managing travel for planned special events - FHWA Operations ...

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ITEM FUNCTIONS DEPLOYMENT APPLICATION BENEFITcate with their field liaisons, and(6) incident management andtraffic signal control systems.• In most cases, consists of a governmentagency facility, but insome specialized cases, such asat stadium venues, the venue itselfmay house this coordinationcenter.MobileTelephonePersonalDigitalAssistantsInternetChangeableMessage SignTrafficManagementTravelerInformationTravelerInformationTrafficManagementTravelerInformationAdvertisingTravelerInformationPortable. • Provides common form ofcommunication between eventmanagers and field personnel.• Provides real-time traffic conditionsto managers (i.e., manualdetection) and permits receipt ofreal-time traffic conditions informationthrough a paging serviceor by dialing into a telephoneinformation system (seebelow).Portable. • Sends real-time traffic conditionsto pagers registered to receivethe traveler information.• Allows two-way pagers (e.g.,Blackberry) to be used byfield personnel to report problemsor by travelers to do thesame.Permanent.Accessible fromany location withconnectivity.Permanent – infield.• Permits dissemination of informationregarding new trafficpatterns, restrictions, etc. (alongwith other information regardingthe event) well in advance of thedate(s) of the event.• Provides real-time informationregarding the travel conditionsalong the affected routes, incidentsthat are impacting trafficflow, and available parking.• Aims to reach travelers beforethey commence their trip.• Informs travelers (en-route)prior to the upcoming event of• Allows managers tostay in communicationwith their fieldpersonnel at all timesvia cell phone.• As a traveler informationdevice,transmits informationon real-timeconditions to digitaltelephones equippedto receive text messages.• There is a large potentialmarket forthis form of travelerinformation.• Requires timelinesssince 3 rd party InformationServiceProviders (ISPs) areused.• Has a large potentialmarket for this technologyfor travelerinformation.• Requires timelinesssince 3 rd party ISPsare used.• Reaches large audienceof pre-trip travelers.• Offers subscriptione-mail service to notifytraveler of analert on their preferredroutes.• As a rule, providesfree service with thesubscription to anISP.• Reduces congestionby informing motor-4-28
ITEM FUNCTIONS DEPLOYMENT APPLICATION BENEFITAdvertising Portable – ontrailers for temporaryits expected impact, infrastructurechanges (e.g. road or lanesclosures, parking restrictions).ists in advance of theevent so they mayalter their routes ordeploy-• Provides real-time traveler in-mode choices.ment.formation during the event (e.g.,roadway conditions, incidents,parking availability).• Informs en-routetravelers of potentialproblems such as fullHighwayAdvisoryRadioTelephoneInformationSystemTraffic SignalSystemTravelerInformationTravelerInformationTrafficManagementTrafficManagementPermanent – infield.Portable – ontrailers for temporarydeployment.Permanent – callcenter remains ata fixed location.Permanent –Closed LoopSignal Systems.Permanent –Centrally controlledtrafficsignal systems.Permanent –Centrallycontrolled adaptivesignal systems.• Similar to CMS, informs enroutemotorists of an impendingproblem ahead.• Typically uses warning signs toinform motorists that an importantmessage is being broadcast.• Allows messages to be controlledfrom a remote location,such as a TMC.• Technologically, consists of alow-power (e.g., 10-watt) transmitterlocated near the roadside.• Provides a phone-in service toprovide real-time traffic conditioninformation to en-route andpre-trip travelers.• Stores real-time conditions in adatabase. Callers, with the helpof computerized telephony, arerouted to a recording of, or a liveoperator stating real-time conditionson the segment of highwayrequested by the caller.• As a national 511 initiative,serves as both a traveler informationand traffic managementtool, in that it provides currenttraffic conditions to callers aswell as allows callers to reportincidents on the network.• Signal systems are commonlyinstalled along arterial streets tooptimize traffic flow and minimizedelay.• Closed Loop Signal Systems andCentrally controlled signal systemsallow system operators todownload and implement specialsignal timing plans for specialevent management. These planswill optimize traffic operationsduring event ingress and egress.• Adaptive traffic signal systems,due to a high level of detectorizationand sophisticated systemparking areas.• When applied correctly,provides significantbenefit toen-route motoristswho must be advisedof a traffic incidentor congestion ahead.• Serves as a very usefultool in providingcurrent traffic conditionsto travelers.• Often can be an expensiveundertaking.• Has generated anumber of successstories during the511 program’s shortlife.• Increases the efficiencyof the streetnetwork and reducesthe delay on the network.4EVENT PROFILE POST-EVENT ACTIVITIES DAY-OF-EVENT ACTIVITIES ADVANCE PLANNINGOVERVIEW4-29
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MANAGING TRAVEL FORPLANNED SPECIAL
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Technical Report Documentation Page
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TABLE OF CONTENTSINTRODUCTION......
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Available Resources ...............
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Stakeholder Roles and Coordination
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APPENDIX L - PUBLIC AGENCY AND EVEN
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Table 3-30 Crash Prevention Tactics
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Table 8-4 Day-of-Event Personnel Re
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LIST OF FIGURESFigure i-1 Planned S
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Figure 6-58 Portable Lighting .....
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BACKGROUNDPlanned special events po
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includes forming multidisciplinary
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congestion is considered either rec
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GOALS OF MANAGINGTRAVEL FOR PLANNED
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Public agencies can enhance the ima
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• 73 percent of surveyed metropol
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Table 1-8Planned Special Event Mana
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SPECIAL EVENTMANAGEMENTPHASEProgram
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Board, Washington, D.C., January12
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characteristics and how these chara
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a spur-of-the-moment decision to at
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Discrete/Recurring Event at a Perma
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Arrowhead PondRed Wings vs. Mighty
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TRAVELDEMANDROAD/SITECAPACITYAVAILA
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transportation impact criteria: (1)
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Figure 2-6Wisconsin TIME program Sp
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INTEGRATIONOversightTeamEvent Plann
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THIS PAGE LEFT BLANK2-18
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developing and implementing solutio
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Stakeholder Roles andCoordinationTh
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A local or county department of pub
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management strategies. For example,
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modate planned special events. This
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events. In turn, post-event activit
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at the beginning of the event opera
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• Notice of event for affected pr
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• Links between process steps are
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the event operations planning phase
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Table 3-14 summarizes four types of
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Unlike other traffic generators suc
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Identify On-SiteParking Area(s)Park
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Table 3-18Tools for Mitigating Plan
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pick-up/drop-off area, during ingre
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ELEMENTEvent patronparking areasTab
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(2) provide a defined passenger wai
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Table 3-25Tactics for Accommodating
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Page 100 and 101: or variable message signs. CMSs are
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Page 104 and 105: Transit ServiceModifications to exi
Page 106 and 107: ELEMENTCommand postoperationOperati
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Page 112 and 113: Table 3-39Communications Structure
Page 114 and 115: of a detailed evaluation report. Qu
Page 116 and 117: Sample questions for possible inclu
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Page 120 and 121: tions or a single municipality, res
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Page 127 and 128: • Identification of funding sourc
Page 129 and 130: PHASEProgramPlanningEventOperations
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Page 133 and 134: Table 4-4Planned Special Event Perm
Page 135 and 136: LOCATIONAnaheim, CAMenlo Park,CAMin
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Page 139 and 140: Table 4-8 (cont’d.)Planned Specia
Page 141 and 142: Table 4-9 (cont’d.)Planned Specia
Page 143 and 144: Table 4-12Planned Special Event Per
Page 145: Table 4-15Planned Special Event Tec
Page 149 and 150: clude: (1) remote modification of t
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Page 153 and 154: 9. Descriptions of tiers from mater
Page 155 and 156: CHAPTER FIVEEVENT OPERATIONS PLANNI
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Page 159 and 160: Interagency CoordinationIn establis
Page 161 and 162: Fan CelebrationAnother severe impac
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Page 167 and 168: • The City also makes available g
Page 169 and 170: Table 5-8 summarizes four types of
Page 171 and 172: STEP SIXMITIGATION OF IMPACTSTraffi
Page 173 and 174: Table 5-11Feasibility Study Data Re
Page 175 and 176: Table 5-12Example Modal Split for D
Page 177 and 178: Table 5-14Example Planned Special E
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Page 181 and 182: Parking Demand AnalysisA parking de
Page 183 and 184: Figure 5-11Designated Event Off-Sit
Page 185 and 186: • The first approach pertains to
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Page 189 and 190: 5OVERVIEWFigure 5-16Site and Pedest
Page 191 and 192: Table 5-19External Factors Consider
Page 193 and 194: CHAPTER SIXTRAFFIC MANAGEMENT PLAN6
Page 195 and 196: • Express service (e.g., new rout
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6DAY-OF-EVENT ACTIVITIES ADVANCE PL
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VENUEPickup /Drop-offWalkSITE AREAR
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special events. This checklist incl
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alternatives may exist, each will n
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Lot AssignmentThe objectives of lot
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parking garage. The lack of such pe
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Table 6-7Key Findings from Saint Pa
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tern of ingress and egress to achie
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Any planned special event parking a
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• Park vehicles at the same rate
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lot(s) conflicts with heavy adjacen
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Figure 6-16Annotated Aerial Map of
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trols for pedestrian protection and
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Use of a temporary pedestrian bridg
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ordinate with the event planning te
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ManagementFigure 6-28On-Site Shuttl
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the impact to neighborhoods surroun
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• On the day-of-event, the manage
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An alternate route plan represents
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Figure 6-33Background Traffic Diver
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Arterial-to-Arterial DiversionArter
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modation tactic that the traffic ma
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Transportation system management ty
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prove interchange capacity and oper
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6OVERVIEWFigure 6-39Temporary Elimi
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efore they enter an alternative lan
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Table 6-36Portable Traffic Manageme
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Advance traffic signal operations p
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EN-ROUTE TRAVELERINFORMATION PLANOv
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or venue access route. These are te
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forces affect the signal, such as w
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now be accessed en-route via cellul
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Subscription ServicesA number of pr
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• Wireless communications (It sho
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unlit freeway interchanges or arter
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Traffic Incident Quick ClearanceIni
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16. Dudek, C.L., Guidelines forChan
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CHAPTER SEVENTRAVEL DEMAND MANAGEME
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Demand Management StrategiesSuccess
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Figure 7-2High Occupancy Vehicle In
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fore. The website suggested that ev
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during the games. The predominant c
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• Patronage Potential - The speci
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may exceed an hour. Patrons who use
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• Recommended event ingress and e
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planned special event impacts opera
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planned special event and related t
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Appendix M contains an example of a
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CHAPTER EIGHTIMPLEMENTATION ACTIVIT
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The implementation plan communicate
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ELEMENTLocationspecifictrafficand p
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ers be used to: (1) watch what happ
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Communication from the TMC to vario
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Volunteer RecruitmentPrior to initi
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CHAPTER NINEDAY-OF-EVENT ACTIVITIES
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stakeholders comprising the traffic
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operations planning phase, the ICS
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Table 9-3Traffic Management PlanEva
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formation to a dispatcher who, in t
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seek out other sources. The media m
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Traffic Management SupportIn a traf
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Table 9-13Performance Evaluation Me
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CHAPTER TENPOST-EVENT ACTIVITIES10O
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Table 10-1Key Post-Event Activities
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ing events, slight changes in circu
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inaccurate, it will become clear th
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ics of interest to all participants
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spectives are noted during the debr
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CHAPTER ELEVENDISCRETE/RECURRING EV
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peak pedestrian and traffic departu
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STEPNO. PAGE1 5-202 7-93 5-214 5-22
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sive express bus service between ar
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POST-EVENTACTIVITIESSince a discret
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market an express bus service for a
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CHAPTER TWELVECONTINUOUS EVENT12OVE
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EVENT OPERATIONSPLANNINGBecause of
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NO.STEPPAGE1 5-202 7-93 5-214 5-225
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Table 12-4Checklist of Implementati
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Some distinguishing considerations
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CHAPTER THIRTEENSTREET USE EVENT13O
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EVENT OPERATIONSPLANNINGSince stree
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STEPNO. PAGE1 5-202 7-93 5-214 5-22
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may not regularly take place in the
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HANDBOOKPAGETable 13-5Checklist of
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• A planned special event permit
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CHAPTER FOURTEENREGIONAL/MULTI-VENU
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several vantage points (e.g., parks
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Table 14-3Event Operations Planning
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Table 14-4 presents a checklist ofi
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• With regard to regional/multi-v
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CHAPTER FIFTEENRURAL EVENT15OVERVIE
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ies by event, as some rural events
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STEPNO. PAGETable 15-3Event Operati
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Table 15-4Checklist of Implementati
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Some distinguishing considerations
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should focus on equipment and techn
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APPENDIX ASAMPLE SPECIAL EVENT PERM
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VIRGINIA BEACH, VA: PERMIT APPLICAT
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A-5
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EVANSTON, IL: SPECIAL EVENT HOLD HA
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MONTGOMERY COUNTY, MD: SPECIAL EVEN
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A-11
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APPENDIX BEVENT-ORIENTED RISK SCENA
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APPENDIX CINTERAGENCY AGREEMENTS FO
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APPENDIX D2003 FAIR SAINT LOUIS EVE
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APPENDIX FPARKING AND PEDESTRIAN AC
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APPENDIX GWISCONSIN DOT ORGANIZATIO
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G-3
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BRISTOL (TN) MOTOR SPEEDWAYSource:
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PALACE OF AUBURN HILLS (MI)PARKING
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TALLADEGA (AL) SUPERSPEEDWAYNote:
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NASCAR DAYTONA 500Source: www.dayto
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MICHIGAN INTERNATIONAL SPEEDWAYSour
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MARTINSVILLE (VA) SPEEDWAYSource: w
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APPENDIX KEXAMPLE TRAFFIC CONTROL P
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FREEWAY SIGNING PLANNASCAR BRICKYAR
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EQUIPMENT LOCATION PLANSYDNEY, AUST
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Source: www.ci.daytona-beach.fl.us/
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SEATTLE CENTERSEATTLE, WASource: ww
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RICHMOND INTERNATIONAL RACEWAYRICHM
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PNC PARKPITTSBURGH, PASource: pirat
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M-2
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FORD FIELDDETROIT, MIM-4
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APPENDIX NSAMPLE IMPLEMENTATION PLA
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N-3
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N-5
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