CalWORKs Policy - Department of Public Social Services

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• Logs case information; • Reviews and ensures that the LEADER Sanction Information screen is complete; • Makes two copies of the confidential memorandum; o Maintains one copy for district records; and o Files second copy in the historical case record (follow existing procedures to retrieve case from FKI). • For Active Cases: Immediately upon receipt, the DFL: • Logs case information; • Reviews and ensures that the LEADER Sanction Information screen is complete; • Makes four copies of the confidential notification: o Maintains one copy for control purposes; o Forwards three copies to the designated Fair Hearing (FH) EW. • Instructs the FH EW to authorize the case within one day and complete the appropriate Notice of Action (NOA); • Receives the confidential notification and a copy of the LEADER screen print from the FH EW; • Reviews LEADER to ensure that the case has been authorized; • Forwards a copy of the confidential notification and the LEADER screen print via a PA 6-1, Miscellaneous Transmittal (out of drawer) to the WFP&I Director via County Messenger;
• If the case has been transferred to another district office: o Ensures that the confidential notification is faxed to the DD in the new district location; and o Notifies the WFP&I Director of the new case location. • If notified by the Intake/ICT EW that the application (Special Indicator) or the ICT packet (CA/CW 215) indicates an existing IPV penalty, the DFL must immediately notify the WFP&I section to impose the penalty. Fair Hearing (FH) EW Immediately upon receipt of the confidential notification from the DFL, the FH EW: • Verifies case status; • Reviews and ensures the LEADER Sanction Information screen is complete for each program; • Runs SFU/EDBC and authorizes the case; • Ensures that a timely and proper NOA is generated; • Completes “case comments”; • Prints a copy of the LEADER Sanction Information screen; • Forwards one copy of the confidential notification memorandum and the LEADER screen printout to the DFL; • Forwards a one copy of the confidential notification to the Case-Carrying EW; • Files one copy of the confidential notification in a folder marked “IPV Penalties.” Case-Carrying EW • Upon receipt of a copy of the confidential
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USER INFORMATION You can look up Ca
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CW 42-100 Age CW 42-101 - Age Requi
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CW 44-200 AU Composition and Need C
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CW 81-200 Diversion Services CW 81-
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CW 40-100 RECEPTION AND APPLICATION
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need to complete the form. The pote
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The PA 4033, National Voter Registr
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NOTE: When difficulties develop in
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• Each applicant or aided adult;
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to be temporarily exempt from finge
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• Within 30 days of determining e
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• Illness of a parent/caretaker r
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PART B, is used by the school to ve
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• The PA 1725, School Attendance/
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Update the Prior Current Aid screen
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For time on aid requests from other
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“High Risk” EW. The participant
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second home call is scheduled by ap
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CW 40-107.8 - WIC Referrals When is
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• If no, continue with current in
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If the participant requests TMTT an
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Will the 50 percent unemployment ra
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CW 40-119.3 - Adding a Person to th
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• If an AU requests restoration o
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appointment. The next day, the Elig
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• The documentation is missing fr
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Can an IN payment be issued if the
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What is “apparent” eligibility?
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An applicant family is eligible for
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If any one of the above is not avai
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• Full cooperation from the appli
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If the PA 2322 is returned as undel
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• A mail back due date for the re
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In addition, for telephone redeterm
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• Review LEADER claims. Identify
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• Complete the Master Case Review
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How is an applicant/participant not
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For example: CalWORKs case is termi
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• Verification of the AU’s MAP
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What action is taken when the distr
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payment require an appropriate NOA
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NOTE: As interim, a PA 853 (out of
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How is the four-week period calcula
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When the unemployed PE becomes empl
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CW 41-440.2 Unemployment [Deprivati
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CW 41-450 - Absence What is the def
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What evidence documents continued a
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services at school in accordance wi
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See CW 40-105.5 School Attendance R
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When the teen requests his/her own
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documents in the teen’s case. 2.
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participant must present evidence f
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erroneous. If the original PA 230 i
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the ES. o Files the first copy of t
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CW 42-111.1 - Evidence/ Documents W
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See CW 42-433 Child Born Outside of
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etc.). Real property is not cash, b
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Some payments are considered proper
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more information. If the applicant/
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If the property (other than a home/
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the applicant/participant decides n
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inaccessible to the AU if all of th
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What household items are excluded f
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application, the personal property:
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the property/resource limit. Also,
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have ownership interest in or a lie
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Property held by the AU +1,400 $2,8
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• Step-parent(s); and • Caretak
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• A victim of domestic abuse. •
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*The MAP amount is subject to chang
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• Grant amounts of $10 or less.
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CW 42-400 RESIDENCE CW 42-400 - Res
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Can aid be continued if the partici
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CW 42-417 - Recipients from Other S
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How is a Noncitizen’s eligibility
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• LEADER will fail the individual
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I-181-A I-181-B No Yes - PRS grante
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What is an alien registration numbe
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In addition to comparing the SAVE d
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Document Valid-appearing I-551, I-1
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• In the case of an adopted child
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Can a foreign passport be used to v
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What is the I-94? The I-94 is issue
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The I-551 and I-151 contain “clas
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How are non-citizens referred to th
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Who is eligible to VAWA? Applicant/
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Same I-797C I-797/ I-797C Same Indi
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I-551 Z13 may indicate battery, nee
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What are the family relationship re
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• On the right side of the screen
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Can confidential information about
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Who are Amerasians? Amerasians are
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Specialized Supportive Services Wor
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What are the “New Exemption/Good
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What action is taken when the GAIN
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EXAMPLE An exemption for caring for
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Is a GAIN sanction a mandatory coun
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Updating the sanction “end date
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Can the County and the Tribal TANF
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CW 42-762 - Introduction to the Cal
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Teens ages 18 & 19 For 18 and 19 ye
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Failure of the parent or stepparent
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See CW 89-200 Minor Parent for more
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needy/indigent when the sponsored n
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See CW 42.433 Eligible Alien Status
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CW 44-101 - Definition CW 44-100 IN
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CW 44-101 (m) - Income Reporting Th
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How is the income received from the
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A child/spousal payment is received
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If an applicant/participant receive
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NOTE: In 1994, Congress transferred
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See Income - Earned for LEADER proc
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occupant’s rent payment to the la
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$400 DBI -225 DBI disregard $175 Re
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See CW 43-100 Responsible Relatives
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The house payment (including the ta
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CW 44-115.3 - In-Kind Values What a
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CW 44-133.3 - Income From Other Pro
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A step-parent who is the spouse of
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Monthly Income Computation $700 Jul
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o The net non-exempt income of time
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If adding the father does not resul
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The value of in-kind income for the
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CW 44-207.3 - Lump Sum How is lump
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Laundry Telephone The participant n
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The PA 371 (out of drawer), Non-Rec
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House Repairs Interim Shelter Movin
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See Homeless - CalWORKs for LEADER
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1815, Important Notice Regarding a
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Is a family required to have a noti
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out in the amount of $350. The rema
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If apparent CalWORKs eligibility ca
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How many days of temporary shelter
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Name and phone number of landlord,
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again. The parent requests HA for t
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Uninhabitability of the residence -
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If the AU receives HA but the famil
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In addition to the security deposit
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Family locates permanent housing fo
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Does a family need to have an evict
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Is the Rent Arrearages Payment a On
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NOTE: For drug felons only: in a tw
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What should the EW do when the tota
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Who is eligible to receive funds un
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EXAMPLE An AU applies for MA under
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3. PA 956, Housing/Utility Verifica
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and MA program applications, includ
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Who is not eligible to receive fund
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EXAMPLES Example 1 After receiving
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How are the THAP+14 benefits issued
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SSI/SSP parent(s), or non-needy pay
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Permanent HA is issued for the move
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Do the 4-Month RA payments count as
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Can a pregnant applicant with no el
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When the participant does not repor
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PA 1675 (out of drawer), Direct Dep
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Instruct the participant to complet
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ETA is a special kind of bank accou
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A PA 853 (out of drawer), Affidavit
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If the Direct Rent payment only pay
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The Eligibility Worker must offer D
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Good cause is entered in the Direct
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What are the duties of the Direct R
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PA 6029, Direct Rent - Landlord Ver
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When the appointment is scheduled,
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Is the DR EW required to verify lan
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o PA 6029 Information reported in S
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Adds the landlord as a vendor to LE
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Are protective payee payments requi
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ESD will notify Central Print to pu
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The EW must inform the sanctioned i
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4. Determine if the AU meets any ex
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The following examples will illustr
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Is the MFG rule applied when a fami
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CW 2102 (LDR generated), The Maximu
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If a pregnancy occurs due to the fa
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When is the waiver of the MFG rule
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What form is used to inform the par
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If the inconsistency is not related
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What is the processing timeframe fo
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When a Tribal TANF program requests
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Which Region receives the higher MB
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How is the monthly grant amount cal
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The father is added to the existing
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At the request of the individual AU
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What are the county-initiated mid-q
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What is the beginning date of aid (
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What is the beginning date of aid (
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See Individual-Remove From Assistan
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CW 44-317.6 - Foster Care/Kin-GAP W
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Unreported Mandatory Included Perso
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CW 44-340.1 - Underpayment- Definit
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When an underpayment is discovered,
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CW 44-350.2 - Overpayment Types Wha
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On what is the “good faith” det
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will probably be mailed to the dist
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efugees. Children do not need to be
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enefits, adult victims do not need
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members need to have a certain immi
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The Aid Payment is the Maximum Aid
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• I-688B section 274A.12(a)(3)
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Removal (INA Section 243(h), 241(b)
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U.S. citizen children born of a ref
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• Use the PA 203-4, Voluntary Res
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and Food Stamps? RCA families/indiv
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month time clock for cash aid. They
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eligible to RCA if they are full-ti
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applicants/participants required to
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• The EW is to complete the RS 3
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Eligibility Worker should ask for v
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Are Match Grant funds counted again
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CW 69-211 - Aid Payments Are Refuge
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assistance ceases for the RCA progr
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Where appropriate, “child” shal
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Minor Parent Optional Person Otherw
Page 431 and 432: determines to be necessary for a re
Page 433 and 434: CW 80-310 FORMS CW 2.1, Notice of A
Page 435 and 436: (CalWORKs) Program CW 2103, Reminde
Page 437 and 438: CW 81-215.1 - Definition CW 81-200
Page 439 and 440: Who does not qualify for diversion?
Page 441 and 442: of how much is paid for those servi
Page 443 and 444: • Apply an overpayment if the app
Page 445 and 446: CW 81-215.6 - Child Support Income
Page 447 and 448: Duties of CSSD Child Support Office
Page 449 and 450: See Sanction/Penalties/POI for LEAD
Page 451 and 452: insurance benefits, military allotm
Page 453 and 454: How is an applicant/participant ref
Page 455 and 456: tabs are updated with the absent pa
Page 457 and 458: • For DPSS districts 03, 04, 20,
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Page 461 and 462: • Provide the applicant/participa
Page 463 and 464: If the CW 371 cannot be located and
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Page 467 and 468: CSSD only makes a determination of
Page 469 and 470: • Provide documentation within 20
Page 471 and 472: What services are available when th
Page 473 and 474: CW 82-610 - Potentially Available I
Page 475 and 476: What is the referral process for a
Page 477 and 478: Or • Mail or fax - a paper applic
Page 479 and 480: Employment Development Department (
Page 481: (handicapped, mentally challenged,
Page 485 and 486: CW 82-800 ASSISTANCE UNIT (AU) CW 8
Page 487 and 488: What are examples of persons who do
Page 489 and 490: EXAMPLE The applicant states that s
Page 491 and 492: The exact relationship of the child
Page 493 and 494: See CW 82-500 Child Support Enforce
Page 495 and 496: CW 82-808.2 - Determining the Caret
Page 497 and 498: EXAMPLE The eligible child lives wi
Page 499 and 500: Example 3 In a non-leap year an ind
Page 501 and 502: eing involved in major and minor de
Page 503 and 504: Can a parent who is in a rehabilita
Page 505 and 506: Is a parent, who is an excluded Ass
Page 507 and 508: How is the EW notified when there i
Page 509 and 510: • Update Case Comments and the FR
Page 511 and 512: CW 82-820.2 - Assistance Unit (AU)
Page 513 and 514: EXAMPLE AU consists of mom and her
Page 515 and 516: • A person who is fleeing to avoi
Page 517 and 518: CW 89-100 EXEMPT/NON-EXEMPT MAP AND
Page 519 and 520: CW 89-130(4) - No Expense Incurred
Page 521 and 522: occur or was less than expected. o
Page 523 and 524: CW 89-130(n) - Shortening the Perio
Page 525 and 526: EXAMPLE The QR Payment Quarter is O
Page 527 and 528: When a minor parent exemption occur
Page 529 and 530: NOTE: If verification provided appe
Page 531 and 532: 3. Check the “Risk Assessment for
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payee. Both the adult and the minor
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Example 2 A minor parent is receivi
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CalWORKs Policy - Department of Public Social Services

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