CalWORKs Policy - Department of Public Social Services

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CW 44-340.3 – Calculating - Underpayments How is an underpayment calculated? LEADER will determine an underpayment when the correct grant for each month in question is calculated and compared to the amount actually paid to the participant for each month; and if the amount to the participant in any month is less than the correct grant for that month, an underpayment exists. If the participant later reports the actual amount of income received and it differs from the anticipated amount, should the actual amount received be used and the benefits recalculated? No, a supplemental payment that was correctly calculated based on the determination of reasonably anticipated income is not subject to an overpayment determination provided that the participant’s report, upon which the grant was originally determined, was complete and accurate. If there is a computational error, the supplemental payment must be corrected. CW 44-340.4 Correcting Underpayments How is an underpayment corrected? Underpayments must be corrected promptly following month of discovery. The month of discovery is the month in which the EW obtained any information that could have reasonably led to a determination that an underpayment occurred. An underpayment can be corrected through retroactive payment(s). If an AU has both an underpayment and an overpayment, the amount must be balanced (one against the other) before making a retroactive corrective payment. Payments are to be issued to correct underpayments even when the family is not currently aided. For purposes of determining continued eligibility and amount of assistance, retroactive payments are exempt as income/resource in the month received and in the following month.
When an underpayment is discovered, can a payment be issued when the family is not on aid? Underpayments must be issued to former CalWORKs participants who are not currently aided. If a former participant initiates the request, he/she must state why and when the underpayment occurred. The District Director (DD) must designate an EW to process such underpayments. Before issuing retroactive benefits, the payments must be authorized by the Deputy District Director (DDD). An underpayment includes a special need only if the special need was requested and the agency failed to process the request. Designated EW 1. Reviews the underpayment request made by a former participant or discovered by district staff. 2. Requests case from FKI. 3. Reviews the case. 4. Contacts the former participant to obtain clarification/documentation, as needed. 5. If appropriate, computes the underpayment. 6. Balances the underpayment against any overpayment. 7. If appropriate, issues the underpayment via Auxiliary and enters “Case Closed – Not to be reopened. Edwards vs. McMahon court order” and specifies the month, year and the amount of the underpayment for each month in Case Comments. DDD Upon review, approve and authorizes the Auxiliary payment.
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USER INFORMATION You can look up Ca
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CW 42-100 Age CW 42-101 - Age Requi
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CW 44-200 AU Composition and Need C
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CW 81-200 Diversion Services CW 81-
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CW 40-100 RECEPTION AND APPLICATION
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need to complete the form. The pote
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The PA 4033, National Voter Registr
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NOTE: When difficulties develop in
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• Each applicant or aided adult;
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to be temporarily exempt from finge
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• Within 30 days of determining e
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• Illness of a parent/caretaker r
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PART B, is used by the school to ve
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• The PA 1725, School Attendance/
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Update the Prior Current Aid screen
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For time on aid requests from other
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“High Risk” EW. The participant
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second home call is scheduled by ap
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CW 40-107.8 - WIC Referrals When is
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• If no, continue with current in
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If the participant requests TMTT an
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Will the 50 percent unemployment ra
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CW 40-119.3 - Adding a Person to th
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• If an AU requests restoration o
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appointment. The next day, the Elig
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• The documentation is missing fr
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Can an IN payment be issued if the
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What is “apparent” eligibility?
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An applicant family is eligible for
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If any one of the above is not avai
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• Full cooperation from the appli
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If the PA 2322 is returned as undel
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• A mail back due date for the re
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In addition, for telephone redeterm
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• Review LEADER claims. Identify
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• Complete the Master Case Review
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How is an applicant/participant not
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For example: CalWORKs case is termi
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• Verification of the AU’s MAP
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What action is taken when the distr
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payment require an appropriate NOA
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NOTE: As interim, a PA 853 (out of
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How is the four-week period calcula
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When the unemployed PE becomes empl
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CW 41-440.2 Unemployment [Deprivati
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CW 41-450 - Absence What is the def
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What evidence documents continued a
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services at school in accordance wi
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See CW 40-105.5 School Attendance R
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When the teen requests his/her own
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documents in the teen’s case. 2.
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participant must present evidence f
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erroneous. If the original PA 230 i
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the ES. o Files the first copy of t
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CW 42-111.1 - Evidence/ Documents W
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See CW 42-433 Child Born Outside of
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etc.). Real property is not cash, b
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Some payments are considered proper
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more information. If the applicant/
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If the property (other than a home/
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the applicant/participant decides n
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inaccessible to the AU if all of th
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What household items are excluded f
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application, the personal property:
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the property/resource limit. Also,
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have ownership interest in or a lie
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Property held by the AU +1,400 $2,8
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• Step-parent(s); and • Caretak
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• A victim of domestic abuse. •
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*The MAP amount is subject to chang
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• Grant amounts of $10 or less.
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CW 42-400 RESIDENCE CW 42-400 - Res
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Can aid be continued if the partici
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CW 42-417 - Recipients from Other S
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How is a Noncitizen’s eligibility
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• LEADER will fail the individual
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I-181-A I-181-B No Yes - PRS grante
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What is an alien registration numbe
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In addition to comparing the SAVE d
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Document Valid-appearing I-551, I-1
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• In the case of an adopted child
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Can a foreign passport be used to v
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What is the I-94? The I-94 is issue
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The I-551 and I-151 contain “clas
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How are non-citizens referred to th
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Who is eligible to VAWA? Applicant/
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Same I-797C I-797/ I-797C Same Indi
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I-551 Z13 may indicate battery, nee
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What are the family relationship re
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• On the right side of the screen
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Can confidential information about
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Who are Amerasians? Amerasians are
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Specialized Supportive Services Wor
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What are the “New Exemption/Good
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What action is taken when the GAIN
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EXAMPLE An exemption for caring for
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Is a GAIN sanction a mandatory coun
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Updating the sanction “end date
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Can the County and the Tribal TANF
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CW 42-762 - Introduction to the Cal
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Teens ages 18 & 19 For 18 and 19 ye
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Failure of the parent or stepparent
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See CW 89-200 Minor Parent for more
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needy/indigent when the sponsored n
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See CW 42.433 Eligible Alien Status
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CW 44-101 - Definition CW 44-100 IN
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CW 44-101 (m) - Income Reporting Th
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How is the income received from the
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A child/spousal payment is received
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If an applicant/participant receive
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NOTE: In 1994, Congress transferred
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See Income - Earned for LEADER proc
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occupant’s rent payment to the la
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$400 DBI -225 DBI disregard $175 Re
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See CW 43-100 Responsible Relatives
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The house payment (including the ta
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CW 44-115.3 - In-Kind Values What a
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CW 44-133.3 - Income From Other Pro
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A step-parent who is the spouse of
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Monthly Income Computation $700 Jul
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o The net non-exempt income of time
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If adding the father does not resul
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The value of in-kind income for the
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CW 44-207.3 - Lump Sum How is lump
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Laundry Telephone The participant n
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The PA 371 (out of drawer), Non-Rec
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House Repairs Interim Shelter Movin
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See Homeless - CalWORKs for LEADER
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1815, Important Notice Regarding a
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Is a family required to have a noti
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out in the amount of $350. The rema
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If apparent CalWORKs eligibility ca
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How many days of temporary shelter
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Name and phone number of landlord,
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again. The parent requests HA for t
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Uninhabitability of the residence -
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If the AU receives HA but the famil
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In addition to the security deposit
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Family locates permanent housing fo
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Does a family need to have an evict
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Is the Rent Arrearages Payment a On
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NOTE: For drug felons only: in a tw
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What should the EW do when the tota
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Who is eligible to receive funds un
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EXAMPLE An AU applies for MA under
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3. PA 956, Housing/Utility Verifica
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and MA program applications, includ
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Who is not eligible to receive fund
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EXAMPLES Example 1 After receiving
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How are the THAP+14 benefits issued
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SSI/SSP parent(s), or non-needy pay
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Permanent HA is issued for the move
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Do the 4-Month RA payments count as
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Can a pregnant applicant with no el
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When the participant does not repor
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PA 1675 (out of drawer), Direct Dep
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Instruct the participant to complet
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ETA is a special kind of bank accou
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A PA 853 (out of drawer), Affidavit
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If the Direct Rent payment only pay
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The Eligibility Worker must offer D
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Good cause is entered in the Direct
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What are the duties of the Direct R
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PA 6029, Direct Rent - Landlord Ver
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When the appointment is scheduled,
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Is the DR EW required to verify lan
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Page 337 and 338: Are protective payee payments requi
Page 339 and 340: ESD will notify Central Print to pu
Page 341 and 342: The EW must inform the sanctioned i
Page 343 and 344: 4. Determine if the AU meets any ex
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Page 351 and 352: If a pregnancy occurs due to the fa
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Page 355 and 356: What form is used to inform the par
Page 357 and 358: If the inconsistency is not related
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Page 361 and 362: When a Tribal TANF program requests
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Page 365 and 366: How is the monthly grant amount cal
Page 367 and 368: The father is added to the existing
Page 369 and 370: At the request of the individual AU
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Page 373 and 374: What is the beginning date of aid (
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Page 377 and 378: See Individual-Remove From Assistan
Page 379 and 380: CW 44-317.6 - Foster Care/Kin-GAP W
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Page 383: CW 44-340.1 - Underpayment- Definit
Page 387 and 388: CW 44-350.2 - Overpayment Types Wha
Page 389 and 390: On what is the “good faith” det
Page 391 and 392: will probably be mailed to the dist
Page 393 and 394: efugees. Children do not need to be
Page 395 and 396: enefits, adult victims do not need
Page 397 and 398: members need to have a certain immi
Page 399 and 400: The Aid Payment is the Maximum Aid
Page 401 and 402: • I-688B section 274A.12(a)(3)
Page 403 and 404: Removal (INA Section 243(h), 241(b)
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Page 407 and 408: • Use the PA 203-4, Voluntary Res
Page 409 and 410: and Food Stamps? RCA families/indiv
Page 411 and 412: month time clock for cash aid. They
Page 413 and 414: eligible to RCA if they are full-ti
Page 415 and 416: applicants/participants required to
Page 417 and 418: • The EW is to complete the RS 3
Page 419 and 420: Eligibility Worker should ask for v
Page 421 and 422: Are Match Grant funds counted again
Page 423 and 424: CW 69-211 - Aid Payments Are Refuge
Page 425 and 426: assistance ceases for the RCA progr
Page 427 and 428: Where appropriate, “child” shal
Page 429 and 430: Minor Parent Optional Person Otherw
Page 431 and 432: determines to be necessary for a re
Page 433 and 434: CW 80-310 FORMS CW 2.1, Notice of A
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(CalWORKs) Program CW 2103, Reminde
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CW 81-215.1 - Definition CW 81-200
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Who does not qualify for diversion?
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of how much is paid for those servi
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• Apply an overpayment if the app
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CW 81-215.6 - Child Support Income
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Duties of CSSD Child Support Office
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See Sanction/Penalties/POI for LEAD
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insurance benefits, military allotm
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How is an applicant/participant ref
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tabs are updated with the absent pa
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• For DPSS districts 03, 04, 20,
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Declaration of Paternity, the EW mu
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• Provide the applicant/participa
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If the CW 371 cannot be located and
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as a child on his/her case, parent
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CSSD only makes a determination of
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• Provide documentation within 20
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What services are available when th
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CW 82-610 - Potentially Available I
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What is the referral process for a
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Or • Mail or fax - a paper applic
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Employment Development Department (
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(handicapped, mentally challenged,
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• If the case has been transferre
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CW 82-800 ASSISTANCE UNIT (AU) CW 8
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What are examples of persons who do
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EXAMPLE The applicant states that s
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The exact relationship of the child
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See CW 82-500 Child Support Enforce
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CW 82-808.2 - Determining the Caret
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EXAMPLE The eligible child lives wi
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Example 3 In a non-leap year an ind
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eing involved in major and minor de
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Can a parent who is in a rehabilita
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Is a parent, who is an excluded Ass
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How is the EW notified when there i
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• Update Case Comments and the FR
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CW 82-820.2 - Assistance Unit (AU)
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EXAMPLE AU consists of mom and her
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• A person who is fleeing to avoi
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CW 89-100 EXEMPT/NON-EXEMPT MAP AND
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CW 89-130(4) - No Expense Incurred
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occur or was less than expected. o
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CW 89-130(n) - Shortening the Perio
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EXAMPLE The QR Payment Quarter is O
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When a minor parent exemption occur
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NOTE: If verification provided appe
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3. Check the “Risk Assessment for
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payee. Both the adult and the minor
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Example 2 A minor parent is receivi
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CalWORKs Policy - Department of Public Social Services

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