Postal Manual Vol. VIII - India Post

9- Amount ordered to be recovered.
(a) from officials.
(b) from other sources.
10- Amount actually recovered.
(a) source of recovery.
(b) amount.
11- Amount remaining unadjusted.
12- Persons involved with names and designations and a summary by number of categories of
officials (here indicate the cadre and the number involved, e.g. clerk 2, EDSPM 1, stamp
vendor, etc.)
12A- Names of the office (s) involved with status and strength (e.g. H.S.G., L.S.G. SPM-1,
Clerks-2, Postmen-5, etc.)
13- Nature of disciplinary action taken against each official implicated or action taken against
the outsiders, if any, (in the cases of dismissal following conviction by Court, this should
be specified ), or action ordered by Court. Names of official should be followed by the
letter ‘P’ for primary offenders (culprits) and ‘S’ for subsidiary offenders.
14- Remarks (showing date of report to audit office)
195. Superintendent’s diary.- (1) The Superintendent must keep a diary (Gen.-1) in
which he should describe briefly each days’ work and enter particular of his journey when on tour,
showing clearly the name of every office, section or mail line visited or inspected, the time spent in
each office or section and, in postal divisions, also the name of each village visited (with the name
of the post office by which it is served) and the time spent at that village. He should note in his
diary the action taken by him in connection with irregularities and other matters which are not of
sufficient importance to require a separate report but which should come to the notice of the Head
of the Circle. When a Superintendent of post offices is at his headquarters, his diary should contain
particulars of visits paid to the local post office and of tests applied. Details of inspections and
important matters regarding which the Superintendent submits separate reports to the Head of the
Circle should not be recorded in the diary, but the inspection remarks or the special reports as the
case may be, should be referred to. The diary should be kept in a book and a copy of the entries for
the preceding week should be sent to the Head of the Circle on the 1 st , 8 th , 16 th and 24 th of each
month.
(2) Superintendents of post offices and R.M.S. should furnish information on the
following points at the foot of the diary for the fist weeks of April, July, October and January:-
Diary for the 1 st week of April List of offices and sections not inspected during the
preceding years.
Diary for the 1 st week of July,
October and January. (a) Number of inspections including verifications
due to be made during the year.
(b) Name of offices and sections the close of last
quarter.
(c) Balance due to be made in the year.
(d)
Names of offices and sections shown in the
diary for the 1 st week of April since inspected.
NOTE.- The first class postmaster will not submit diaries but will submit a quarterly
statement of inspection of the various departments to the Senior Superintendent.
196. Return submitted by Superintendents.- (1) The following is a table of the periodical
returns and documents that should be submitted by Superintendents:-