managing travel for planned special events - FHWA Operations ...

STEPNO. PAGE25 6-9EVENT-SPECIFIC ISSUES• Analysis of peak period during event as wellas peak ingress and egress.• Consideration of detailed analysis (e.g., tabletopexercises) for temporary venues.EVENT-SPECIFIC REFERENCE INFORMATIONTOPICPAGE267-2 to7-1427 7-628 6-7229 6-6130 6-70• High applicability of HOV incentives, bicyclistaccommodation, public transit incentives, Figure 7-2.• Example: High occupancy vehicle incentive;7-5and express/charter bus service to this event • Example: Bicycle parking area; Figure 7-6. 7-8category. • Example: Express bus service. 7-12• Emphasis on portable roadside traveler informationdevices for temporary venues.• Emphasis on portable closed-circuit television,field observation, and/or aerial observation fortemporary venues.31 7-14 • Key step for infrequent events.• Example: Traffic information disseminationvia public agency website; Figure 7-7.• Example: Appendix L - Event-specific website.7-167-17• Important advance planning considerationsand external factors, summarized inChapter 5, that influence planning activities.For instance, effective and rapidstakeholder review of event operationsplanning products requires: (1) an annotatedplanning timeline, (2) a reviewprocess, and (3) performance standards.• Traffic management plan components inChapter 6 that provide an overview ofvarious principles driving plan developmentin addition to a contingency planchecklist.IMPLEMENTATION ANDDAY-OF-EVENTACTIVITIESImplementation activities represent anessential phase in advance planning for continuousevents. The traffic managementteam involves new interagency relationships,and it requires an event-specific implementationplan to communicate specificsof the new traffic management plan preparedby the event planning team. Because particularcontinuous event types occur infrequently,stakeholder simulation exercisesprove valuable in assisting traffic managementteam personnel understand the rolesand responsibilities of participating stakeholdersin addition to the actions taken onthe day-of-event. Equipment testing marksanother key consideration. These intensivestakeholder activities reflect the typical unfamiliaritywith managing travel for a continuousevent coupled with the fact thattransportation management activities, on theorder required for a planned special event,may not regularly take place in the vicinityof the event venue.Table 12-4 presents a checklist ofimplementation and day-of-event activitiesfor stakeholders to consider regarding anycontinuous event. As indicated in the table,the event planning team must determine,based on various event operationscharacteristics (e.g., event type, eventlocation, event time of occurrence,attendance, market area, etc.) and otherexternal factors, what unique set of activitiesapply in handling a specific special event.The table facilitates fast access to handbook12-6