CalWORKs Policy - Department of Public Social Services

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edetermination month. The permanent disability must be verified yearly during the redetermination appointment. The same process is applied to participants caring for permanently ill household members. See CW 41-400 Deprivation for more information Is verification or documentation required to be exempted? Yes. To qualify for an exemption, the participant must provide proof before he/she can be exempt from participating in GAIN. In addition, if the participant provides information and/or verification to the intake or approved Eligibility Worker (EW), and the information is entered on LEADER, LEADER will notify GAIN (via GEARS) of the Exemption status. See Disability Determination for LEADER procedures How is a GAIN exemption determined and processed? The LEADER system determines most GAIN exemptions. Exemptions are identified by information in the CalWORKs case record (i.e., youth under 16, age 60 or older, etc), and determined by LEADER based on the information entered by the EW. How are exemptions, not identified by LEADER, processed? GAIN staff is responsible for processing exemptions that are not determined by LEADER. Once the GAIN Services Worker determines a participant is exempt from GAIN participation, this information is updated to GEARS and transmitted to LEADER via GEARS. Additionally, a GN 6001-6, Notice of Change Affecting CalWORKs, is generated by GEARS to notify Eligibility staff of the exemption. These notices are printed daily by the GAIN Services Coordinator.
What action is taken when the GAIN Services Coordinator (GSC) receives a GN 6001-6 from GAIN via GEARS? Upon receipt of the GN 6001-6 from GEARS, the GSC must: • Check LEADER to ensure the system has been updated with the information transmitted via GEARS. • If LEADER has been updated, forward the GN 6001-6 to the EW via the Eligibility Supervisor (ES) for filing in the case record. • If LEADER has not been updated, forward the GN 6001-6 to the EW via the ES with instruction to review the case and update/authorize LEADER within 10 working days. • Set-up a 10 day control and review LEADER to ensure compliance by the EW. • Notify the Deputy District Director (DDD), if the information has not been updated by the due date. What action is taken when the Eligibility Worker (EW) receives a GN 6001-6 from the GAIN Services Coordinator (GSC)? Upon receipt of the GN 6001-6, the EW must: • Review the case and determine what action is required to update LEADER with the exemption. • Contact the GSC for assistance, as needed. • Request any additional information from the GSW or the participant, if appropriate. • Enter the information on LEADER and ensure that it is updated and authorized.
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USER INFORMATION You can look up Ca
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CW 42-100 Age CW 42-101 - Age Requi
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CW 44-200 AU Composition and Need C
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CW 81-200 Diversion Services CW 81-
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CW 40-100 RECEPTION AND APPLICATION
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need to complete the form. The pote
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The PA 4033, National Voter Registr
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NOTE: When difficulties develop in
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• Each applicant or aided adult;
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to be temporarily exempt from finge
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• Within 30 days of determining e
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• Illness of a parent/caretaker r
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PART B, is used by the school to ve
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• The PA 1725, School Attendance/
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Update the Prior Current Aid screen
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For time on aid requests from other
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“High Risk” EW. The participant
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second home call is scheduled by ap
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CW 40-107.8 - WIC Referrals When is
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• If no, continue with current in
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If the participant requests TMTT an
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Will the 50 percent unemployment ra
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CW 40-119.3 - Adding a Person to th
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• If an AU requests restoration o
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appointment. The next day, the Elig
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• The documentation is missing fr
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Can an IN payment be issued if the
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What is “apparent” eligibility?
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An applicant family is eligible for
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If any one of the above is not avai
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• Full cooperation from the appli
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If the PA 2322 is returned as undel
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• A mail back due date for the re
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In addition, for telephone redeterm
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• Review LEADER claims. Identify
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• Complete the Master Case Review
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How is an applicant/participant not
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For example: CalWORKs case is termi
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• Verification of the AU’s MAP
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What action is taken when the distr
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payment require an appropriate NOA
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NOTE: As interim, a PA 853 (out of
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How is the four-week period calcula
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When the unemployed PE becomes empl
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CW 41-440.2 Unemployment [Deprivati
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CW 41-450 - Absence What is the def
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What evidence documents continued a
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services at school in accordance wi
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See CW 40-105.5 School Attendance R
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When the teen requests his/her own
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documents in the teen’s case. 2.
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participant must present evidence f
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erroneous. If the original PA 230 i
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the ES. o Files the first copy of t
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CW 42-111.1 - Evidence/ Documents W
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See CW 42-433 Child Born Outside of
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etc.). Real property is not cash, b
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Some payments are considered proper
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more information. If the applicant/
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If the property (other than a home/
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the applicant/participant decides n
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inaccessible to the AU if all of th
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What household items are excluded f
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application, the personal property:
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the property/resource limit. Also,
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have ownership interest in or a lie
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Property held by the AU +1,400 $2,8
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• Step-parent(s); and • Caretak
Page 137 and 138: • A victim of domestic abuse. •
Page 139 and 140: *The MAP amount is subject to chang
Page 141 and 142: • Grant amounts of $10 or less.
Page 143 and 144: CW 42-400 RESIDENCE CW 42-400 - Res
Page 145 and 146: Can aid be continued if the partici
Page 147 and 148: CW 42-417 - Recipients from Other S
Page 149 and 150: How is a Noncitizen’s eligibility
Page 151 and 152: • LEADER will fail the individual
Page 153 and 154: I-181-A I-181-B No Yes - PRS grante
Page 155 and 156: What is an alien registration numbe
Page 157 and 158: In addition to comparing the SAVE d
Page 159 and 160: Document Valid-appearing I-551, I-1
Page 161 and 162: • In the case of an adopted child
Page 163 and 164: Can a foreign passport be used to v
Page 165 and 166: What is the I-94? The I-94 is issue
Page 167 and 168: The I-551 and I-151 contain “clas
Page 169 and 170: How are non-citizens referred to th
Page 171 and 172: Who is eligible to VAWA? Applicant/
Page 173 and 174: Same I-797C I-797/ I-797C Same Indi
Page 175 and 176: I-551 Z13 may indicate battery, nee
Page 177 and 178: What are the family relationship re
Page 179 and 180: • On the right side of the screen
Page 181 and 182: Can confidential information about
Page 183 and 184: Who are Amerasians? Amerasians are
Page 185 and 186: Specialized Supportive Services Wor
Page 187: What are the “New Exemption/Good
Page 191 and 192: EXAMPLE An exemption for caring for
Page 193 and 194: Is a GAIN sanction a mandatory coun
Page 195 and 196: Updating the sanction “end date
Page 197 and 198: Can the County and the Tribal TANF
Page 199 and 200: CW 42-762 - Introduction to the Cal
Page 201 and 202: Teens ages 18 & 19 For 18 and 19 ye
Page 203 and 204: Failure of the parent or stepparent
Page 205 and 206: See CW 89-200 Minor Parent for more
Page 207 and 208: needy/indigent when the sponsored n
Page 209 and 210: See CW 42.433 Eligible Alien Status
Page 211 and 212: CW 44-101 - Definition CW 44-100 IN
Page 213 and 214: CW 44-101 (m) - Income Reporting Th
Page 215 and 216: How is the income received from the
Page 217 and 218: A child/spousal payment is received
Page 219 and 220: If an applicant/participant receive
Page 221 and 222: NOTE: In 1994, Congress transferred
Page 223 and 224: See Income - Earned for LEADER proc
Page 225 and 226: occupant’s rent payment to the la
Page 227 and 228: $400 DBI -225 DBI disregard $175 Re
Page 229 and 230: See CW 43-100 Responsible Relatives
Page 231 and 232: The house payment (including the ta
Page 233 and 234: CW 44-115.3 - In-Kind Values What a
Page 235 and 236: CW 44-133.3 - Income From Other Pro
Page 237 and 238: A step-parent who is the spouse of
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Monthly Income Computation $700 Jul
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o The net non-exempt income of time
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If adding the father does not resul
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The value of in-kind income for the
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CW 44-207.3 - Lump Sum How is lump
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Laundry Telephone The participant n
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The PA 371 (out of drawer), Non-Rec
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House Repairs Interim Shelter Movin
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See Homeless - CalWORKs for LEADER
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1815, Important Notice Regarding a
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Is a family required to have a noti
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out in the amount of $350. The rema
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If apparent CalWORKs eligibility ca
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How many days of temporary shelter
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Name and phone number of landlord,
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again. The parent requests HA for t
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Uninhabitability of the residence -
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If the AU receives HA but the famil
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In addition to the security deposit
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Family locates permanent housing fo
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Does a family need to have an evict
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Is the Rent Arrearages Payment a On
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NOTE: For drug felons only: in a tw
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What should the EW do when the tota
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Who is eligible to receive funds un
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EXAMPLE An AU applies for MA under
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3. PA 956, Housing/Utility Verifica
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and MA program applications, includ
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Who is not eligible to receive fund
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EXAMPLES Example 1 After receiving
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How are the THAP+14 benefits issued
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SSI/SSP parent(s), or non-needy pay
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Permanent HA is issued for the move
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Do the 4-Month RA payments count as
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Can a pregnant applicant with no el
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When the participant does not repor
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PA 1675 (out of drawer), Direct Dep
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Instruct the participant to complet
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ETA is a special kind of bank accou
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A PA 853 (out of drawer), Affidavit
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If the Direct Rent payment only pay
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The Eligibility Worker must offer D
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Good cause is entered in the Direct
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What are the duties of the Direct R
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PA 6029, Direct Rent - Landlord Ver
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When the appointment is scheduled,
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Is the DR EW required to verify lan
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o PA 6029 Information reported in S
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Adds the landlord as a vendor to LE
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Are protective payee payments requi
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ESD will notify Central Print to pu
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The EW must inform the sanctioned i
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4. Determine if the AU meets any ex
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The following examples will illustr
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Is the MFG rule applied when a fami
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CW 2102 (LDR generated), The Maximu
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If a pregnancy occurs due to the fa
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When is the waiver of the MFG rule
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What form is used to inform the par
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If the inconsistency is not related
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What is the processing timeframe fo
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When a Tribal TANF program requests
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Which Region receives the higher MB
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How is the monthly grant amount cal
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The father is added to the existing
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At the request of the individual AU
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What are the county-initiated mid-q
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What is the beginning date of aid (
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What is the beginning date of aid (
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See Individual-Remove From Assistan
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CW 44-317.6 - Foster Care/Kin-GAP W
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Unreported Mandatory Included Perso
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CW 44-340.1 - Underpayment- Definit
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When an underpayment is discovered,
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CW 44-350.2 - Overpayment Types Wha
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On what is the “good faith” det
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will probably be mailed to the dist
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efugees. Children do not need to be
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enefits, adult victims do not need
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members need to have a certain immi
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The Aid Payment is the Maximum Aid
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• I-688B section 274A.12(a)(3)
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Removal (INA Section 243(h), 241(b)
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U.S. citizen children born of a ref
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• Use the PA 203-4, Voluntary Res
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and Food Stamps? RCA families/indiv
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month time clock for cash aid. They
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eligible to RCA if they are full-ti
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applicants/participants required to
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• The EW is to complete the RS 3
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Eligibility Worker should ask for v
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Are Match Grant funds counted again
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CW 69-211 - Aid Payments Are Refuge
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assistance ceases for the RCA progr
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Where appropriate, “child” shal
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Minor Parent Optional Person Otherw
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determines to be necessary for a re
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CW 80-310 FORMS CW 2.1, Notice of A
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(CalWORKs) Program CW 2103, Reminde
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CW 81-215.1 - Definition CW 81-200
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Who does not qualify for diversion?
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of how much is paid for those servi
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• Apply an overpayment if the app
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CW 81-215.6 - Child Support Income
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Duties of CSSD Child Support Office
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See Sanction/Penalties/POI for LEAD
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insurance benefits, military allotm
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How is an applicant/participant ref
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tabs are updated with the absent pa
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• For DPSS districts 03, 04, 20,
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Declaration of Paternity, the EW mu
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• Provide the applicant/participa
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If the CW 371 cannot be located and
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as a child on his/her case, parent
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CSSD only makes a determination of
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• Provide documentation within 20
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What services are available when th
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CW 82-610 - Potentially Available I
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What is the referral process for a
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Or • Mail or fax - a paper applic
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Employment Development Department (
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(handicapped, mentally challenged,
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• If the case has been transferre
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CW 82-800 ASSISTANCE UNIT (AU) CW 8
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What are examples of persons who do
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EXAMPLE The applicant states that s
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The exact relationship of the child
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See CW 82-500 Child Support Enforce
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CW 82-808.2 - Determining the Caret
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EXAMPLE The eligible child lives wi
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Example 3 In a non-leap year an ind
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eing involved in major and minor de
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Can a parent who is in a rehabilita
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Is a parent, who is an excluded Ass
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How is the EW notified when there i
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• Update Case Comments and the FR
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CW 82-820.2 - Assistance Unit (AU)
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EXAMPLE AU consists of mom and her
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• A person who is fleeing to avoi
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CW 89-100 EXEMPT/NON-EXEMPT MAP AND
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CW 89-130(4) - No Expense Incurred
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occur or was less than expected. o
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CW 89-130(n) - Shortening the Perio
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EXAMPLE The QR Payment Quarter is O
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When a minor parent exemption occur
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NOTE: If verification provided appe
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3. Check the “Risk Assessment for
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payee. Both the adult and the minor
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Example 2 A minor parent is receivi
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CalWORKs Policy - Department of Public Social Services

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