managing travel for planned special events - FHWA Operations ...

• Multi-venue events may strain availablestakeholder resources needed to managetravel in the vicinity of a particular eventvenue; therefore, traffic managementteam officials should reconfirm theavailability of necessary traffic controland communications equipment prior tothe day-of-event.• To ensure successful traffic managementplan deployment and coordination acrossall venue locations, the traffic managementteam(s) must establish an interagencycommunication structure andprotocol to support regional/multi-venueevent operations on the day-of-event.• Other essential team management considerationsinvolve the set up of a commandpost, most likely at a regionaltransportation management center, formonitoring and managing all venueevents.• Traffic management team officialsshould anticipate enacting modificationsto the traffic management plan(s) duringthe regional/multi-venue event.• Surveillance information and performanceevaluation data define transportationoperation conditions and, thus, influencedecision-making at a day-ofeventbriefing.• Day-of-event briefings should occur atkey breakpoints, such as at the end ofingress/egress operations for a particularvenue event, during a regional/multivenueevent. This allows traffic managementteam officials to reassess thetraffic management and implementationplan for all concurrent events and makerevisions as necessary.POST-EVENTACTIVITIESTable 14-5 presents a checklist of post-eventactivities for regional/multi-venue events.The post-event activities section of thishandbook provides detailed information oncommon techniques, special considerations,and recommended protocol that facilitate theactivities listed in the table.Some distinguishing considerations of thisevent category during the post-event activitiesphase include:HANDBOOKPAGETable 14-5Checklist of Post-Event Activities for Regional/Multi-Venue EventsACTION10-2 • Review measures of effectiveness identified in event operations planningphase.10-3 • Compile agency measures of effectiveness.9-14 • Compile performance evaluation data.10-5 • Conduct stakeholder participant debriefing.10-6 • Conduct event patron survey.10-7 • Conduct public survey.10-7 • Conduct a post-event debriefing meeting.10-10 • Prepare a post-event report.APPLIES14-8