CalWORKs Policy - Department of Public Social Services

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When is a temporarily excused/exempt individual expected to cooperate with SFIS requirements? Persons temporarily excused/exempt from the SFIS requirements must be imaged by the next redetermination appointment or whenever he/she is in the office to take care of other business. An appointment cannot be given to an individual for the sole purpose of imaging. EXAMPLE At intake, the caretaker relative of an aided child was temporarily exempt from fingerprint imaging as a result of damage to both hands. The caretaker relative must be fingerprint imaged at the next redetermination appointment or whenever he/she is in the office to take care of other business. How are adults, including 18-year-olds, who are required to be fingerprint/photo imaged informed that they must be imaged at the next redetermination appointment? Individuals required to be fingerprint/photo imaged at the next redetermination appointment are informed of this via the redetermination coversheet that is sent to participants prior to their redetermination appointment. The coversheet informs participants of the date and time that they are scheduled to come in for their redetermination appointment. Will the SFIS Operator request that all adults, including 18-year-olds, provide identification prior to being imaged? Yes, the SFIS Operator will ask the applicant/participant to provide identification and compare it with the information on the screen and/or the PA 59, Fingerprint and Photo Imaging Referral. If the applicant/participant does not have identification, the SFIS Operator will contact the case-carrying worker and request that he/she identify the applicant/participant. If anyone required to be imaged, adult or 18-year-old, refuses to be fingerprint/photo imaged, is the entire AU disqualified? Yes, refusal to be fingerprint/photo imaged for any reason results in the entire AU being denied or discontinued for failure to cooperate. EXAMPLE At intake, the caretaker relative of a child was determined
to be temporarily exempt from fingerprint imaging due to damage to both hands. Prior to her redetermination, the caretaker relative was informed that she needed to be imaged at redetermination and that failure/refusal to do so would result in her cash aid benefits being stopped for the entire AU. At redetermination, the caretaker relative refused to be fingerprint/photo imaged. As a result, the entire AU is discontinued for refusing to cooperate with SFIS requirements. CW 40-105.4 - Immunization - Notification How is an applicant/participant informed about the immunization requirements? The EW must inform the applicant/participant at intake or at redetermination about the immunization requirements (via the (out of drawer) Immunization (Shots) Requirements for CalWORKs Cash Aid Eligibility). The notice provides information about the obligation to obtain immunizations for all children in the AU (including MFG) under the age of 6. When is the immunization verification required? The applicant/participant is required to show proof of all required immunization or shot records for the child(ren) under the age of 6 (child has not yet reached his/her 6th birthday) and not in school (Kindergarten) at: • Intake; or • When adding a child under the age of 6 to the AU (including MFG); and • At redetermination or until the child(ren) completes all age-appropriate immunization or the child reaches the age of 6. NOTE: For incoming ICT cases, if the first county has determined that the verification of ageappropriate immunizations is adequate, the participant is not required to resubmit duplicate verification in the second county. Verification of immunization should be the yellow shot/immunization record booklet, if it is not provided, the following documents are acceptable: • Printout from a health plan; or • Statement from a physician or clinic; or • Immunization booklets from other counties, states/countries.
Page 1 and 2: USER INFORMATION You can look up Ca
Page 3 and 4: CW 42-100 Age CW 42-101 - Age Requi
Page 5 and 6: CW 44-200 AU Composition and Need C
Page 7 and 8: CW 81-200 Diversion Services CW 81-
Page 9 and 10: CW 40-100 RECEPTION AND APPLICATION
Page 11 and 12: need to complete the form. The pote
Page 13 and 14: The PA 4033, National Voter Registr
Page 15 and 16: NOTE: When difficulties develop in
Page 17: • Each applicant or aided adult;
Page 21 and 22: • Within 30 days of determining e
Page 23 and 24: • Illness of a parent/caretaker r
Page 25 and 26: PART B, is used by the school to ve
Page 27 and 28: • The PA 1725, School Attendance/
Page 29 and 30: Update the Prior Current Aid screen
Page 31 and 32: For time on aid requests from other
Page 33 and 34: “High Risk” EW. The participant
Page 35 and 36: second home call is scheduled by ap
Page 37 and 38: CW 40-107.8 - WIC Referrals When is
Page 39 and 40: • If no, continue with current in
Page 41 and 42: If the participant requests TMTT an
Page 43 and 44: Will the 50 percent unemployment ra
Page 45 and 46: CW 40-119.3 - Adding a Person to th
Page 47 and 48: • If an AU requests restoration o
Page 49 and 50: appointment. The next day, the Elig
Page 51 and 52: • The documentation is missing fr
Page 53 and 54: Can an IN payment be issued if the
Page 55 and 56: What is “apparent” eligibility?
Page 57 and 58: An applicant family is eligible for
Page 59 and 60: If any one of the above is not avai
Page 61 and 62: • Full cooperation from the appli
Page 63 and 64: If the PA 2322 is returned as undel
Page 65 and 66: • A mail back due date for the re
Page 67 and 68: In addition, for telephone redeterm
Page 69 and 70:
• Review LEADER claims. Identify
Page 71 and 72:
• Complete the Master Case Review
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How is an applicant/participant not
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For example: CalWORKs case is termi
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• Verification of the AU’s MAP
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What action is taken when the distr
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payment require an appropriate NOA
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NOTE: As interim, a PA 853 (out of
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How is the four-week period calcula
Page 87 and 88:
When the unemployed PE becomes empl
Page 89 and 90:
CW 41-440.2 Unemployment [Deprivati
Page 91 and 92:
CW 41-450 - Absence What is the def
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What evidence documents continued a
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services at school in accordance wi
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See CW 40-105.5 School Attendance R
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When the teen requests his/her own
Page 101 and 102:
documents in the teen’s case. 2.
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participant must present evidence f
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erroneous. If the original PA 230 i
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the ES. o Files the first copy of t
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CW 42-111.1 - Evidence/ Documents W
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See CW 42-433 Child Born Outside of
Page 113 and 114:
etc.). Real property is not cash, b
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Some payments are considered proper
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more information. If the applicant/
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If the property (other than a home/
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the applicant/participant decides n
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inaccessible to the AU if all of th
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What household items are excluded f
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application, the personal property:
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the property/resource limit. Also,
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have ownership interest in or a lie
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Property held by the AU +1,400 $2,8
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• Step-parent(s); and • Caretak
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• A victim of domestic abuse. •
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*The MAP amount is subject to chang
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• Grant amounts of $10 or less.
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CW 42-400 RESIDENCE CW 42-400 - Res
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Can aid be continued if the partici
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CW 42-417 - Recipients from Other S
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How is a Noncitizen’s eligibility
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• LEADER will fail the individual
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I-181-A I-181-B No Yes - PRS grante
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What is an alien registration numbe
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In addition to comparing the SAVE d
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Document Valid-appearing I-551, I-1
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• In the case of an adopted child
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Can a foreign passport be used to v
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What is the I-94? The I-94 is issue
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The I-551 and I-151 contain “clas
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How are non-citizens referred to th
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Who is eligible to VAWA? Applicant/
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Same I-797C I-797/ I-797C Same Indi
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I-551 Z13 may indicate battery, nee
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What are the family relationship re
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• On the right side of the screen
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Can confidential information about
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Who are Amerasians? Amerasians are
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Specialized Supportive Services Wor
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What are the “New Exemption/Good
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What action is taken when the GAIN
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EXAMPLE An exemption for caring for
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Is a GAIN sanction a mandatory coun
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Updating the sanction “end date
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Can the County and the Tribal TANF
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CW 42-762 - Introduction to the Cal
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Teens ages 18 & 19 For 18 and 19 ye
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Failure of the parent or stepparent
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See CW 89-200 Minor Parent for more
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needy/indigent when the sponsored n
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See CW 42.433 Eligible Alien Status
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CW 44-101 - Definition CW 44-100 IN
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CW 44-101 (m) - Income Reporting Th
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How is the income received from the
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A child/spousal payment is received
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If an applicant/participant receive
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NOTE: In 1994, Congress transferred
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See Income - Earned for LEADER proc
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occupant’s rent payment to the la
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$400 DBI -225 DBI disregard $175 Re
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See CW 43-100 Responsible Relatives
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The house payment (including the ta
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CW 44-115.3 - In-Kind Values What a
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CW 44-133.3 - Income From Other Pro
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A step-parent who is the spouse of
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Monthly Income Computation $700 Jul
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o The net non-exempt income of time
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If adding the father does not resul
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The value of in-kind income for the
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CW 44-207.3 - Lump Sum How is lump
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Laundry Telephone The participant n
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The PA 371 (out of drawer), Non-Rec
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House Repairs Interim Shelter Movin
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See Homeless - CalWORKs for LEADER
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1815, Important Notice Regarding a
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Is a family required to have a noti
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out in the amount of $350. The rema
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If apparent CalWORKs eligibility ca
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How many days of temporary shelter
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Name and phone number of landlord,
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again. The parent requests HA for t
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Uninhabitability of the residence -
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If the AU receives HA but the famil
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In addition to the security deposit
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Family locates permanent housing fo
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Does a family need to have an evict
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Is the Rent Arrearages Payment a On
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NOTE: For drug felons only: in a tw
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What should the EW do when the tota
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Who is eligible to receive funds un
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EXAMPLE An AU applies for MA under
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3. PA 956, Housing/Utility Verifica
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and MA program applications, includ
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Who is not eligible to receive fund
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EXAMPLES Example 1 After receiving
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How are the THAP+14 benefits issued
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SSI/SSP parent(s), or non-needy pay
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Permanent HA is issued for the move
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Do the 4-Month RA payments count as
Page 307 and 308:
Can a pregnant applicant with no el
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When the participant does not repor
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PA 1675 (out of drawer), Direct Dep
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Instruct the participant to complet
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ETA is a special kind of bank accou
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A PA 853 (out of drawer), Affidavit
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If the Direct Rent payment only pay
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The Eligibility Worker must offer D
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Good cause is entered in the Direct
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What are the duties of the Direct R
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PA 6029, Direct Rent - Landlord Ver
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When the appointment is scheduled,
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Is the DR EW required to verify lan
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o PA 6029 Information reported in S
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Adds the landlord as a vendor to LE
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Are protective payee payments requi
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ESD will notify Central Print to pu
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The EW must inform the sanctioned i
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4. Determine if the AU meets any ex
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The following examples will illustr
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Is the MFG rule applied when a fami
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CW 2102 (LDR generated), The Maximu
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If a pregnancy occurs due to the fa
Page 353 and 354:
When is the waiver of the MFG rule
Page 355 and 356:
What form is used to inform the par
Page 357 and 358:
If the inconsistency is not related
Page 359 and 360:
What is the processing timeframe fo
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When a Tribal TANF program requests
Page 363 and 364:
Which Region receives the higher MB
Page 365 and 366:
How is the monthly grant amount cal
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The father is added to the existing
Page 369 and 370:
At the request of the individual AU
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What are the county-initiated mid-q
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What is the beginning date of aid (
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What is the beginning date of aid (
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See Individual-Remove From Assistan
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CW 44-317.6 - Foster Care/Kin-GAP W
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Unreported Mandatory Included Perso
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CW 44-340.1 - Underpayment- Definit
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When an underpayment is discovered,
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CW 44-350.2 - Overpayment Types Wha
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On what is the “good faith” det
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will probably be mailed to the dist
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efugees. Children do not need to be
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enefits, adult victims do not need
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members need to have a certain immi
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The Aid Payment is the Maximum Aid
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• I-688B section 274A.12(a)(3)
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Removal (INA Section 243(h), 241(b)
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U.S. citizen children born of a ref
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• Use the PA 203-4, Voluntary Res
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and Food Stamps? RCA families/indiv
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month time clock for cash aid. They
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eligible to RCA if they are full-ti
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applicants/participants required to
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• The EW is to complete the RS 3
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Eligibility Worker should ask for v
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Are Match Grant funds counted again
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CW 69-211 - Aid Payments Are Refuge
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assistance ceases for the RCA progr
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Where appropriate, “child” shal
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Minor Parent Optional Person Otherw
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determines to be necessary for a re
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CW 80-310 FORMS CW 2.1, Notice of A
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(CalWORKs) Program CW 2103, Reminde
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CW 81-215.1 - Definition CW 81-200
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Who does not qualify for diversion?
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of how much is paid for those servi
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• Apply an overpayment if the app
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CW 81-215.6 - Child Support Income
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Duties of CSSD Child Support Office
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See Sanction/Penalties/POI for LEAD
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insurance benefits, military allotm
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How is an applicant/participant ref
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tabs are updated with the absent pa
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• For DPSS districts 03, 04, 20,
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Declaration of Paternity, the EW mu
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• Provide the applicant/participa
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If the CW 371 cannot be located and
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as a child on his/her case, parent
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CSSD only makes a determination of
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• Provide documentation within 20
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What services are available when th
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CW 82-610 - Potentially Available I
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What is the referral process for a
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Or • Mail or fax - a paper applic
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Employment Development Department (
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(handicapped, mentally challenged,
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• If the case has been transferre
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CW 82-800 ASSISTANCE UNIT (AU) CW 8
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What are examples of persons who do
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EXAMPLE The applicant states that s
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The exact relationship of the child
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See CW 82-500 Child Support Enforce
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CW 82-808.2 - Determining the Caret
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EXAMPLE The eligible child lives wi
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Example 3 In a non-leap year an ind
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eing involved in major and minor de
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Can a parent who is in a rehabilita
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Is a parent, who is an excluded Ass
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How is the EW notified when there i
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• Update Case Comments and the FR
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CW 82-820.2 - Assistance Unit (AU)
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EXAMPLE AU consists of mom and her
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• A person who is fleeing to avoi
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CW 89-100 EXEMPT/NON-EXEMPT MAP AND
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CW 89-130(4) - No Expense Incurred
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occur or was less than expected. o
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CW 89-130(n) - Shortening the Perio
Page 525 and 526:
EXAMPLE The QR Payment Quarter is O
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When a minor parent exemption occur
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NOTE: If verification provided appe
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3. Check the “Risk Assessment for
Page 533 and 534:
payee. Both the adult and the minor
Page 535 and 536:
Example 2 A minor parent is receivi
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CalWORKs Policy - Department of Public Social Services

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