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ReviseSubmit PermitApplicationReview EventDate and TimeApprovedReviewEvent RouteApprovedNotify BusTransit ServiceYesStreetUseEvent?NoDistributeApplication toNecessary AgenciesGainInter-jurisdictionalApprovalConduct MeetingofInvolved AgenciesReviewApplicationMaterialConduct MeetingwithEvent OrganizerAdditionalRequirements?YesReviseApplicationNoDeliver PublicPresentationCommentsAppealDecisionDeniedIssue PermitDetermine Staffingand EquipmentConfirm PersonnelResourcesSecureParking AreasKEY:Event OrganizerActionPublic AgencyActionNotifyEmergency ServicesInform AffectedProperty OwnersDisseminatePublic AdvertisementConduct Pre-EventWalk-ThroughPrepareImplementation PlanPrepareOperations DetailConduct EventFigure 4-3Planned Special Event Permit Process4-14
Table 4-4Planned Special Event Permit ApplicationSubmission DeadlineSUBMISSIONLOCATIONDEADLINEPRIOR TO EVENTMinneapolis, MN5 days for parade;60 days for raceLas Vegas, NV14 daysStamford, CT14 daysFort Collins, CO20 days minimum;1 year maximumJackson, CA20 daysClarksville, TN30 daysCoos Bay, OR30 daysHot Springs, AR30 daysLancaster, PA30 daysWest Des Moines, IA 30 daysWichita, KS30 daysCity and County ofHonolulu, HI40 days minimum;9 months maximumBowling Green, KY45 daysReno, NV45 days minimum;1 year maximumLarimer County, WY40 days;50 days for road closureLouisville, KY60 daysCity and County ofDenver, CO60 daysKane County, IL60 daysMenlo Park, CA60 daysMiami Beach, FL60 daysMilwaukee, WI60 daysYpsilanti, MI60 daysMontgomery County,MD2 monthsVirginia Beach, VA 60-90 daysRedmond, WA90 daysEvanston, IL90 daysAurora, IL120 daysfrom regulations designed to avoid conflictswith commuter traffic, the possibility ofstaging multiple events concurrently maycause significant travel impacts and logisticsproblems. Law enforcement, traffic engineering,and fire department agencies mayconduct a preliminary review of a proposedevent route and grant approval contingent onrequired traffic control measures. This stepshould occur prior to distributing a street useevent application to all necessary agencieswith preliminary approval rendered at least30 days prior to the event. To expedite thisstep, San Luis Obispo, CA, for example,maintains two standard parade routes.The special event permit application reviewphase involves all agencies within a jurisdictionhaving authority on an entity impactedby the proposed event, and certain agenciesmay require event organizers to meet prerequisitesand/or obtain supplemental permits.Transportation approvals includestreet occupancy permits, parking variances,and requests for traffic control services.Some key stakeholder considerations duringthe permit application review phase include:• Involved agencies may conduct a meetingto coordinate their review and eventplanning considerations.• For large-scale events, jurisdictions andassociated review agencies may meetwith the event organizer to discuss additionalrequirements and contingencies.• Agencies should complete review of aspecial event permit application withinabout two weeks of receipt to allow theevent organizer sufficient time to revisethe application (e.g., site plan, parkingplan, traffic control plan, etc.).• To ensure full mitigation of potentiallocal traffic and community impacts, jurisdictions,such as Miami Beach, FLand San Diego, CA (see Appendix A)for example, may require event organizersto present the proposed special eventmanagement plan to neighborhood andbusiness associations and the generalpublic for review and recommendation.• The event organizer should deliver thepublic presentation early in the permitprocess, at least 30 days prior to the4EVENT PROFILE POST-EVENT ACTIVITIES DAY-OF-EVENT ACTIVITIES ADVANCE PLANNINGOVERVIEW4-15
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MANAGING TRAVEL FORPLANNED SPECIAL
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Technical Report Documentation Page
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TABLE OF CONTENTSINTRODUCTION......
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Available Resources ...............
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Stakeholder Roles and Coordination
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APPENDIX L - PUBLIC AGENCY AND EVEN
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Table 3-30 Crash Prevention Tactics
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Table 8-4 Day-of-Event Personnel Re
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LIST OF FIGURESFigure i-1 Planned S
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Figure 6-58 Portable Lighting .....
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BACKGROUNDPlanned special events po
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includes forming multidisciplinary
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congestion is considered either rec
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GOALS OF MANAGINGTRAVEL FOR PLANNED
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Public agencies can enhance the ima
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• 73 percent of surveyed metropol
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Table 1-8Planned Special Event Mana
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SPECIAL EVENTMANAGEMENTPHASEProgram
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Board, Washington, D.C., January12
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characteristics and how these chara
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a spur-of-the-moment decision to at
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Discrete/Recurring Event at a Perma
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Arrowhead PondRed Wings vs. Mighty
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TRAVELDEMANDROAD/SITECAPACITYAVAILA
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transportation impact criteria: (1)
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Figure 2-6Wisconsin TIME program Sp
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INTEGRATIONOversightTeamEvent Plann
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THIS PAGE LEFT BLANK2-18
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developing and implementing solutio
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Stakeholder Roles andCoordinationTh
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A local or county department of pub
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management strategies. For example,
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modate planned special events. This
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events. In turn, post-event activit
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at the beginning of the event opera
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• Notice of event for affected pr
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• Links between process steps are
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the event operations planning phase
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Table 3-14 summarizes four types of
Page 82 and 83: Unlike other traffic generators suc
Page 84 and 85: Identify On-SiteParking Area(s)Park
Page 86 and 87: Table 3-18Tools for Mitigating Plan
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Page 90 and 91: ELEMENTEvent patronparking areasTab
Page 92 and 93: (2) provide a defined passenger wai
Page 94 and 95: Table 3-25Tactics for Accommodating
Page 96 and 97: and/or downstream lane closures tha
Page 98 and 99: The key to maximizing capacity invo
Page 100 and 101: or variable message signs. CMSs are
Page 102 and 103: tion reports from various remote lo
Page 104 and 105: Transit ServiceModifications to exi
Page 106 and 107: ELEMENTCommand postoperationOperati
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Page 112 and 113: Table 3-39Communications Structure
Page 114 and 115: of a detailed evaluation report. Qu
Page 116 and 117: Sample questions for possible inclu
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Page 120 and 121: tions or a single municipality, res
Page 123 and 124: events and annual fairs, or major e
Page 125 and 126: sidered the resources. These resour
Page 127 and 128: • Identification of funding sourc
Page 129 and 130: PHASEProgramPlanningEventOperations
Page 131: permit when the event organizer mee
Page 135 and 136: LOCATIONAnaheim, CAMenlo Park,CAMin
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Page 139 and 140: Table 4-8 (cont’d.)Planned Specia
Page 141 and 142: Table 4-9 (cont’d.)Planned Specia
Page 143 and 144: Table 4-12Planned Special Event Per
Page 145 and 146: Table 4-15Planned Special Event Tec
Page 147 and 148: ITEM FUNCTIONS DEPLOYMENT APPLICATI
Page 149 and 150: clude: (1) remote modification of t
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Page 153 and 154: 9. Descriptions of tiers from mater
Page 155 and 156: CHAPTER FIVEEVENT OPERATIONS PLANNI
Page 157 and 158: work and schedule. The framework in
Page 159 and 160: Interagency CoordinationIn establis
Page 161 and 162: Fan CelebrationAnother severe impac
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Page 165 and 166: new and different stadium user with
Page 167 and 168: • The City also makes available g
Page 169 and 170: Table 5-8 summarizes four types of
Page 171 and 172: STEP SIXMITIGATION OF IMPACTSTraffi
Page 173 and 174: Table 5-11Feasibility Study Data Re
Page 175 and 176: Table 5-12Example Modal Split for D
Page 177 and 178: Table 5-14Example Planned Special E
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Page 181 and 182: Parking Demand AnalysisA parking de
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Figure 5-11Designated Event Off-Sit
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• The first approach pertains to
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detail impact mitigation strategies
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5OVERVIEWFigure 5-16Site and Pedest
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Table 5-19External Factors Consider
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CHAPTER SIXTRAFFIC MANAGEMENT PLAN6
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• Express service (e.g., new rout
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6DAY-OF-EVENT ACTIVITIES ADVANCE PL
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VENUEPickup /Drop-offWalkSITE AREAR
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special events. This checklist incl
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alternatives may exist, each will n
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Lot AssignmentThe objectives of lot
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parking garage. The lack of such pe
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Table 6-7Key Findings from Saint Pa
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tern of ingress and egress to achie
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Any planned special event parking a
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• Park vehicles at the same rate
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lot(s) conflicts with heavy adjacen
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Figure 6-16Annotated Aerial Map of
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trols for pedestrian protection and
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Use of a temporary pedestrian bridg
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ordinate with the event planning te
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ManagementFigure 6-28On-Site Shuttl
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the impact to neighborhoods surroun
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• On the day-of-event, the manage
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An alternate route plan represents
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Figure 6-33Background Traffic Diver
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Arterial-to-Arterial DiversionArter
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modation tactic that the traffic ma
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Transportation system management ty
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prove interchange capacity and oper
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6OVERVIEWFigure 6-39Temporary Elimi
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efore they enter an alternative lan
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Table 6-36Portable Traffic Manageme
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Advance traffic signal operations p
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EN-ROUTE TRAVELERINFORMATION PLANOv
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or venue access route. These are te
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forces affect the signal, such as w
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now be accessed en-route via cellul
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Subscription ServicesA number of pr
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• Wireless communications (It sho
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unlit freeway interchanges or arter
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Traffic Incident Quick ClearanceIni
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16. Dudek, C.L., Guidelines forChan
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CHAPTER SEVENTRAVEL DEMAND MANAGEME
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Demand Management StrategiesSuccess
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Figure 7-2High Occupancy Vehicle In
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fore. The website suggested that ev
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during the games. The predominant c
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• Patronage Potential - The speci
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may exceed an hour. Patrons who use
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• Recommended event ingress and e
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planned special event impacts opera
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planned special event and related t
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Appendix M contains an example of a
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CHAPTER EIGHTIMPLEMENTATION ACTIVIT
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The implementation plan communicate
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ELEMENTLocationspecifictrafficand p
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ers be used to: (1) watch what happ
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Communication from the TMC to vario
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Volunteer RecruitmentPrior to initi
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CHAPTER NINEDAY-OF-EVENT ACTIVITIES
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stakeholders comprising the traffic
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operations planning phase, the ICS
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Table 9-3Traffic Management PlanEva
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formation to a dispatcher who, in t
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seek out other sources. The media m
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Traffic Management SupportIn a traf
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Table 9-13Performance Evaluation Me
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CHAPTER TENPOST-EVENT ACTIVITIES10O
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Table 10-1Key Post-Event Activities
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ing events, slight changes in circu
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inaccurate, it will become clear th
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ics of interest to all participants
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spectives are noted during the debr
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CHAPTER ELEVENDISCRETE/RECURRING EV
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peak pedestrian and traffic departu
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STEPNO. PAGE1 5-202 7-93 5-214 5-22
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sive express bus service between ar
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POST-EVENTACTIVITIESSince a discret
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market an express bus service for a
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CHAPTER TWELVECONTINUOUS EVENT12OVE
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EVENT OPERATIONSPLANNINGBecause of
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NO.STEPPAGE1 5-202 7-93 5-214 5-225
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Table 12-4Checklist of Implementati
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Some distinguishing considerations
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CHAPTER THIRTEENSTREET USE EVENT13O
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EVENT OPERATIONSPLANNINGSince stree
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STEPNO. PAGE1 5-202 7-93 5-214 5-22
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may not regularly take place in the
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HANDBOOKPAGETable 13-5Checklist of
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• A planned special event permit
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CHAPTER FOURTEENREGIONAL/MULTI-VENU
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several vantage points (e.g., parks
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Table 14-3Event Operations Planning
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Table 14-4 presents a checklist ofi
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• With regard to regional/multi-v
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CHAPTER FIFTEENRURAL EVENT15OVERVIE
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ies by event, as some rural events
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STEPNO. PAGETable 15-3Event Operati
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Table 15-4Checklist of Implementati
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Some distinguishing considerations
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should focus on equipment and techn
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APPENDIX ASAMPLE SPECIAL EVENT PERM
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VIRGINIA BEACH, VA: PERMIT APPLICAT
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A-5
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EVANSTON, IL: SPECIAL EVENT HOLD HA
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MONTGOMERY COUNTY, MD: SPECIAL EVEN
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A-11
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APPENDIX BEVENT-ORIENTED RISK SCENA
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APPENDIX CINTERAGENCY AGREEMENTS FO
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APPENDIX D2003 FAIR SAINT LOUIS EVE
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APPENDIX FPARKING AND PEDESTRIAN AC
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APPENDIX GWISCONSIN DOT ORGANIZATIO
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G-3
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BRISTOL (TN) MOTOR SPEEDWAYSource:
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PALACE OF AUBURN HILLS (MI)PARKING
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TALLADEGA (AL) SUPERSPEEDWAYNote:
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NASCAR DAYTONA 500Source: www.dayto
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MICHIGAN INTERNATIONAL SPEEDWAYSour
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MARTINSVILLE (VA) SPEEDWAYSource: w
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APPENDIX KEXAMPLE TRAFFIC CONTROL P
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FREEWAY SIGNING PLANNASCAR BRICKYAR
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EQUIPMENT LOCATION PLANSYDNEY, AUST
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Source: www.ci.daytona-beach.fl.us/
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SEATTLE CENTERSEATTLE, WASource: ww
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RICHMOND INTERNATIONAL RACEWAYRICHM
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PNC PARKPITTSBURGH, PASource: pirat
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M-2
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FORD FIELDDETROIT, MIM-4
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APPENDIX NSAMPLE IMPLEMENTATION PLA
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N-3
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N-5
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