managing travel for planned special events - FHWA Operations ...

STEPNO. PAGE267-2 to7-1427 7-6EVENT-SPECIFIC ISSUES• High applicability of bicyclist accommodation,public transit incentives, and event/charter busservice to this event category.• Applicability of local travel demand managementto downtown events.• Particularly applicable to managing eventdeparture rate.28 6-7229 6-61• Emphasis on portable closed-circuit television,field observation, and/or aerial observation.30 6-7031 7-14 • Key step for infrequent events.EVENT-SPECIFIC REFERENCE INFORMATIONTOPICPAGE• The event planning team can developdifferent traffic management plan componentsconcurrently.The event operations planning process referencesinformation and concepts contained inthe advance planning section of this handbook,and it directs the user to recommendedguidelines, procedures, strategies, and resourceapplications for managing travel for aspecific planned special event. When followingthe process, practitioners should review:• Important advance planning considerationsand external factors, summarized inChapter 5, that influence planning activities.For instance, effective and rapidstakeholder review of event operationsplanning products requires: (1) an annotatedplanning timeline, (2) a reviewprocess, and (3) performance standards.Under risk assessment, scenarios relatingto unplanned demonstrations or eventpatron violence may warrant considerationfor a particular special event if lawenforcement intelligence reports indicatesuch potential.• Section on “Special Considerations” inChapter 6 with regard to controlling trafficduring a dignitary motorcade.• Traffic management plan components inChapter 6 that provide an overview ofvarious principles driving plan developmentin addition to a contingency planchecklist.IMPLEMENTATION ANDDAY-OF-EVENTACTIVITIESImplementation activities represent anessential phase in advance planning forstreet use events. The traffic managementteam may involve new interagencyrelationships, and it requires an eventspecificimplementation plan tocommunicate specifics of the new trafficmanagement plan prepared by the eventplanning team. Because particular street useevent types occur infrequently, stakeholdersimulation exercises prove valuable inassisting traffic management team personnelunderstand the roles and responsibilities ofparticipating stakeholders in addition to theactions taken on the day-of-event.Equipment testing marks another key considerationas day-of-event operations at andin the vicinity of the event site usually dependon portable equipment for traffic control,surveillance, and dissemination of enroutetraveler information. These intensivestakeholder activities reflect the typical unfamiliaritywith managing travel for a streetuse event coupled with the fact that transportationmanagement activities, on the orderrequired for a planned special event,13-6