishing considerations
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CHAPTER THIRTEENSTREET USE EVENT13O
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EVENT OPERATIONSPLANNINGSince stree
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STEPNO. PAGE1 5-202 7-93 5-214 5-22
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may not regularly take place in the
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HANDBOOKPAGETable 13-5Checklist of
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• A planned special event permit
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CHAPTER FOURTEENREGIONAL/MULTI-VENU
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several vantage points (e.g., parks
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Table 14-3Event Operations Planning
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Table 14-4 presents a checklist ofi
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• With regard to regional/multi-v
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CHAPTER FIFTEENRURAL EVENT15OVERVIE
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ies by event, as some rural events
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STEPNO. PAGETable 15-3Event Operati
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Table 15-4Checklist of Implementati
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Some distinguishing considerations
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should focus on equipment and techn
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APPENDIX ASAMPLE SPECIAL EVENT PERM
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VIRGINIA BEACH, VA: PERMIT APPLICAT
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A-5
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EVANSTON, IL: SPECIAL EVENT HOLD HA
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MONTGOMERY COUNTY, MD: SPECIAL EVEN
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A-11
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APPENDIX BEVENT-ORIENTED RISK SCENA
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APPENDIX CINTERAGENCY AGREEMENTS FO
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APPENDIX D2003 FAIR SAINT LOUIS EVE
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APPENDIX FPARKING AND PEDESTRIAN AC
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APPENDIX GWISCONSIN DOT ORGANIZATIO
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G-3
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BRISTOL (TN) MOTOR SPEEDWAYSource:
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PALACE OF AUBURN HILLS (MI)PARKING
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TALLADEGA (AL) SUPERSPEEDWAYNote:
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NASCAR DAYTONA 500Source: www.dayto
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MICHIGAN INTERNATIONAL SPEEDWAYSour
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MARTINSVILLE (VA) SPEEDWAYSource: w
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APPENDIX KEXAMPLE TRAFFIC CONTROL P
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FREEWAY SIGNING PLANNASCAR BRICKYAR
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EQUIPMENT LOCATION PLANSYDNEY, AUST
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Source: www.ci.daytona-beach.fl.us/
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SEATTLE CENTERSEATTLE, WASource: ww
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RICHMOND INTERNATIONAL RACEWAYRICHM
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PNC PARKPITTSBURGH, PASource: pirat
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M-2
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FORD FIELDDETROIT, MIM-4
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APPENDIX NSAMPLE IMPLEMENTATION PLA
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N-3
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N-5
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