CalWORKs Policy - Department of Public Social Services

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CW 41-400 – Deprivation CW 41-400 DEPRIVATION Is deprivation a factor when determining eligibility for CalWORKs? Yes, deprivation of parental support or care is an eligibility factor. LEADER determines if deprivation exists before cash aid is authorized. CW 41-401 –Deprivation Factors What are the deprivation factors? Either parent must be: Deceased; Incapacitated (mental/physical); See Disability Determination for LEADER procedures. Unemployed; or Continually absent from the home. See Absent/Unmarried Parent Screens – Completion for LEADER procedures. See CW 82-500 Child Support Enforcement Program for more information. Does deprivation exist when a parent is on family leave? No, family leave is not a deprivation factor. CW 41-420 -Death/Evidence What documentation is required when deprivation is based on death? The following documents can be used to verify the death of either parent: Death certificate; Award letter (Social Security Administration based on the parent’s death); Newspaper clipping/funeral card or other reliable documentation.
NOTE: As interim, a PA 853 (out of drawer), Affidavit, from a person other than the applicant/participant may be used until receipt of verification (i.e., PA 230 [out of drawer], Request for Verification/Certification of Evidence, etc.). CW 41-430 - Incapacity What conditions must be met before deprivation is based on incapacity? Deprivation is based on incapacity when either parent in the home has a physical or mental illness and all of the following are met: 1. The physical or mental illness substantially reduces or eliminates the parent’s ability to support or care for an otherwise eligible child because of the parent’s incapacity; and NOTE: The parent’s ability to care for the child involves the ability to provide a safe home environment, prepare meals, keep child(ren) properly clothed and provide supervision. 2. The parent’s incapacity is expected to last at least 30 days; and 3. The incapacity is documented by acceptable medical evidence. See Disability Determination for LEADER procedures. What evidence documents the parent’s incapacity? Incapacity is documented by: A finding of eligibility for OASDI, SSI/SSP, worker’s compensation or SDI benefits based on parent’s disability (physical/mental) or blindness. CA/CW 61 (out of drawer), Medical Report.
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USER INFORMATION You can look up Ca
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CW 42-100 Age CW 42-101 - Age Requi
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CW 44-200 AU Composition and Need C
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CW 81-200 Diversion Services CW 81-
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CW 40-100 RECEPTION AND APPLICATION
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need to complete the form. The pote
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The PA 4033, National Voter Registr
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NOTE: When difficulties develop in
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• Each applicant or aided adult;
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to be temporarily exempt from finge
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• Within 30 days of determining e
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• Illness of a parent/caretaker r
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PART B, is used by the school to ve
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• The PA 1725, School Attendance/
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Update the Prior Current Aid screen
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Page 33 and 34: “High Risk” EW. The participant
Page 35 and 36: second home call is scheduled by ap
Page 37 and 38: CW 40-107.8 - WIC Referrals When is
Page 39 and 40: • If no, continue with current in
Page 41 and 42: If the participant requests TMTT an
Page 43 and 44: Will the 50 percent unemployment ra
Page 45 and 46: CW 40-119.3 - Adding a Person to th
Page 47 and 48: • If an AU requests restoration o
Page 49 and 50: appointment. The next day, the Elig
Page 51 and 52: • The documentation is missing fr
Page 53 and 54: Can an IN payment be issued if the
Page 55 and 56: What is “apparent” eligibility?
Page 57 and 58: An applicant family is eligible for
Page 59 and 60: If any one of the above is not avai
Page 61 and 62: • Full cooperation from the appli
Page 63 and 64: If the PA 2322 is returned as undel
Page 65 and 66: • A mail back due date for the re
Page 67 and 68: In addition, for telephone redeterm
Page 69 and 70: • Review LEADER claims. Identify
Page 71 and 72: • Complete the Master Case Review
Page 73 and 74: How is an applicant/participant not
Page 75 and 76: For example: CalWORKs case is termi
Page 77 and 78: • Verification of the AU’s MAP
Page 79 and 80: What action is taken when the distr
Page 81: payment require an appropriate NOA
Page 85 and 86: How is the four-week period calcula
Page 87 and 88: When the unemployed PE becomes empl
Page 89 and 90: CW 41-440.2 Unemployment [Deprivati
Page 91 and 92: CW 41-450 - Absence What is the def
Page 93 and 94: What evidence documents continued a
Page 95 and 96: services at school in accordance wi
Page 97 and 98: See CW 40-105.5 School Attendance R
Page 99 and 100: When the teen requests his/her own
Page 101 and 102: documents in the teen’s case. 2.
Page 103 and 104: participant must present evidence f
Page 105 and 106: erroneous. If the original PA 230 i
Page 107 and 108: the ES. o Files the first copy of t
Page 109 and 110: CW 42-111.1 - Evidence/ Documents W
Page 111 and 112: See CW 42-433 Child Born Outside of
Page 113 and 114: etc.). Real property is not cash, b
Page 115 and 116: Some payments are considered proper
Page 117 and 118: more information. If the applicant/
Page 119 and 120: If the property (other than a home/
Page 121 and 122: the applicant/participant decides n
Page 123 and 124: inaccessible to the AU if all of th
Page 125 and 126: What household items are excluded f
Page 127 and 128: application, the personal property:
Page 129 and 130: the property/resource limit. Also,
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Property held by the AU +1,400 $2,8
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• Step-parent(s); and • Caretak
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• A victim of domestic abuse. •
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*The MAP amount is subject to chang
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• Grant amounts of $10 or less.
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CW 42-400 RESIDENCE CW 42-400 - Res
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Can aid be continued if the partici
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CW 42-417 - Recipients from Other S
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How is a Noncitizen’s eligibility
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• LEADER will fail the individual
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I-181-A I-181-B No Yes - PRS grante
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What is an alien registration numbe
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In addition to comparing the SAVE d
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Document Valid-appearing I-551, I-1
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• In the case of an adopted child
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Can a foreign passport be used to v
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What is the I-94? The I-94 is issue
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The I-551 and I-151 contain “clas
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How are non-citizens referred to th
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Who is eligible to VAWA? Applicant/
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Same I-797C I-797/ I-797C Same Indi
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I-551 Z13 may indicate battery, nee
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What are the family relationship re
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• On the right side of the screen
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Can confidential information about
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Who are Amerasians? Amerasians are
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Specialized Supportive Services Wor
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What are the “New Exemption/Good
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What action is taken when the GAIN
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EXAMPLE An exemption for caring for
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Is a GAIN sanction a mandatory coun
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Updating the sanction “end date
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Can the County and the Tribal TANF
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CW 42-762 - Introduction to the Cal
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Teens ages 18 & 19 For 18 and 19 ye
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Failure of the parent or stepparent
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See CW 89-200 Minor Parent for more
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needy/indigent when the sponsored n
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See CW 42.433 Eligible Alien Status
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CW 44-101 - Definition CW 44-100 IN
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CW 44-101 (m) - Income Reporting Th
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How is the income received from the
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A child/spousal payment is received
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If an applicant/participant receive
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NOTE: In 1994, Congress transferred
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See Income - Earned for LEADER proc
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occupant’s rent payment to the la
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$400 DBI -225 DBI disregard $175 Re
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See CW 43-100 Responsible Relatives
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The house payment (including the ta
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CW 44-115.3 - In-Kind Values What a
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CW 44-133.3 - Income From Other Pro
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A step-parent who is the spouse of
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Monthly Income Computation $700 Jul
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o The net non-exempt income of time
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If adding the father does not resul
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The value of in-kind income for the
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CW 44-207.3 - Lump Sum How is lump
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Laundry Telephone The participant n
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The PA 371 (out of drawer), Non-Rec
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House Repairs Interim Shelter Movin
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See Homeless - CalWORKs for LEADER
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1815, Important Notice Regarding a
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Is a family required to have a noti
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out in the amount of $350. The rema
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If apparent CalWORKs eligibility ca
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How many days of temporary shelter
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Name and phone number of landlord,
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again. The parent requests HA for t
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Uninhabitability of the residence -
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If the AU receives HA but the famil
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In addition to the security deposit
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Family locates permanent housing fo
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Does a family need to have an evict
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Is the Rent Arrearages Payment a On
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NOTE: For drug felons only: in a tw
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What should the EW do when the tota
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Who is eligible to receive funds un
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EXAMPLE An AU applies for MA under
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3. PA 956, Housing/Utility Verifica
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and MA program applications, includ
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Who is not eligible to receive fund
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EXAMPLES Example 1 After receiving
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How are the THAP+14 benefits issued
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SSI/SSP parent(s), or non-needy pay
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Permanent HA is issued for the move
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Do the 4-Month RA payments count as
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Can a pregnant applicant with no el
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When the participant does not repor
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PA 1675 (out of drawer), Direct Dep
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Instruct the participant to complet
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ETA is a special kind of bank accou
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A PA 853 (out of drawer), Affidavit
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If the Direct Rent payment only pay
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The Eligibility Worker must offer D
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Good cause is entered in the Direct
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What are the duties of the Direct R
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PA 6029, Direct Rent - Landlord Ver
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When the appointment is scheduled,
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Is the DR EW required to verify lan
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o PA 6029 Information reported in S
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Adds the landlord as a vendor to LE
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Are protective payee payments requi
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ESD will notify Central Print to pu
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The EW must inform the sanctioned i
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4. Determine if the AU meets any ex
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The following examples will illustr
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Is the MFG rule applied when a fami
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CW 2102 (LDR generated), The Maximu
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If a pregnancy occurs due to the fa
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When is the waiver of the MFG rule
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What form is used to inform the par
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If the inconsistency is not related
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What is the processing timeframe fo
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When a Tribal TANF program requests
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Which Region receives the higher MB
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How is the monthly grant amount cal
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The father is added to the existing
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At the request of the individual AU
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What are the county-initiated mid-q
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What is the beginning date of aid (
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What is the beginning date of aid (
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See Individual-Remove From Assistan
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CW 44-317.6 - Foster Care/Kin-GAP W
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Unreported Mandatory Included Perso
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CW 44-340.1 - Underpayment- Definit
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When an underpayment is discovered,
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CW 44-350.2 - Overpayment Types Wha
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On what is the “good faith” det
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will probably be mailed to the dist
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efugees. Children do not need to be
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enefits, adult victims do not need
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members need to have a certain immi
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The Aid Payment is the Maximum Aid
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• I-688B section 274A.12(a)(3)
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Removal (INA Section 243(h), 241(b)
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U.S. citizen children born of a ref
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• Use the PA 203-4, Voluntary Res
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and Food Stamps? RCA families/indiv
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month time clock for cash aid. They
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eligible to RCA if they are full-ti
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applicants/participants required to
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• The EW is to complete the RS 3
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Eligibility Worker should ask for v
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Are Match Grant funds counted again
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CW 69-211 - Aid Payments Are Refuge
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assistance ceases for the RCA progr
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Where appropriate, “child” shal
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Minor Parent Optional Person Otherw
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determines to be necessary for a re
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CW 80-310 FORMS CW 2.1, Notice of A
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(CalWORKs) Program CW 2103, Reminde
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CW 81-215.1 - Definition CW 81-200
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Who does not qualify for diversion?
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of how much is paid for those servi
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• Apply an overpayment if the app
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CW 81-215.6 - Child Support Income
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Duties of CSSD Child Support Office
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See Sanction/Penalties/POI for LEAD
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insurance benefits, military allotm
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How is an applicant/participant ref
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tabs are updated with the absent pa
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• For DPSS districts 03, 04, 20,
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Declaration of Paternity, the EW mu
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• Provide the applicant/participa
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If the CW 371 cannot be located and
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as a child on his/her case, parent
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CSSD only makes a determination of
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• Provide documentation within 20
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What services are available when th
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CW 82-610 - Potentially Available I
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What is the referral process for a
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Or • Mail or fax - a paper applic
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Employment Development Department (
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(handicapped, mentally challenged,
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• If the case has been transferre
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CW 82-800 ASSISTANCE UNIT (AU) CW 8
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What are examples of persons who do
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EXAMPLE The applicant states that s
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The exact relationship of the child
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See CW 82-500 Child Support Enforce
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CW 82-808.2 - Determining the Caret
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EXAMPLE The eligible child lives wi
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Example 3 In a non-leap year an ind
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eing involved in major and minor de
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Can a parent who is in a rehabilita
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Is a parent, who is an excluded Ass
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How is the EW notified when there i
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• Update Case Comments and the FR
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CW 82-820.2 - Assistance Unit (AU)
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EXAMPLE AU consists of mom and her
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• A person who is fleeing to avoi
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CW 89-100 EXEMPT/NON-EXEMPT MAP AND
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CW 89-130(4) - No Expense Incurred
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occur or was less than expected. o
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CW 89-130(n) - Shortening the Perio
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EXAMPLE The QR Payment Quarter is O
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When a minor parent exemption occur
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NOTE: If verification provided appe
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3. Check the “Risk Assessment for
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payee. Both the adult and the minor
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Example 2 A minor parent is receivi
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CalWORKs Policy - Department of Public Social Services

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