managing travel for planned special events - FHWA Operations ...

Table 12-6Program Planning Activities for Continuous EventsPRODUCTTOPICPAGENO.Institutionalframeworks• Creation of a regional transportation committee on planned special events (e.g.,oversight team).2-154-25-3• Development of a formal planned special event permit program. 4-10• Creation of a transportation operations task force for a recurring continuousevent.5-3• Development of a joint operations policy. 5-15Policies and • Traffic and parking restrictions. 5-10regulations • Public-private towing agreements. 5-16Infrastructure • Planned alternate route for diverting background traffic around a venue. 6-40deployment • Portable traffic management system. 6-56• Express, charter or shuttle bus service. 6-327-117-12• Telephone information systems. 7-17• Public information campaign. 7-19• Two or more stakeholders, representingmultiple jurisdictions and/or disciplines,may establish a joint operations policyfor managing travel for all planned specialevents in a region.• Because continuous events occur infrequentlyand occasionally at temporaryvenues, an infrastructure needs assessmenton the program planning levelshould focus on equipment and technologyapplications transferable to managingall planned special events in a regionand/or day-to-day transportation systemoperations.• A planned special event permit programproves particularly effective for continuousevents that, because of such characteristicsas event attendance and eventlocation, may (1) conflict with municipalor state guidelines and regulations and(2) impact transportation operations andthe community. The program specifies apermit process, coupled with supportingrestrictions and requirements, that allowsstakeholders to plan and assess all typesof continuous events within a commonframework. A section on program planningfor local planned special events inChapter 4 provides complete and indepthcoverage on developing a permitprogram applicable to continuous events.• Funding represents a key public agencyconsideration for continuous events inthe program planning phase.o Commercial events may involveevent organizers and participantsfrom outside the community hostingthe event.o Prior to initiating event operationsplanning activities for a specific continuousevent, stakeholders shouldestablish a funding mechanism forrecovering costs incurred in providingservices during the event operationsplanning phase and resourceson the day-of-event.o Funding often represents a requirementof a comprehensive plannedspecial event permit program.12-10