managing travel for planned special events - FHWA Operations ...

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Identify On-SiteParking Area(s)ParkingAreaStriped?NoUse 150 cars/acre toEstimate Numberof SpacesYesEstimateEvent-GeneratedVehicle TripsInventory GrossNumber ofOn-Site SpacesEstimate Number ofSpaces Needed toStage EventOn-Site ParkingSupply > Demand?YesDONEMeasure On-SiteParking AreaBackground OccupancyNoIdentify Off-SiteParking AreaNoWalkingDistance to VenueAcceptable?NoShuttle ServiceAvailable forEvent?YesYesParkingStriped?NoUse 150 cars/acre toEstimate Numberof SpacesYesInventory GrossNumber ofOff-Site SpacesCompute NetRemaining EventParking DemandMeasure Off-SiteParking AreaBackground OccupancyOff-Site ParkingSupply > RemainingDemand?NoYesDONEFigure 5-10Parking Demand Analysis Process5-28
Figure 5-11Designated Event Off-Site Parking AreaTable 5-17Example Event Parking OccupancySummary (23)Traffic Demand AnalysisA traffic demand analysis determines: (1) alocal area directional distribution and (2) theoverall assignment of event-generated traffic.This analysis references results obtainedthrough the travel forecast, market areaanalysis, and parking demand analysis.The local area directional distribution indicatesfreeway ramps and intersections, includingturning movements, traversed byevent-generated traffic arriving to or departingfrom a planned special event. The regionaldirectional distribution, as determinedin the market area analysis, quantifies thepercentage of event patron trips (e.g., origins)by regional freeway and arterial corridor,and the planned special event parkingareas, as determined in the parking demandanalysis, represent sink nodes or location oftrip destination. Traffic assignment includesevent-generated automobile traffic, expressbuses, charter buses, limousines, and othervehicles transporting event patrons, participants,and event employees. Practitionersperforming traffic demand analyses shouldpossess a personal knowledge of the roadwaysystem surrounding an event venue inaddition to existing traffic conditions.A parking demand analysis assesses eventparking sufficiency. The analysis does notdefine local traffic patterns to/from individualparking areas. Practitioners, instead,must gauge the utility associated with driverschoosing individual parking areas. Thekey components comprising this utility includedriving time, parking cost, and walkingtime. (24) The attractiveness of each lotvaries by freeway or arterial corridor servingthe event site, yet event patrons will accept amoderate increase in overall driving/walkingtime in exchange for a substantial parkingcost savings. The event planning team andtraffic management team must recognizesuch driver behavior and formulate the appropriatetraffic flow routes and developtraffic management strategies to manage siteaccess and circulation effectively. Figure 5-12 illustrates one strategy, instituting onstreetparking restrictions on the day-ofevent.Pre-trip and en-route traveler informationalso influences driver choice regardingparking selection.5EVENT PROFILE POST-EVENT ACTIVITIES DAY-OF-EVENT ACTIVITIES ADVANCE PLANNINGOVERVIEW5-29
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MANAGING TRAVEL FORPLANNED SPECIAL
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Technical Report Documentation Page
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TABLE OF CONTENTSINTRODUCTION......
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Available Resources ...............
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Stakeholder Roles and Coordination
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APPENDIX L - PUBLIC AGENCY AND EVEN
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Table 3-30 Crash Prevention Tactics
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Table 8-4 Day-of-Event Personnel Re
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LIST OF FIGURESFigure i-1 Planned S
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Figure 6-58 Portable Lighting .....
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BACKGROUNDPlanned special events po
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includes forming multidisciplinary
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congestion is considered either rec
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GOALS OF MANAGINGTRAVEL FOR PLANNED
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Public agencies can enhance the ima
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• 73 percent of surveyed metropol
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Table 1-8Planned Special Event Mana
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SPECIAL EVENTMANAGEMENTPHASEProgram
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Board, Washington, D.C., January12
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characteristics and how these chara
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a spur-of-the-moment decision to at
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Discrete/Recurring Event at a Perma
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Arrowhead PondRed Wings vs. Mighty
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TRAVELDEMANDROAD/SITECAPACITYAVAILA
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transportation impact criteria: (1)
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Figure 2-6Wisconsin TIME program Sp
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INTEGRATIONOversightTeamEvent Plann
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THIS PAGE LEFT BLANK2-18
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developing and implementing solutio
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Stakeholder Roles andCoordinationTh
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A local or county department of pub
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management strategies. For example,
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modate planned special events. This
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events. In turn, post-event activit
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at the beginning of the event opera
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• Notice of event for affected pr
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• Links between process steps are
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the event operations planning phase
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Table 3-14 summarizes four types of
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Unlike other traffic generators suc
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Identify On-SiteParking Area(s)Park
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Table 3-18Tools for Mitigating Plan
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pick-up/drop-off area, during ingre
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ELEMENTEvent patronparking areasTab
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(2) provide a defined passenger wai
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Table 3-25Tactics for Accommodating
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and/or downstream lane closures tha
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The key to maximizing capacity invo
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or variable message signs. CMSs are
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tion reports from various remote lo
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Transit ServiceModifications to exi
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ELEMENTCommand postoperationOperati
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fail. Both the tabletop and full-sc
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tion to performance evaluation data
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Table 3-39Communications Structure
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of a detailed evaluation report. Qu
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Sample questions for possible inclu
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THIS PAGE LEFT BLANK3-60
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tions or a single municipality, res
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events and annual fairs, or major e
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sidered the resources. These resour
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• Identification of funding sourc
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PHASEProgramPlanningEventOperations
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Page 133 and 134: Table 4-4Planned Special Event Perm
Page 135 and 136: LOCATIONAnaheim, CAMenlo Park,CAMin
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Page 139 and 140: Table 4-8 (cont’d.)Planned Specia
Page 141 and 142: Table 4-9 (cont’d.)Planned Specia
Page 143 and 144: Table 4-12Planned Special Event Per
Page 145 and 146: Table 4-15Planned Special Event Tec
Page 147 and 148: ITEM FUNCTIONS DEPLOYMENT APPLICATI
Page 149 and 150: clude: (1) remote modification of t
Page 151 and 152: agement. Not all of these are a sin
Page 153 and 154: 9. Descriptions of tiers from mater
Page 155 and 156: CHAPTER FIVEEVENT OPERATIONS PLANNI
Page 157 and 158: work and schedule. The framework in
Page 159 and 160: Interagency CoordinationIn establis
Page 161 and 162: Fan CelebrationAnother severe impac
Page 163 and 164: process when forecasted traffic dem
Page 165 and 166: new and different stadium user with
Page 167 and 168: • The City also makes available g
Page 169 and 170: Table 5-8 summarizes four types of
Page 171 and 172: STEP SIXMITIGATION OF IMPACTSTraffi
Page 173 and 174: Table 5-11Feasibility Study Data Re
Page 175 and 176: Table 5-12Example Modal Split for D
Page 177 and 178: Table 5-14Example Planned Special E
Page 179 and 180: not offer advance ticket sales typi
Page 181: Parking Demand AnalysisA parking de
Page 185 and 186: • The first approach pertains to
Page 187 and 188: detail impact mitigation strategies
Page 189 and 190: 5OVERVIEWFigure 5-16Site and Pedest
Page 191 and 192: Table 5-19External Factors Consider
Page 193 and 194: CHAPTER SIXTRAFFIC MANAGEMENT PLAN6
Page 195 and 196: • Express service (e.g., new rout
Page 197 and 198: 6DAY-OF-EVENT ACTIVITIES ADVANCE PL
Page 199 and 200: VENUEPickup /Drop-offWalkSITE AREAR
Page 201 and 202: special events. This checklist incl
Page 203 and 204: alternatives may exist, each will n
Page 205 and 206: Lot AssignmentThe objectives of lot
Page 207 and 208: parking garage. The lack of such pe
Page 209 and 210: Table 6-7Key Findings from Saint Pa
Page 211 and 212: tern of ingress and egress to achie
Page 213 and 214: Any planned special event parking a
Page 215 and 216: • Park vehicles at the same rate
Page 217 and 218: lot(s) conflicts with heavy adjacen
Page 219 and 220: Figure 6-16Annotated Aerial Map of
Page 221 and 222: trols for pedestrian protection and
Page 223 and 224: Use of a temporary pedestrian bridg
Page 225 and 226: ordinate with the event planning te
Page 227 and 228: ManagementFigure 6-28On-Site Shuttl
Page 229 and 230: the impact to neighborhoods surroun
Page 231 and 232: • On the day-of-event, the manage
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An alternate route plan represents
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Figure 6-33Background Traffic Diver
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Arterial-to-Arterial DiversionArter
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modation tactic that the traffic ma
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Transportation system management ty
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prove interchange capacity and oper
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6OVERVIEWFigure 6-39Temporary Elimi
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efore they enter an alternative lan
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Table 6-36Portable Traffic Manageme
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Advance traffic signal operations p
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EN-ROUTE TRAVELERINFORMATION PLANOv
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or venue access route. These are te
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forces affect the signal, such as w
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now be accessed en-route via cellul
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Subscription ServicesA number of pr
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• Wireless communications (It sho
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unlit freeway interchanges or arter
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Traffic Incident Quick ClearanceIni
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16. Dudek, C.L., Guidelines forChan
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CHAPTER SEVENTRAVEL DEMAND MANAGEME
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Demand Management StrategiesSuccess
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Figure 7-2High Occupancy Vehicle In
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fore. The website suggested that ev
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during the games. The predominant c
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• Patronage Potential - The speci
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may exceed an hour. Patrons who use
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• Recommended event ingress and e
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planned special event impacts opera
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planned special event and related t
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Appendix M contains an example of a
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CHAPTER EIGHTIMPLEMENTATION ACTIVIT
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The implementation plan communicate
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ELEMENTLocationspecifictrafficand p
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ers be used to: (1) watch what happ
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Communication from the TMC to vario
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Volunteer RecruitmentPrior to initi
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CHAPTER NINEDAY-OF-EVENT ACTIVITIES
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stakeholders comprising the traffic
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operations planning phase, the ICS
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Table 9-3Traffic Management PlanEva
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formation to a dispatcher who, in t
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seek out other sources. The media m
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Traffic Management SupportIn a traf
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Table 9-13Performance Evaluation Me
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CHAPTER TENPOST-EVENT ACTIVITIES10O
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Table 10-1Key Post-Event Activities
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ing events, slight changes in circu
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inaccurate, it will become clear th
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ics of interest to all participants
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spectives are noted during the debr
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CHAPTER ELEVENDISCRETE/RECURRING EV
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peak pedestrian and traffic departu
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STEPNO. PAGE1 5-202 7-93 5-214 5-22
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sive express bus service between ar
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POST-EVENTACTIVITIESSince a discret
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market an express bus service for a
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CHAPTER TWELVECONTINUOUS EVENT12OVE
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EVENT OPERATIONSPLANNINGBecause of
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NO.STEPPAGE1 5-202 7-93 5-214 5-225
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Table 12-4Checklist of Implementati
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Some distinguishing considerations
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CHAPTER THIRTEENSTREET USE EVENT13O
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EVENT OPERATIONSPLANNINGSince stree
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STEPNO. PAGE1 5-202 7-93 5-214 5-22
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may not regularly take place in the
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HANDBOOKPAGETable 13-5Checklist of
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• A planned special event permit
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CHAPTER FOURTEENREGIONAL/MULTI-VENU
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several vantage points (e.g., parks
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Table 14-3Event Operations Planning
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Table 14-4 presents a checklist ofi
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• With regard to regional/multi-v
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CHAPTER FIFTEENRURAL EVENT15OVERVIE
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ies by event, as some rural events
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STEPNO. PAGETable 15-3Event Operati
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Table 15-4Checklist of Implementati
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Some distinguishing considerations
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should focus on equipment and techn
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APPENDIX ASAMPLE SPECIAL EVENT PERM
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VIRGINIA BEACH, VA: PERMIT APPLICAT
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A-5
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EVANSTON, IL: SPECIAL EVENT HOLD HA
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MONTGOMERY COUNTY, MD: SPECIAL EVEN
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A-11
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APPENDIX BEVENT-ORIENTED RISK SCENA
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APPENDIX CINTERAGENCY AGREEMENTS FO
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APPENDIX D2003 FAIR SAINT LOUIS EVE
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APPENDIX FPARKING AND PEDESTRIAN AC
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APPENDIX GWISCONSIN DOT ORGANIZATIO
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G-3
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BRISTOL (TN) MOTOR SPEEDWAYSource:
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PALACE OF AUBURN HILLS (MI)PARKING
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TALLADEGA (AL) SUPERSPEEDWAYNote:
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NASCAR DAYTONA 500Source: www.dayto
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MICHIGAN INTERNATIONAL SPEEDWAYSour
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MARTINSVILLE (VA) SPEEDWAYSource: w
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APPENDIX KEXAMPLE TRAFFIC CONTROL P
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FREEWAY SIGNING PLANNASCAR BRICKYAR
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EQUIPMENT LOCATION PLANSYDNEY, AUST
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Source: www.ci.daytona-beach.fl.us/
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SEATTLE CENTERSEATTLE, WASource: ww
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RICHMOND INTERNATIONAL RACEWAYRICHM
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PNC PARKPITTSBURGH, PASource: pirat
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M-2
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FORD FIELDDETROIT, MIM-4
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APPENDIX NSAMPLE IMPLEMENTATION PLA
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N-3
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N-5
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