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Table 12-6Program Planning Activities for Continuous EventsPRODUCTTOPICPAGENO.Institutionalframeworks• Creation of a regional transportation committee on planned special events (e.g.,oversight team).2-154-25-3• Development of a formal planned special event permit program. 4-10• Creation of a transportation operations task force for a recurring continuousevent.5-3• Development of a joint operations policy. 5-15Policies and • Traffic and parking restrictions. 5-10regulations • Public-private towing agreements. 5-16Infrastructure • Planned alternate route for diverting background traffic around a venue. 6-40deployment • Portable traffic management system. 6-56• Express, charter or shuttle bus service. 6-327-117-12• Telephone information systems. 7-17• Public information campaign. 7-19• Two or more stakeholders, representingmultiple jurisdictions and/or disciplines,may establish a joint operations policyfor managing travel for all planned specialevents in a region.• Because continuous events occur infrequentlyand occasionally at temporaryvenues, an infrastructure needs assessmenton the program planning levelshould focus on equipment and technologyapplications transferable to managingall planned special events in a regionand/or day-to-day transportation systemoperations.• A planned special event permit programproves particularly effective for continuousevents that, because of such characteristicsas event attendance and eventlocation, may (1) conflict with municipalor state guidelines and regulations and(2) impact transportation operations andthe community. The program specifies apermit process, coupled with supportingrestrictions and requirements, that allowsstakeholders to plan and assess all typesof continuous events within a commonframework. A section on program planningfor local planned special events inChapter 4 provides complete and indepthcoverage on developing a permitprogram applicable to continuous events.• Funding represents a key public agencyconsideration for continuous events inthe program planning phase.o Commercial events may involveevent organizers and participantsfrom outside the community hostingthe event.o Prior to initiating event operationsplanning activities for a specific continuousevent, stakeholders shouldestablish a funding mechanism forrecovering costs incurred in providingservices during the event operationsplanning phase and resourceson the day-of-event.o Funding often represents a requirementof a comprehensive plannedspecial event permit program.12-10
CHAPTER THIRTEENSTREET USE EVENT13OVERVIEWPURPOSEFigure 13-1Street Use Event: New York City Cycling ChampionshipIn order to assist the user in planning for aparticular planned special event, this chapterdescribes an advance planning and travelmanagement process and considerationsspecific to a street use event. It summarizesrecommended policies, guidelines, procedures,and resource applications that werepreviously discussed in the first ten chaptersof this technical reference. This chapter presentsthese guidelines and procedures in tables,flowcharts, and checklists that can befollowed to help guide the user through allthe stages of a planned special event of thiscategory for a particular locale. AlthoughChapter 3 presents all the steps necessary tomanage travel for a planned special event,this chapter provides a roadmap to helpguide the user through all five phases ofmanaging travel for planned special events,identifying issues, analysis, and productsapplicable to street use events. To furtherguide readers, this chapter specifies referencesto special considerations and bestpractices relating to this event category.INTRODUCTIONIn order to guide the user, this chapter addressesfour key topics, corresponding tofive phases of managing travel for plannedspecial events, including: (1) event operationsplanning, (2) implementation and dayof-eventactivities, (3) post-event activities,and (4) program planning. In planning forDAY-OF-EVENT ACTIVITIES ADVANCE PLANNINGPOST-EVENT ACTIVITIESEVENT PROFILE13-1
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MANAGING TRAVEL FORPLANNED SPECIAL
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Technical Report Documentation Page
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TABLE OF CONTENTSINTRODUCTION......
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Available Resources ...............
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Stakeholder Roles and Coordination
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APPENDIX L - PUBLIC AGENCY AND EVEN
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Table 3-30 Crash Prevention Tactics
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Table 8-4 Day-of-Event Personnel Re
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LIST OF FIGURESFigure i-1 Planned S
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Figure 6-58 Portable Lighting .....
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BACKGROUNDPlanned special events po
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includes forming multidisciplinary
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congestion is considered either rec
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GOALS OF MANAGINGTRAVEL FOR PLANNED
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Public agencies can enhance the ima
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• 73 percent of surveyed metropol
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Table 1-8Planned Special Event Mana
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SPECIAL EVENTMANAGEMENTPHASEProgram
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Board, Washington, D.C., January12
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characteristics and how these chara
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a spur-of-the-moment decision to at
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Discrete/Recurring Event at a Perma
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Arrowhead PondRed Wings vs. Mighty
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TRAVELDEMANDROAD/SITECAPACITYAVAILA
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transportation impact criteria: (1)
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Figure 2-6Wisconsin TIME program Sp
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INTEGRATIONOversightTeamEvent Plann
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THIS PAGE LEFT BLANK2-18
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developing and implementing solutio
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Stakeholder Roles andCoordinationTh
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A local or county department of pub
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management strategies. For example,
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modate planned special events. This
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events. In turn, post-event activit
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at the beginning of the event opera
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• Notice of event for affected pr
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• Links between process steps are
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the event operations planning phase
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Table 3-14 summarizes four types of
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Unlike other traffic generators suc
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Identify On-SiteParking Area(s)Park
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Table 3-18Tools for Mitigating Plan
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pick-up/drop-off area, during ingre
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ELEMENTEvent patronparking areasTab
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(2) provide a defined passenger wai
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Table 3-25Tactics for Accommodating
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and/or downstream lane closures tha
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The key to maximizing capacity invo
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or variable message signs. CMSs are
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tion reports from various remote lo
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Transit ServiceModifications to exi
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ELEMENTCommand postoperationOperati
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fail. Both the tabletop and full-sc
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tion to performance evaluation data
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Table 3-39Communications Structure
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of a detailed evaluation report. Qu
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Sample questions for possible inclu
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THIS PAGE LEFT BLANK3-60
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tions or a single municipality, res
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events and annual fairs, or major e
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sidered the resources. These resour
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• Identification of funding sourc
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PHASEProgramPlanningEventOperations
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permit when the event organizer mee
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Table 4-4Planned Special Event Perm
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LOCATIONAnaheim, CAMenlo Park,CAMin
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egion. Appendix A contains Washingt
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Table 4-8 (cont’d.)Planned Specia
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Table 4-9 (cont’d.)Planned Specia
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Table 4-12Planned Special Event Per
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Table 4-15Planned Special Event Tec
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ITEM FUNCTIONS DEPLOYMENT APPLICATI
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clude: (1) remote modification of t
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agement. Not all of these are a sin
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9. Descriptions of tiers from mater
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CHAPTER FIVEEVENT OPERATIONS PLANNI
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work and schedule. The framework in
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Interagency CoordinationIn establis
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Fan CelebrationAnother severe impac
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process when forecasted traffic dem
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new and different stadium user with
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• The City also makes available g
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Table 5-8 summarizes four types of
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STEP SIXMITIGATION OF IMPACTSTraffi
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Table 5-11Feasibility Study Data Re
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Table 5-12Example Modal Split for D
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Table 5-14Example Planned Special E
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not offer advance ticket sales typi
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Parking Demand AnalysisA parking de
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Figure 5-11Designated Event Off-Sit
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• The first approach pertains to
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detail impact mitigation strategies
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5OVERVIEWFigure 5-16Site and Pedest
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Table 5-19External Factors Consider
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CHAPTER SIXTRAFFIC MANAGEMENT PLAN6
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• Express service (e.g., new rout
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6DAY-OF-EVENT ACTIVITIES ADVANCE PL
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VENUEPickup /Drop-offWalkSITE AREAR
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special events. This checklist incl
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alternatives may exist, each will n
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Lot AssignmentThe objectives of lot
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parking garage. The lack of such pe
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Table 6-7Key Findings from Saint Pa
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tern of ingress and egress to achie
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Any planned special event parking a
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• Park vehicles at the same rate
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lot(s) conflicts with heavy adjacen
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Figure 6-16Annotated Aerial Map of
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trols for pedestrian protection and
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Use of a temporary pedestrian bridg
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ordinate with the event planning te
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ManagementFigure 6-28On-Site Shuttl
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the impact to neighborhoods surroun
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• On the day-of-event, the manage
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An alternate route plan represents
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Figure 6-33Background Traffic Diver
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Arterial-to-Arterial DiversionArter
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modation tactic that the traffic ma
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Transportation system management ty
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prove interchange capacity and oper
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6OVERVIEWFigure 6-39Temporary Elimi
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efore they enter an alternative lan
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Table 6-36Portable Traffic Manageme
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Advance traffic signal operations p
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EN-ROUTE TRAVELERINFORMATION PLANOv
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or venue access route. These are te
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forces affect the signal, such as w
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now be accessed en-route via cellul
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Subscription ServicesA number of pr
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• Wireless communications (It sho
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unlit freeway interchanges or arter
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Traffic Incident Quick ClearanceIni
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16. Dudek, C.L., Guidelines forChan
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CHAPTER SEVENTRAVEL DEMAND MANAGEME
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Demand Management StrategiesSuccess
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Figure 7-2High Occupancy Vehicle In
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fore. The website suggested that ev
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during the games. The predominant c
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• Patronage Potential - The speci
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may exceed an hour. Patrons who use
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• Recommended event ingress and e
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planned special event impacts opera
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planned special event and related t
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Appendix M contains an example of a
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CHAPTER EIGHTIMPLEMENTATION ACTIVIT
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The implementation plan communicate
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ELEMENTLocationspecifictrafficand p
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ers be used to: (1) watch what happ
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Communication from the TMC to vario
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Page 305 and 306: CHAPTER NINEDAY-OF-EVENT ACTIVITIES
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Page 319 and 320: Table 9-13Performance Evaluation Me
Page 321 and 322: CHAPTER TENPOST-EVENT ACTIVITIES10O
Page 323 and 324: Table 10-1Key Post-Event Activities
Page 325 and 326: ing events, slight changes in circu
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Page 339 and 340: sive express bus service between ar
Page 341 and 342: POST-EVENTACTIVITIESSince a discret
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Page 345 and 346: CHAPTER TWELVECONTINUOUS EVENT12OVE
Page 347 and 348: EVENT OPERATIONSPLANNINGBecause of
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Page 351 and 352: Table 12-4Checklist of Implementati
Page 353: Some distinguishing considerations
Page 357 and 358: EVENT OPERATIONSPLANNINGSince stree
Page 359 and 360: STEPNO. PAGE1 5-202 7-93 5-214 5-22
Page 361 and 362: may not regularly take place in the
Page 363 and 364: HANDBOOKPAGETable 13-5Checklist of
Page 365 and 366: • A planned special event permit
Page 367 and 368: CHAPTER FOURTEENREGIONAL/MULTI-VENU
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Page 371 and 372: Table 14-3Event Operations Planning
Page 373 and 374: Table 14-4 presents a checklist ofi
Page 375 and 376: • With regard to regional/multi-v
Page 377 and 378: CHAPTER FIFTEENRURAL EVENT15OVERVIE
Page 379 and 380: ies by event, as some rural events
Page 381 and 382: STEPNO. PAGETable 15-3Event Operati
Page 383 and 384: Table 15-4Checklist of Implementati
Page 385 and 386: Some distinguishing considerations
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Page 389 and 390: APPENDIX ASAMPLE SPECIAL EVENT PERM
Page 391 and 392: VIRGINIA BEACH, VA: PERMIT APPLICAT
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Page 395 and 396: EVANSTON, IL: SPECIAL EVENT HOLD HA
Page 397 and 398: MONTGOMERY COUNTY, MD: SPECIAL EVEN
Page 399 and 400: A-11
Page 401 and 402: APPENDIX BEVENT-ORIENTED RISK SCENA
Page 403 and 404: APPENDIX CINTERAGENCY AGREEMENTS FO
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APPENDIX D2003 FAIR SAINT LOUIS EVE
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APPENDIX FPARKING AND PEDESTRIAN AC
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APPENDIX GWISCONSIN DOT ORGANIZATIO
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G-3
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BRISTOL (TN) MOTOR SPEEDWAYSource:
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PALACE OF AUBURN HILLS (MI)PARKING
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TALLADEGA (AL) SUPERSPEEDWAYNote:
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NASCAR DAYTONA 500Source: www.dayto
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MICHIGAN INTERNATIONAL SPEEDWAYSour
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MARTINSVILLE (VA) SPEEDWAYSource: w
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APPENDIX KEXAMPLE TRAFFIC CONTROL P
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FREEWAY SIGNING PLANNASCAR BRICKYAR
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EQUIPMENT LOCATION PLANSYDNEY, AUST
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Source: www.ci.daytona-beach.fl.us/
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SEATTLE CENTERSEATTLE, WASource: ww
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RICHMOND INTERNATIONAL RACEWAYRICHM
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PNC PARKPITTSBURGH, PASource: pirat
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M-2
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FORD FIELDDETROIT, MIM-4
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APPENDIX NSAMPLE IMPLEMENTATION PLA
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N-3
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N-5
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