CalWORKs Policy - Department of Public Social Services

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CW 44-318.1 – BDA for New Individuals CW 44-325.3 – Change in Amount of Payment CW 44-340.1 – Underpayment Definition CW 44-340.3 Calculating – Underpayments CW 44-340.4 Correcting – Underpayments CW 44-350 – Overpayment Definition CW 44-350.1 Overpayment Recovery CW 44-350.2 Overpayment Types CW 33-351.2 – Voluntary CW 44-351.3 – Balancing Overpayments CW 44-352 – Overpayment Recoupment CW 44-352.1 Overpayment Recoupment/Calculation of Overpayments CW 44-352.2 Closed Cases CW 44-352.3 Overpayment Recovery from Caretaker Relative CW 44-352.5 – Referral to WFP&I CW 69-200 Refugee Settlement Program CW 69-201 - Refugee Resettlement Program CW 69-201.1 Trafficking Victims CW 69-202 - Unites States Citizenship and Immigration Services (USCIS) Status Requirements CW 69-202.2 USCIS Status Requirements CW 69-202.3 Children of Refugees CW 69-203 - Resettlement Agency, Sponsor and County Responsibilities CW 69-203.1 Resettlement Agency and Sponsor Responsibilities CW 69-203.2 County Responsibilities CW 69-204 - Eligibility for Supplemental Security Income/State Supplemental Payment (SSI/SSP) and CalWORKs Programs CW 69-205 - Refugee Cash Assistance (RCA) Eligibility Factors CW 69-205.2 Eligibility Redetermination CW 69-205.24 Time Eligibility CW 69-205.3 Assistance Units, RCA Only CW 69-205.4 Full-Time Student in an Institution of Higher Learning CW 69-206 - Income and Resources CW 60-207 - Registration, Employment and Employment-Directed Education/Training Requirements CW 69-207.3 Refugees Exempt from Registration, Employment/Training Requirements CW 69-211 - Aid Payments CW 69-211.2 Immediate Need Payments CW 69-211.3 Systematic Alien Verification for Entitlements (SAVE) CW 69-211.4 Pregnancy Special Needs Payments CW 69-212 - Overpayment/Underpayment Adjustments and Fraud Referrals CW 69-214 - Discontinuance of Aid CW 69-215 - Intercounty Transfers
CW 81-200 Diversion Services CW 81-215.1 – Definition CW 81-215.2 – Informing Applicants CW 81-215.3 – Who Qualifies CW 81-215.4 – Diversion Period CW 81-215.6 – Child Support Income CW 81-215.7 – Potential Eligibility for Other Programs CW 82-500 Child Support Enforcement Program CW 82-502.1 – Child Support Enforcement Program CW 82-506.1 – Assigning Support Rights CW 82-506.4 – Refusal to Assign CW 82-508.1 – Informing the Applicant CW 82-510.1 – Cooperation Requirements CW 82-510.4 – Non-Cooperation CW 82-512 – Exemption from Cooperation Requirements CW 82-514 – Evaluation of Good Cause CW 82-600 Conditions of Eligibility/Cooperation/Sanctions CW 82-610 – Potentially Available Income CW 82-612 – Unemployment Insurance Benefits (UIB) CW 82-614 – Good Cause CW 82-620 – Intentional Program Violation (IPV) CW 82-800 Assistance Units (AU) CW 82-804.1 – Caretaker Relative Requirements CW 82-808.1 – Relationship of a Caretaker Relative CW 82-808.11- Acceptable Verification CW 82-808.2 – Determining the Caretaker Relative CW 82-808.4 – Alternating Arrangements CW 82-808.5 – Number of Caretaker Relatives CW 82-812.1 – Temporary Absence CW 82-812.2 – Living with Caretaker Relative CW 82-812.3 – Care & Control CW 82-812.4 – Determining Factors CW 82-812.5 – One Full Calendar Month CW 82-812.6 – Exceptions to One Full Calendar CW 82-812.68 Children Receiving Out-of-Home Care (Family Reunification Plan) CW 82-820.2 – Assistance Unit (AU) CW 82-820.22 Kin-GAP Program CW 82-820.3 – Mandatory Inclusion CW 82-820.5 – Penalty CW 82-824.1 – Combining AUs CW 82-828 – Optional Persons
Page 1 and 2: USER INFORMATION You can look up Ca
Page 3 and 4: CW 42-100 Age CW 42-101 - Age Requi
Page 5: CW 44-200 AU Composition and Need C
Page 9 and 10: CW 40-100 RECEPTION AND APPLICATION
Page 11 and 12: need to complete the form. The pote
Page 13 and 14: The PA 4033, National Voter Registr
Page 15 and 16: NOTE: When difficulties develop in
Page 17 and 18: • Each applicant or aided adult;
Page 19 and 20: to be temporarily exempt from finge
Page 21 and 22: • Within 30 days of determining e
Page 23 and 24: • Illness of a parent/caretaker r
Page 25 and 26: PART B, is used by the school to ve
Page 27 and 28: • The PA 1725, School Attendance/
Page 29 and 30: Update the Prior Current Aid screen
Page 31 and 32: For time on aid requests from other
Page 33 and 34: “High Risk” EW. The participant
Page 35 and 36: second home call is scheduled by ap
Page 37 and 38: CW 40-107.8 - WIC Referrals When is
Page 39 and 40: • If no, continue with current in
Page 41 and 42: If the participant requests TMTT an
Page 43 and 44: Will the 50 percent unemployment ra
Page 45 and 46: CW 40-119.3 - Adding a Person to th
Page 47 and 48: • If an AU requests restoration o
Page 49 and 50: appointment. The next day, the Elig
Page 51 and 52: • The documentation is missing fr
Page 53 and 54: Can an IN payment be issued if the
Page 55 and 56: What is “apparent” eligibility?
Page 57 and 58:
An applicant family is eligible for
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If any one of the above is not avai
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• Full cooperation from the appli
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If the PA 2322 is returned as undel
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• A mail back due date for the re
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In addition, for telephone redeterm
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• Review LEADER claims. Identify
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• Complete the Master Case Review
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How is an applicant/participant not
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For example: CalWORKs case is termi
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• Verification of the AU’s MAP
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What action is taken when the distr
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payment require an appropriate NOA
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NOTE: As interim, a PA 853 (out of
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How is the four-week period calcula
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When the unemployed PE becomes empl
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CW 41-440.2 Unemployment [Deprivati
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CW 41-450 - Absence What is the def
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What evidence documents continued a
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services at school in accordance wi
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See CW 40-105.5 School Attendance R
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When the teen requests his/her own
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documents in the teen’s case. 2.
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participant must present evidence f
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erroneous. If the original PA 230 i
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the ES. o Files the first copy of t
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CW 42-111.1 - Evidence/ Documents W
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See CW 42-433 Child Born Outside of
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etc.). Real property is not cash, b
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Some payments are considered proper
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more information. If the applicant/
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If the property (other than a home/
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the applicant/participant decides n
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inaccessible to the AU if all of th
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What household items are excluded f
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application, the personal property:
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the property/resource limit. Also,
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have ownership interest in or a lie
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Property held by the AU +1,400 $2,8
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• Step-parent(s); and • Caretak
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• A victim of domestic abuse. •
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*The MAP amount is subject to chang
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• Grant amounts of $10 or less.
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CW 42-400 RESIDENCE CW 42-400 - Res
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Can aid be continued if the partici
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CW 42-417 - Recipients from Other S
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How is a Noncitizen’s eligibility
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• LEADER will fail the individual
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I-181-A I-181-B No Yes - PRS grante
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What is an alien registration numbe
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In addition to comparing the SAVE d
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Document Valid-appearing I-551, I-1
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• In the case of an adopted child
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Can a foreign passport be used to v
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What is the I-94? The I-94 is issue
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The I-551 and I-151 contain “clas
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How are non-citizens referred to th
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Who is eligible to VAWA? Applicant/
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Same I-797C I-797/ I-797C Same Indi
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I-551 Z13 may indicate battery, nee
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What are the family relationship re
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• On the right side of the screen
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Can confidential information about
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Who are Amerasians? Amerasians are
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Specialized Supportive Services Wor
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What are the “New Exemption/Good
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What action is taken when the GAIN
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EXAMPLE An exemption for caring for
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Is a GAIN sanction a mandatory coun
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Updating the sanction “end date
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Can the County and the Tribal TANF
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CW 42-762 - Introduction to the Cal
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Teens ages 18 & 19 For 18 and 19 ye
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Failure of the parent or stepparent
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See CW 89-200 Minor Parent for more
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needy/indigent when the sponsored n
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See CW 42.433 Eligible Alien Status
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CW 44-101 - Definition CW 44-100 IN
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CW 44-101 (m) - Income Reporting Th
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How is the income received from the
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A child/spousal payment is received
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If an applicant/participant receive
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NOTE: In 1994, Congress transferred
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See Income - Earned for LEADER proc
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occupant’s rent payment to the la
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$400 DBI -225 DBI disregard $175 Re
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See CW 43-100 Responsible Relatives
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The house payment (including the ta
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CW 44-115.3 - In-Kind Values What a
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CW 44-133.3 - Income From Other Pro
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A step-parent who is the spouse of
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Monthly Income Computation $700 Jul
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o The net non-exempt income of time
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If adding the father does not resul
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The value of in-kind income for the
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CW 44-207.3 - Lump Sum How is lump
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Laundry Telephone The participant n
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The PA 371 (out of drawer), Non-Rec
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House Repairs Interim Shelter Movin
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See Homeless - CalWORKs for LEADER
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1815, Important Notice Regarding a
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Is a family required to have a noti
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out in the amount of $350. The rema
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If apparent CalWORKs eligibility ca
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How many days of temporary shelter
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Name and phone number of landlord,
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again. The parent requests HA for t
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Uninhabitability of the residence -
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If the AU receives HA but the famil
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In addition to the security deposit
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Family locates permanent housing fo
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Does a family need to have an evict
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Is the Rent Arrearages Payment a On
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NOTE: For drug felons only: in a tw
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What should the EW do when the tota
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Who is eligible to receive funds un
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EXAMPLE An AU applies for MA under
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3. PA 956, Housing/Utility Verifica
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and MA program applications, includ
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Who is not eligible to receive fund
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EXAMPLES Example 1 After receiving
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How are the THAP+14 benefits issued
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SSI/SSP parent(s), or non-needy pay
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Permanent HA is issued for the move
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Do the 4-Month RA payments count as
Page 307 and 308:
Can a pregnant applicant with no el
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When the participant does not repor
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PA 1675 (out of drawer), Direct Dep
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Instruct the participant to complet
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ETA is a special kind of bank accou
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A PA 853 (out of drawer), Affidavit
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If the Direct Rent payment only pay
Page 321 and 322:
The Eligibility Worker must offer D
Page 323 and 324:
Good cause is entered in the Direct
Page 325 and 326:
What are the duties of the Direct R
Page 327 and 328:
PA 6029, Direct Rent - Landlord Ver
Page 329 and 330:
When the appointment is scheduled,
Page 331 and 332:
Is the DR EW required to verify lan
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o PA 6029 Information reported in S
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Adds the landlord as a vendor to LE
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Are protective payee payments requi
Page 339 and 340:
ESD will notify Central Print to pu
Page 341 and 342:
The EW must inform the sanctioned i
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4. Determine if the AU meets any ex
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The following examples will illustr
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Is the MFG rule applied when a fami
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CW 2102 (LDR generated), The Maximu
Page 351 and 352:
If a pregnancy occurs due to the fa
Page 353 and 354:
When is the waiver of the MFG rule
Page 355 and 356:
What form is used to inform the par
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If the inconsistency is not related
Page 359 and 360:
What is the processing timeframe fo
Page 361 and 362:
When a Tribal TANF program requests
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Which Region receives the higher MB
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How is the monthly grant amount cal
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The father is added to the existing
Page 369 and 370:
At the request of the individual AU
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What are the county-initiated mid-q
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What is the beginning date of aid (
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What is the beginning date of aid (
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See Individual-Remove From Assistan
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CW 44-317.6 - Foster Care/Kin-GAP W
Page 381 and 382:
Unreported Mandatory Included Perso
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CW 44-340.1 - Underpayment- Definit
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When an underpayment is discovered,
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CW 44-350.2 - Overpayment Types Wha
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On what is the “good faith” det
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will probably be mailed to the dist
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efugees. Children do not need to be
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enefits, adult victims do not need
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members need to have a certain immi
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The Aid Payment is the Maximum Aid
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• I-688B section 274A.12(a)(3)
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Removal (INA Section 243(h), 241(b)
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U.S. citizen children born of a ref
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• Use the PA 203-4, Voluntary Res
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and Food Stamps? RCA families/indiv
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month time clock for cash aid. They
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eligible to RCA if they are full-ti
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applicants/participants required to
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• The EW is to complete the RS 3
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Eligibility Worker should ask for v
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Are Match Grant funds counted again
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CW 69-211 - Aid Payments Are Refuge
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assistance ceases for the RCA progr
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Where appropriate, “child” shal
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Minor Parent Optional Person Otherw
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determines to be necessary for a re
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CW 80-310 FORMS CW 2.1, Notice of A
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(CalWORKs) Program CW 2103, Reminde
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CW 81-215.1 - Definition CW 81-200
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Who does not qualify for diversion?
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of how much is paid for those servi
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• Apply an overpayment if the app
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CW 81-215.6 - Child Support Income
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Duties of CSSD Child Support Office
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See Sanction/Penalties/POI for LEAD
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insurance benefits, military allotm
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How is an applicant/participant ref
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tabs are updated with the absent pa
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• For DPSS districts 03, 04, 20,
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Declaration of Paternity, the EW mu
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• Provide the applicant/participa
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If the CW 371 cannot be located and
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as a child on his/her case, parent
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CSSD only makes a determination of
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• Provide documentation within 20
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What services are available when th
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CW 82-610 - Potentially Available I
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What is the referral process for a
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Or • Mail or fax - a paper applic
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Employment Development Department (
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(handicapped, mentally challenged,
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• If the case has been transferre
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CW 82-800 ASSISTANCE UNIT (AU) CW 8
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What are examples of persons who do
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EXAMPLE The applicant states that s
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The exact relationship of the child
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See CW 82-500 Child Support Enforce
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CW 82-808.2 - Determining the Caret
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EXAMPLE The eligible child lives wi
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Example 3 In a non-leap year an ind
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eing involved in major and minor de
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Can a parent who is in a rehabilita
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Is a parent, who is an excluded Ass
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How is the EW notified when there i
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• Update Case Comments and the FR
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CW 82-820.2 - Assistance Unit (AU)
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EXAMPLE AU consists of mom and her
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• A person who is fleeing to avoi
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CW 89-100 EXEMPT/NON-EXEMPT MAP AND
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CW 89-130(4) - No Expense Incurred
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occur or was less than expected. o
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CW 89-130(n) - Shortening the Perio
Page 525 and 526:
EXAMPLE The QR Payment Quarter is O
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When a minor parent exemption occur
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NOTE: If verification provided appe
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3. Check the “Risk Assessment for
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payee. Both the adult and the minor
Page 535 and 536:
Example 2 A minor parent is receivi
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CalWORKs Policy - Department of Public Social Services

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