CalWORKs Policy - Department of Public Social Services

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What action is taken when the incoming ICT has not been processed timely? The aid payment for the first month following the ICT transfer may not be reduced or stopped without a timely NOA. If eligibility and the correct grant amount have not been determined for the participant who applies after the NOA deadline, aid cannot be delayed. The cash aid must be paid on the first of the month following the ICT month. What action is taken when a participant moves to another County during the transfer period? When a participant moves to a new county during the transfer period, the second county must deny the ICT. The second county must notify (in writing) the first county, to forward the case documentation to the new county. A second ICT reminder notice (Important Reminder) is required because the notice does not contain a section that advises the participant of a denial/non-acceptance of the ICT. In addition, a new CW 215, Notification of Inter-County Transfer, and transfer period will start from the first county to the new county. However, if the new county agrees, the original date of transfer may be used. If the receiving county does not agree to the shorter transfer, a new transfer period must be established. What action is taken when the participant is receiving Aid Paid Pending (APP) and moves to a new county? When a participant is receiving APP and moves to another county, the first county is to initiate the ICT to the second county as is required with any other outgoing case. The second county is required to accept the transfer and assume responsibility for the continued APP payments at the level established by the first county until a change is initiated in the same manner as for any other participant in the second county. The first county must include information about the APP status of the case when submitting back-up material to the second county and promptly notifying the second county when the outcome of the Fair Hearing (FH) is known. What action is taken when changes occur that impact the aid payment? The aid payment is to be continuous and uninterrupted, without new eligibility determination being made by the second county. However, any new circumstances discovered by the second county affecting the aid
payment require an appropriate NOA to be sent by the second county to the participant. If the participant appeals this new action, the county may pay the new amount of APP for which the participant qualifies. What action is taken when retroactive aid must be paid? The second county is responsible for paying aid only subsequent to expiration of the transfer period. Therefore, if a participant’s aid has been transferred to the second county and an order for retroactive aid results from the Fair Hearing (FH) for a period of time prior to or during the transfer period, the first county is fiscally responsible to make the ordered payments. Upon receipt of notification from the second county, the first county must issue supplement payments for the retroactive aid and notifies the second county when the payment has been made. See Auxiliary Issuance – Review/Authorize/Remove Benefit for LEADER procedures. What action is taken when a Medically Needy participant moves to another county and requests assistance from CalWORKs? If during an ICT, the case status is changed from medically needy to CalWORKs, the new county is responsible for taking/processing a new application and determining eligibility (follow regular beginning date of aid rules). How is a dispute between counties resolved? Inter-county disputes that arise because the other county refuses to accept a valid ICT or difficult/exceptional problems are to be resolved by District Administration. If the problem cannot be resolved, the district administrator should contact the Central Help Line/Customer Relations Section for the name of the ICT Coordinator in L.A. County and for the name and phone number of the coordinator in the second county. A letter, signed by the director of the CWD, shall be sent in triplicate to DSS. The county shall also send copies of documents, correspondence, etc., which are pertinent to a determination of county responsibility and a summary of its contention in the dispute. The decision of DSS shall be final. DSS will make any claim adjustments, which are indicated, based on a determination of county responsibility. 02/17/11
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USER INFORMATION You can look up Ca
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CW 42-100 Age CW 42-101 - Age Requi
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CW 44-200 AU Composition and Need C
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CW 81-200 Diversion Services CW 81-
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CW 40-100 RECEPTION AND APPLICATION
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need to complete the form. The pote
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The PA 4033, National Voter Registr
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NOTE: When difficulties develop in
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• Each applicant or aided adult;
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to be temporarily exempt from finge
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• Within 30 days of determining e
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• Illness of a parent/caretaker r
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PART B, is used by the school to ve
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• The PA 1725, School Attendance/
Page 29 and 30: Update the Prior Current Aid screen
Page 31 and 32: For time on aid requests from other
Page 33 and 34: “High Risk” EW. The participant
Page 35 and 36: second home call is scheduled by ap
Page 37 and 38: CW 40-107.8 - WIC Referrals When is
Page 39 and 40: • If no, continue with current in
Page 41 and 42: If the participant requests TMTT an
Page 43 and 44: Will the 50 percent unemployment ra
Page 45 and 46: CW 40-119.3 - Adding a Person to th
Page 47 and 48: • If an AU requests restoration o
Page 49 and 50: appointment. The next day, the Elig
Page 51 and 52: • The documentation is missing fr
Page 53 and 54: Can an IN payment be issued if the
Page 55 and 56: What is “apparent” eligibility?
Page 57 and 58: An applicant family is eligible for
Page 59 and 60: If any one of the above is not avai
Page 61 and 62: • Full cooperation from the appli
Page 63 and 64: If the PA 2322 is returned as undel
Page 65 and 66: • A mail back due date for the re
Page 67 and 68: In addition, for telephone redeterm
Page 69 and 70: • Review LEADER claims. Identify
Page 71 and 72: • Complete the Master Case Review
Page 73 and 74: How is an applicant/participant not
Page 75 and 76: For example: CalWORKs case is termi
Page 77 and 78: • Verification of the AU’s MAP
Page 79: What action is taken when the distr
Page 83 and 84: NOTE: As interim, a PA 853 (out of
Page 85 and 86: How is the four-week period calcula
Page 87 and 88: When the unemployed PE becomes empl
Page 89 and 90: CW 41-440.2 Unemployment [Deprivati
Page 91 and 92: CW 41-450 - Absence What is the def
Page 93 and 94: What evidence documents continued a
Page 95 and 96: services at school in accordance wi
Page 97 and 98: See CW 40-105.5 School Attendance R
Page 99 and 100: When the teen requests his/her own
Page 101 and 102: documents in the teen’s case. 2.
Page 103 and 104: participant must present evidence f
Page 105 and 106: erroneous. If the original PA 230 i
Page 107 and 108: the ES. o Files the first copy of t
Page 109 and 110: CW 42-111.1 - Evidence/ Documents W
Page 111 and 112: See CW 42-433 Child Born Outside of
Page 113 and 114: etc.). Real property is not cash, b
Page 115 and 116: Some payments are considered proper
Page 117 and 118: more information. If the applicant/
Page 119 and 120: If the property (other than a home/
Page 121 and 122: the applicant/participant decides n
Page 123 and 124: inaccessible to the AU if all of th
Page 125 and 126: What household items are excluded f
Page 127 and 128: application, the personal property:
Page 129 and 130: the property/resource limit. Also,
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have ownership interest in or a lie
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Property held by the AU +1,400 $2,8
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• Step-parent(s); and • Caretak
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• A victim of domestic abuse. •
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*The MAP amount is subject to chang
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• Grant amounts of $10 or less.
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CW 42-400 RESIDENCE CW 42-400 - Res
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Can aid be continued if the partici
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CW 42-417 - Recipients from Other S
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How is a Noncitizen’s eligibility
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• LEADER will fail the individual
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I-181-A I-181-B No Yes - PRS grante
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What is an alien registration numbe
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In addition to comparing the SAVE d
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Document Valid-appearing I-551, I-1
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• In the case of an adopted child
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Can a foreign passport be used to v
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What is the I-94? The I-94 is issue
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The I-551 and I-151 contain “clas
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How are non-citizens referred to th
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Who is eligible to VAWA? Applicant/
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Same I-797C I-797/ I-797C Same Indi
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I-551 Z13 may indicate battery, nee
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What are the family relationship re
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• On the right side of the screen
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Can confidential information about
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Who are Amerasians? Amerasians are
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Specialized Supportive Services Wor
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What are the “New Exemption/Good
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What action is taken when the GAIN
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EXAMPLE An exemption for caring for
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Is a GAIN sanction a mandatory coun
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Updating the sanction “end date
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Can the County and the Tribal TANF
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CW 42-762 - Introduction to the Cal
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Teens ages 18 & 19 For 18 and 19 ye
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Failure of the parent or stepparent
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See CW 89-200 Minor Parent for more
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needy/indigent when the sponsored n
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See CW 42.433 Eligible Alien Status
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CW 44-101 - Definition CW 44-100 IN
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CW 44-101 (m) - Income Reporting Th
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How is the income received from the
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A child/spousal payment is received
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If an applicant/participant receive
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NOTE: In 1994, Congress transferred
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See Income - Earned for LEADER proc
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occupant’s rent payment to the la
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$400 DBI -225 DBI disregard $175 Re
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See CW 43-100 Responsible Relatives
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The house payment (including the ta
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CW 44-115.3 - In-Kind Values What a
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CW 44-133.3 - Income From Other Pro
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A step-parent who is the spouse of
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Monthly Income Computation $700 Jul
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o The net non-exempt income of time
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If adding the father does not resul
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The value of in-kind income for the
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CW 44-207.3 - Lump Sum How is lump
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Laundry Telephone The participant n
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The PA 371 (out of drawer), Non-Rec
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House Repairs Interim Shelter Movin
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See Homeless - CalWORKs for LEADER
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1815, Important Notice Regarding a
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Is a family required to have a noti
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out in the amount of $350. The rema
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If apparent CalWORKs eligibility ca
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How many days of temporary shelter
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Name and phone number of landlord,
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again. The parent requests HA for t
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Uninhabitability of the residence -
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If the AU receives HA but the famil
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In addition to the security deposit
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Family locates permanent housing fo
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Does a family need to have an evict
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Is the Rent Arrearages Payment a On
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NOTE: For drug felons only: in a tw
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What should the EW do when the tota
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Who is eligible to receive funds un
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EXAMPLE An AU applies for MA under
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3. PA 956, Housing/Utility Verifica
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and MA program applications, includ
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Who is not eligible to receive fund
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EXAMPLES Example 1 After receiving
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How are the THAP+14 benefits issued
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SSI/SSP parent(s), or non-needy pay
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Permanent HA is issued for the move
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Do the 4-Month RA payments count as
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Can a pregnant applicant with no el
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When the participant does not repor
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PA 1675 (out of drawer), Direct Dep
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Instruct the participant to complet
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ETA is a special kind of bank accou
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A PA 853 (out of drawer), Affidavit
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If the Direct Rent payment only pay
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The Eligibility Worker must offer D
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Good cause is entered in the Direct
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What are the duties of the Direct R
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PA 6029, Direct Rent - Landlord Ver
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When the appointment is scheduled,
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Is the DR EW required to verify lan
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o PA 6029 Information reported in S
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Adds the landlord as a vendor to LE
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Are protective payee payments requi
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ESD will notify Central Print to pu
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The EW must inform the sanctioned i
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4. Determine if the AU meets any ex
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The following examples will illustr
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Is the MFG rule applied when a fami
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CW 2102 (LDR generated), The Maximu
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If a pregnancy occurs due to the fa
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When is the waiver of the MFG rule
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What form is used to inform the par
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If the inconsistency is not related
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What is the processing timeframe fo
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When a Tribal TANF program requests
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Which Region receives the higher MB
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How is the monthly grant amount cal
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The father is added to the existing
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At the request of the individual AU
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What are the county-initiated mid-q
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What is the beginning date of aid (
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What is the beginning date of aid (
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See Individual-Remove From Assistan
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CW 44-317.6 - Foster Care/Kin-GAP W
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Unreported Mandatory Included Perso
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CW 44-340.1 - Underpayment- Definit
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When an underpayment is discovered,
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CW 44-350.2 - Overpayment Types Wha
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On what is the “good faith” det
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will probably be mailed to the dist
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efugees. Children do not need to be
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enefits, adult victims do not need
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members need to have a certain immi
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The Aid Payment is the Maximum Aid
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• I-688B section 274A.12(a)(3)
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Removal (INA Section 243(h), 241(b)
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U.S. citizen children born of a ref
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• Use the PA 203-4, Voluntary Res
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and Food Stamps? RCA families/indiv
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month time clock for cash aid. They
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eligible to RCA if they are full-ti
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applicants/participants required to
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• The EW is to complete the RS 3
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Eligibility Worker should ask for v
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Are Match Grant funds counted again
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CW 69-211 - Aid Payments Are Refuge
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assistance ceases for the RCA progr
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Where appropriate, “child” shal
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Minor Parent Optional Person Otherw
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determines to be necessary for a re
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CW 80-310 FORMS CW 2.1, Notice of A
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(CalWORKs) Program CW 2103, Reminde
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CW 81-215.1 - Definition CW 81-200
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Who does not qualify for diversion?
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of how much is paid for those servi
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• Apply an overpayment if the app
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CW 81-215.6 - Child Support Income
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Duties of CSSD Child Support Office
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See Sanction/Penalties/POI for LEAD
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insurance benefits, military allotm
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How is an applicant/participant ref
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tabs are updated with the absent pa
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• For DPSS districts 03, 04, 20,
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Declaration of Paternity, the EW mu
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• Provide the applicant/participa
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If the CW 371 cannot be located and
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as a child on his/her case, parent
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CSSD only makes a determination of
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• Provide documentation within 20
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What services are available when th
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CW 82-610 - Potentially Available I
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What is the referral process for a
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Or • Mail or fax - a paper applic
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Employment Development Department (
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(handicapped, mentally challenged,
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• If the case has been transferre
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CW 82-800 ASSISTANCE UNIT (AU) CW 8
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What are examples of persons who do
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EXAMPLE The applicant states that s
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The exact relationship of the child
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See CW 82-500 Child Support Enforce
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CW 82-808.2 - Determining the Caret
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EXAMPLE The eligible child lives wi
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Example 3 In a non-leap year an ind
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eing involved in major and minor de
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Can a parent who is in a rehabilita
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Is a parent, who is an excluded Ass
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How is the EW notified when there i
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• Update Case Comments and the FR
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CW 82-820.2 - Assistance Unit (AU)
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EXAMPLE AU consists of mom and her
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• A person who is fleeing to avoi
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CW 89-100 EXEMPT/NON-EXEMPT MAP AND
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CW 89-130(4) - No Expense Incurred
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occur or was less than expected. o
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CW 89-130(n) - Shortening the Perio
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EXAMPLE The QR Payment Quarter is O
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When a minor parent exemption occur
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NOTE: If verification provided appe
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3. Check the “Risk Assessment for
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payee. Both the adult and the minor
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Example 2 A minor parent is receivi
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CalWORKs Policy - Department of Public Social Services

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