CalWORKs Policy - Department of Public Social Services

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What constitutes an “uncontrollable circumstance” for Direct Rent payments? This is when the participant had to move due to: Domestic violence by a spouse, partner or roommate. An affidavit is acceptable verification of the abuse; or Uninhabitability of the former residence caused by sudden and unusual circumstances beyond the participant’s control which includes, but is not limited to, fire, natural catastrophe, or condemnation. Verification includes written statements or reports from police, fire department the Red Cross, health department or other agencies authorized to verify Uninhabitability of the former residence; or Other uncontrollable circumstance. NOTE: The Direct Rent check is cancelled pending any needed verification. What if the Direct Rent check is lost or stolen after it is received by the landlord? The landlord must contact the DPSS Special Operations Section at (213) 639-5867 to report the check lost or stolen after it was received. The Affidavits – Lost/Stolen Warrant process is used for a replacement. What if the landlord wants to return the Direct Rent check because it was received in error? The landlord must contact the DPSS Special Operations Section at (213) 639-5867 to return the check. Once SOS cancels the check, the DR EW must rerun EDBC for the system to issue a supplemental to the participant. The EW must ensure the warrant has been cancelled before re-running EDBC. CW 44-310 - Protective Payee When is a protective payee action taken? When the parent/needy caretaker relative has been sanctioned from the AU, the grant must be made by protective payments. The only time this will apply is when the participant has failed to assign child support rights or has failed to comply with GAIN.
The EW must inform the sanctioned individual of the protective payee requirements. The participant must select an individual who meets the following criteria: Interest in or concern with his/her welfare. Existence of a positive relationship with the participant. Accessibility to the participant. Good character and reliability. If after making all reasonable efforts, the participant is unable to locate an appropriate individual, he/she must complete a PA 853 (out of drawer), Affidavit, to document why he/she is unable to select a protective payee. In this case, the payments must continue to be made to the sanctioned caretaker. See CW 82-800 Assistance Unit for more information. CW 44-313.1 - Reasonably Anticipated Income Can income be reasonably anticipated for the initial months of aid? Yes. See OPS Section 23-110.30 - Reasonably Anticipated Gross Income for more information. Can Disability Insurance Benefits (DIB) and Unemployment Insurance Benefits (UIB) be reasonably anticipated? DIB and UIB can only be reasonably anticipated if the applicant/participant has begun receiving benefits or has an award letter stating the exact amount of the benefits to be received, how and when benefits are paid (frequency of payment) and the exact date the applicant/participant will receive the benefits. Should income ever be projected or estimated? No, income should always be reasonably anticipated.
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USER INFORMATION You can look up Ca
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CW 42-100 Age CW 42-101 - Age Requi
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CW 44-200 AU Composition and Need C
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CW 81-200 Diversion Services CW 81-
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CW 40-100 RECEPTION AND APPLICATION
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need to complete the form. The pote
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The PA 4033, National Voter Registr
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NOTE: When difficulties develop in
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• Each applicant or aided adult;
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to be temporarily exempt from finge
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• Within 30 days of determining e
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• Illness of a parent/caretaker r
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PART B, is used by the school to ve
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• The PA 1725, School Attendance/
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Update the Prior Current Aid screen
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For time on aid requests from other
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“High Risk” EW. The participant
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second home call is scheduled by ap
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CW 40-107.8 - WIC Referrals When is
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• If no, continue with current in
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If the participant requests TMTT an
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Will the 50 percent unemployment ra
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CW 40-119.3 - Adding a Person to th
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• If an AU requests restoration o
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appointment. The next day, the Elig
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• The documentation is missing fr
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Can an IN payment be issued if the
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What is “apparent” eligibility?
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An applicant family is eligible for
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If any one of the above is not avai
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• Full cooperation from the appli
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If the PA 2322 is returned as undel
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• A mail back due date for the re
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In addition, for telephone redeterm
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• Review LEADER claims. Identify
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• Complete the Master Case Review
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How is an applicant/participant not
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For example: CalWORKs case is termi
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• Verification of the AU’s MAP
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What action is taken when the distr
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payment require an appropriate NOA
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NOTE: As interim, a PA 853 (out of
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How is the four-week period calcula
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When the unemployed PE becomes empl
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CW 41-440.2 Unemployment [Deprivati
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CW 41-450 - Absence What is the def
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What evidence documents continued a
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services at school in accordance wi
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See CW 40-105.5 School Attendance R
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When the teen requests his/her own
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documents in the teen’s case. 2.
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participant must present evidence f
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erroneous. If the original PA 230 i
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the ES. o Files the first copy of t
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CW 42-111.1 - Evidence/ Documents W
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See CW 42-433 Child Born Outside of
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etc.). Real property is not cash, b
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Some payments are considered proper
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more information. If the applicant/
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If the property (other than a home/
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the applicant/participant decides n
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inaccessible to the AU if all of th
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What household items are excluded f
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application, the personal property:
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the property/resource limit. Also,
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have ownership interest in or a lie
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Property held by the AU +1,400 $2,8
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• Step-parent(s); and • Caretak
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• A victim of domestic abuse. •
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*The MAP amount is subject to chang
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• Grant amounts of $10 or less.
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CW 42-400 RESIDENCE CW 42-400 - Res
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Can aid be continued if the partici
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CW 42-417 - Recipients from Other S
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How is a Noncitizen’s eligibility
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• LEADER will fail the individual
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I-181-A I-181-B No Yes - PRS grante
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What is an alien registration numbe
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In addition to comparing the SAVE d
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Document Valid-appearing I-551, I-1
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• In the case of an adopted child
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Can a foreign passport be used to v
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What is the I-94? The I-94 is issue
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The I-551 and I-151 contain “clas
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How are non-citizens referred to th
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Who is eligible to VAWA? Applicant/
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Same I-797C I-797/ I-797C Same Indi
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I-551 Z13 may indicate battery, nee
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What are the family relationship re
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• On the right side of the screen
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Can confidential information about
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Who are Amerasians? Amerasians are
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Specialized Supportive Services Wor
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What are the “New Exemption/Good
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What action is taken when the GAIN
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EXAMPLE An exemption for caring for
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Is a GAIN sanction a mandatory coun
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Updating the sanction “end date
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Can the County and the Tribal TANF
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CW 42-762 - Introduction to the Cal
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Teens ages 18 & 19 For 18 and 19 ye
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Failure of the parent or stepparent
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See CW 89-200 Minor Parent for more
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needy/indigent when the sponsored n
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See CW 42.433 Eligible Alien Status
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CW 44-101 - Definition CW 44-100 IN
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CW 44-101 (m) - Income Reporting Th
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How is the income received from the
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A child/spousal payment is received
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If an applicant/participant receive
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NOTE: In 1994, Congress transferred
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See Income - Earned for LEADER proc
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occupant’s rent payment to the la
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$400 DBI -225 DBI disregard $175 Re
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See CW 43-100 Responsible Relatives
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The house payment (including the ta
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CW 44-115.3 - In-Kind Values What a
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CW 44-133.3 - Income From Other Pro
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A step-parent who is the spouse of
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Monthly Income Computation $700 Jul
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o The net non-exempt income of time
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If adding the father does not resul
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The value of in-kind income for the
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CW 44-207.3 - Lump Sum How is lump
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Laundry Telephone The participant n
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The PA 371 (out of drawer), Non-Rec
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House Repairs Interim Shelter Movin
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See Homeless - CalWORKs for LEADER
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1815, Important Notice Regarding a
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Is a family required to have a noti
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out in the amount of $350. The rema
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If apparent CalWORKs eligibility ca
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How many days of temporary shelter
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Name and phone number of landlord,
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again. The parent requests HA for t
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Uninhabitability of the residence -
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If the AU receives HA but the famil
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In addition to the security deposit
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Family locates permanent housing fo
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Does a family need to have an evict
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Is the Rent Arrearages Payment a On
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NOTE: For drug felons only: in a tw
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What should the EW do when the tota
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Who is eligible to receive funds un
Page 289 and 290: EXAMPLE An AU applies for MA under
Page 291 and 292: 3. PA 956, Housing/Utility Verifica
Page 293 and 294: and MA program applications, includ
Page 295 and 296: Who is not eligible to receive fund
Page 297 and 298: EXAMPLES Example 1 After receiving
Page 299 and 300: How are the THAP+14 benefits issued
Page 301 and 302: SSI/SSP parent(s), or non-needy pay
Page 303 and 304: Permanent HA is issued for the move
Page 305 and 306: Do the 4-Month RA payments count as
Page 307 and 308: Can a pregnant applicant with no el
Page 309 and 310: When the participant does not repor
Page 311 and 312: PA 1675 (out of drawer), Direct Dep
Page 313 and 314: Instruct the participant to complet
Page 315 and 316: ETA is a special kind of bank accou
Page 317 and 318: A PA 853 (out of drawer), Affidavit
Page 319 and 320: If the Direct Rent payment only pay
Page 321 and 322: The Eligibility Worker must offer D
Page 323 and 324: Good cause is entered in the Direct
Page 325 and 326: What are the duties of the Direct R
Page 327 and 328: PA 6029, Direct Rent - Landlord Ver
Page 329 and 330: When the appointment is scheduled,
Page 331 and 332: Is the DR EW required to verify lan
Page 333 and 334: o PA 6029 Information reported in S
Page 335 and 336: Adds the landlord as a vendor to LE
Page 337 and 338: Are protective payee payments requi
Page 339: ESD will notify Central Print to pu
Page 343 and 344: 4. Determine if the AU meets any ex
Page 345 and 346: The following examples will illustr
Page 347 and 348: Is the MFG rule applied when a fami
Page 349 and 350: CW 2102 (LDR generated), The Maximu
Page 351 and 352: If a pregnancy occurs due to the fa
Page 353 and 354: When is the waiver of the MFG rule
Page 355 and 356: What form is used to inform the par
Page 357 and 358: If the inconsistency is not related
Page 359 and 360: What is the processing timeframe fo
Page 361 and 362: When a Tribal TANF program requests
Page 363 and 364: Which Region receives the higher MB
Page 365 and 366: How is the monthly grant amount cal
Page 367 and 368: The father is added to the existing
Page 369 and 370: At the request of the individual AU
Page 371 and 372: What are the county-initiated mid-q
Page 373 and 374: What is the beginning date of aid (
Page 375 and 376: What is the beginning date of aid (
Page 377 and 378: See Individual-Remove From Assistan
Page 379 and 380: CW 44-317.6 - Foster Care/Kin-GAP W
Page 381 and 382: Unreported Mandatory Included Perso
Page 383 and 384: CW 44-340.1 - Underpayment- Definit
Page 385 and 386: When an underpayment is discovered,
Page 387 and 388: CW 44-350.2 - Overpayment Types Wha
Page 389 and 390: On what is the “good faith” det
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will probably be mailed to the dist
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efugees. Children do not need to be
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enefits, adult victims do not need
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members need to have a certain immi
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The Aid Payment is the Maximum Aid
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• I-688B section 274A.12(a)(3)
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Removal (INA Section 243(h), 241(b)
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U.S. citizen children born of a ref
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• Use the PA 203-4, Voluntary Res
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and Food Stamps? RCA families/indiv
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month time clock for cash aid. They
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eligible to RCA if they are full-ti
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applicants/participants required to
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• The EW is to complete the RS 3
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Eligibility Worker should ask for v
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Are Match Grant funds counted again
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CW 69-211 - Aid Payments Are Refuge
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assistance ceases for the RCA progr
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Where appropriate, “child” shal
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Minor Parent Optional Person Otherw
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determines to be necessary for a re
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CW 80-310 FORMS CW 2.1, Notice of A
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(CalWORKs) Program CW 2103, Reminde
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CW 81-215.1 - Definition CW 81-200
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Who does not qualify for diversion?
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of how much is paid for those servi
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• Apply an overpayment if the app
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CW 81-215.6 - Child Support Income
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Duties of CSSD Child Support Office
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See Sanction/Penalties/POI for LEAD
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insurance benefits, military allotm
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How is an applicant/participant ref
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tabs are updated with the absent pa
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• For DPSS districts 03, 04, 20,
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Declaration of Paternity, the EW mu
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• Provide the applicant/participa
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If the CW 371 cannot be located and
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as a child on his/her case, parent
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CSSD only makes a determination of
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• Provide documentation within 20
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What services are available when th
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CW 82-610 - Potentially Available I
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What is the referral process for a
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Or • Mail or fax - a paper applic
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Employment Development Department (
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(handicapped, mentally challenged,
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• If the case has been transferre
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CW 82-800 ASSISTANCE UNIT (AU) CW 8
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What are examples of persons who do
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EXAMPLE The applicant states that s
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The exact relationship of the child
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See CW 82-500 Child Support Enforce
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CW 82-808.2 - Determining the Caret
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EXAMPLE The eligible child lives wi
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Example 3 In a non-leap year an ind
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eing involved in major and minor de
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Can a parent who is in a rehabilita
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Is a parent, who is an excluded Ass
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How is the EW notified when there i
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• Update Case Comments and the FR
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CW 82-820.2 - Assistance Unit (AU)
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EXAMPLE AU consists of mom and her
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• A person who is fleeing to avoi
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CW 89-100 EXEMPT/NON-EXEMPT MAP AND
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CW 89-130(4) - No Expense Incurred
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occur or was less than expected. o
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CW 89-130(n) - Shortening the Perio
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EXAMPLE The QR Payment Quarter is O
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When a minor parent exemption occur
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NOTE: If verification provided appe
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3. Check the “Risk Assessment for
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payee. Both the adult and the minor
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Example 2 A minor parent is receivi
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CalWORKs Policy - Department of Public Social Services

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