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events. Table 10-9 summarizes key topicsof a qualitative evaluation.Table 10-9Key Topics of a Qualitative EvaluationTOPIC• Quality of pre-event information• Quality of day-of-event information• Direction provided to the event and at thevenue• Traffic management at the site• Egress from the venueQuantitative Evaluation1. The Dutchess County Fair TrafficPlan, New York State Department ofTransportation, Presentation at the2002 ITS New York Meeting, SaratogaSprings, Ny., June 5--7, 2002,24 pp.2. Indiana State Police 2002 BrickyardRace Detail, Indiana State Police,2002.3. “Minutes of the Volusia CountyFreeway Incident ManagementTeam,” Volusia County Freeway IncidentManagement Team, March13, 2002.The quantitative evaluation provides a numericalpicture of the event. Figures such ascosts, hours saved, incidents handled, andpassengers carried provide a view which canbe compared with similar events and providea metric to judge how well the traffic managementplan worked. As the saying goes,what gets measured gets done. If that is thecase, then involved stakeholders shouldidentify, before the event, what they wish tomeasure. While computer programs allowany number of items to be tabulated andmeasured, a good understanding before theevent will facilitate the measurement of thekey areas identified.The quantitative evaluation is very usefulwhen conducting a cost/benefit analysis ofactivities for the planned special event.Knowing where the most benefit was realizedfor the costs incurred can help in theplanning process to see if resources shouldbe reallocated for the next event.REFERENCES10-12
CHAPTER ELEVENDISCRETE/RECURRING EVENT AT APERMANENT VENUE11OVERVIEWFigure 11-1Discrete/Recurring Event at a Permanent Venue: Qualcomm Stadium in San Diego, CADAY-OF-EVENT ACTIVITIES ADVANCE PLANNINGPURPOSEIn order to assist the user in planning for aparticular planned special event, this chapterdescribes an advance planning and travelmanagement process and considerationsspecific to a discrete/recurring event at apermanent venue. It summarizes recommendedpolicies, guidelines, procedures, andresource applications that were previouslydiscussed in the first ten chapters of thistechnical reference. This chapter presentsthese guidelines and procedures in tables,flowcharts, and checklists that can be followedto help guide the user through all thestages of a planned special event of thiscategory for a particular locale. AlthoughChapter 3 presents all the steps necessary tomanage travel for a planned special event,this chapter provides a roadmap to helpguide the user through all five phases ofmanaging travel for planned special events,identifying issues, analysis, and productsapplicable to discrete/recurring events at apermanent venue. To further guide readers,this chapter specifies references to data, specialconsiderations, and best practices forthis event category.POST-EVENT ACTIVITIESEVENT PROFILE11-1
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MANAGING TRAVEL FORPLANNED SPECIAL
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Technical Report Documentation Page
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TABLE OF CONTENTSINTRODUCTION......
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Available Resources ...............
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Stakeholder Roles and Coordination
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APPENDIX L - PUBLIC AGENCY AND EVEN
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Table 3-30 Crash Prevention Tactics
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Table 8-4 Day-of-Event Personnel Re
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LIST OF FIGURESFigure i-1 Planned S
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Figure 6-58 Portable Lighting .....
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BACKGROUNDPlanned special events po
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includes forming multidisciplinary
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congestion is considered either rec
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GOALS OF MANAGINGTRAVEL FOR PLANNED
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Public agencies can enhance the ima
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• 73 percent of surveyed metropol
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Table 1-8Planned Special Event Mana
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SPECIAL EVENTMANAGEMENTPHASEProgram
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Board, Washington, D.C., January12
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characteristics and how these chara
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a spur-of-the-moment decision to at
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Discrete/Recurring Event at a Perma
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Arrowhead PondRed Wings vs. Mighty
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TRAVELDEMANDROAD/SITECAPACITYAVAILA
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transportation impact criteria: (1)
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Figure 2-6Wisconsin TIME program Sp
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INTEGRATIONOversightTeamEvent Plann
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developing and implementing solutio
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Stakeholder Roles andCoordinationTh
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A local or county department of pub
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management strategies. For example,
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modate planned special events. This
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events. In turn, post-event activit
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at the beginning of the event opera
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• Notice of event for affected pr
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• Links between process steps are
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the event operations planning phase
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Table 3-14 summarizes four types of
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Unlike other traffic generators suc
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Identify On-SiteParking Area(s)Park
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Table 3-18Tools for Mitigating Plan
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pick-up/drop-off area, during ingre
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ELEMENTEvent patronparking areasTab
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(2) provide a defined passenger wai
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Table 3-25Tactics for Accommodating
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and/or downstream lane closures tha
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The key to maximizing capacity invo
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or variable message signs. CMSs are
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tion reports from various remote lo
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Transit ServiceModifications to exi
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ELEMENTCommand postoperationOperati
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fail. Both the tabletop and full-sc
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tion to performance evaluation data
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Table 3-39Communications Structure
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of a detailed evaluation report. Qu
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Sample questions for possible inclu
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tions or a single municipality, res
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events and annual fairs, or major e
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sidered the resources. These resour
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• Identification of funding sourc
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PHASEProgramPlanningEventOperations
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permit when the event organizer mee
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Table 4-4Planned Special Event Perm
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LOCATIONAnaheim, CAMenlo Park,CAMin
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egion. Appendix A contains Washingt
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Table 4-8 (cont’d.)Planned Specia
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Table 4-9 (cont’d.)Planned Specia
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Table 4-12Planned Special Event Per
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Table 4-15Planned Special Event Tec
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ITEM FUNCTIONS DEPLOYMENT APPLICATI
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clude: (1) remote modification of t
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agement. Not all of these are a sin
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9. Descriptions of tiers from mater
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CHAPTER FIVEEVENT OPERATIONS PLANNI
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work and schedule. The framework in
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Interagency CoordinationIn establis
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Fan CelebrationAnother severe impac
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process when forecasted traffic dem
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new and different stadium user with
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• The City also makes available g
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Table 5-8 summarizes four types of
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STEP SIXMITIGATION OF IMPACTSTraffi
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Table 5-11Feasibility Study Data Re
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Table 5-12Example Modal Split for D
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Table 5-14Example Planned Special E
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not offer advance ticket sales typi
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Parking Demand AnalysisA parking de
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Figure 5-11Designated Event Off-Sit
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• The first approach pertains to
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detail impact mitigation strategies
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5OVERVIEWFigure 5-16Site and Pedest
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Table 5-19External Factors Consider
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CHAPTER SIXTRAFFIC MANAGEMENT PLAN6
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• Express service (e.g., new rout
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6DAY-OF-EVENT ACTIVITIES ADVANCE PL
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VENUEPickup /Drop-offWalkSITE AREAR
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special events. This checklist incl
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alternatives may exist, each will n
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Lot AssignmentThe objectives of lot
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parking garage. The lack of such pe
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Table 6-7Key Findings from Saint Pa
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tern of ingress and egress to achie
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Any planned special event parking a
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• Park vehicles at the same rate
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lot(s) conflicts with heavy adjacen
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Figure 6-16Annotated Aerial Map of
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trols for pedestrian protection and
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Use of a temporary pedestrian bridg
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ordinate with the event planning te
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ManagementFigure 6-28On-Site Shuttl
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the impact to neighborhoods surroun
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• On the day-of-event, the manage
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An alternate route plan represents
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Figure 6-33Background Traffic Diver
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Arterial-to-Arterial DiversionArter
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modation tactic that the traffic ma
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Transportation system management ty
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prove interchange capacity and oper
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6OVERVIEWFigure 6-39Temporary Elimi
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efore they enter an alternative lan
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Table 6-36Portable Traffic Manageme
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Advance traffic signal operations p
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EN-ROUTE TRAVELERINFORMATION PLANOv
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or venue access route. These are te
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forces affect the signal, such as w
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now be accessed en-route via cellul
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Subscription ServicesA number of pr
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• Wireless communications (It sho
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unlit freeway interchanges or arter
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Traffic Incident Quick ClearanceIni
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16. Dudek, C.L., Guidelines forChan
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CHAPTER SEVENTRAVEL DEMAND MANAGEME
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Demand Management StrategiesSuccess
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Figure 7-2High Occupancy Vehicle In
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fore. The website suggested that ev
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during the games. The predominant c
Page 281 and 282: • Patronage Potential - The speci
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Page 291 and 292: Appendix M contains an example of a
Page 293 and 294: CHAPTER EIGHTIMPLEMENTATION ACTIVIT
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Page 297 and 298: ELEMENTLocationspecifictrafficand p
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Page 319 and 320: Table 9-13Performance Evaluation Me
Page 321 and 322: CHAPTER TENPOST-EVENT ACTIVITIES10O
Page 323 and 324: Table 10-1Key Post-Event Activities
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Page 337 and 338: STEPNO. PAGE1 5-202 7-93 5-214 5-22
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Page 341 and 342: POST-EVENTACTIVITIESSince a discret
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Page 345 and 346: CHAPTER TWELVECONTINUOUS EVENT12OVE
Page 347 and 348: EVENT OPERATIONSPLANNINGBecause of
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Page 351 and 352: Table 12-4Checklist of Implementati
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Page 355 and 356: CHAPTER THIRTEENSTREET USE EVENT13O
Page 357 and 358: EVENT OPERATIONSPLANNINGSince stree
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Page 361 and 362: may not regularly take place in the
Page 363 and 364: HANDBOOKPAGETable 13-5Checklist of
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Page 367 and 368: CHAPTER FOURTEENREGIONAL/MULTI-VENU
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Page 371 and 372: Table 14-3Event Operations Planning
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Page 377 and 378: CHAPTER FIFTEENRURAL EVENT15OVERVIE
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Page 381 and 382: STEPNO. PAGETable 15-3Event Operati
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Table 15-4Checklist of Implementati
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Some distinguishing considerations
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should focus on equipment and techn
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APPENDIX ASAMPLE SPECIAL EVENT PERM
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VIRGINIA BEACH, VA: PERMIT APPLICAT
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A-5
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EVANSTON, IL: SPECIAL EVENT HOLD HA
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MONTGOMERY COUNTY, MD: SPECIAL EVEN
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A-11
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APPENDIX BEVENT-ORIENTED RISK SCENA
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APPENDIX CINTERAGENCY AGREEMENTS FO
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APPENDIX D2003 FAIR SAINT LOUIS EVE
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APPENDIX FPARKING AND PEDESTRIAN AC
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APPENDIX GWISCONSIN DOT ORGANIZATIO
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G-3
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BRISTOL (TN) MOTOR SPEEDWAYSource:
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PALACE OF AUBURN HILLS (MI)PARKING
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TALLADEGA (AL) SUPERSPEEDWAYNote:
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NASCAR DAYTONA 500Source: www.dayto
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MICHIGAN INTERNATIONAL SPEEDWAYSour
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MARTINSVILLE (VA) SPEEDWAYSource: w
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APPENDIX KEXAMPLE TRAFFIC CONTROL P
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FREEWAY SIGNING PLANNASCAR BRICKYAR
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EQUIPMENT LOCATION PLANSYDNEY, AUST
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Source: www.ci.daytona-beach.fl.us/
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SEATTLE CENTERSEATTLE, WASource: ww
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RICHMOND INTERNATIONAL RACEWAYRICHM
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PNC PARKPITTSBURGH, PASource: pirat
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M-2
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FORD FIELDDETROIT, MIM-4
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APPENDIX NSAMPLE IMPLEMENTATION PLA
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N-3
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N-5
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