Postal Manual Vol. VIII - India Post

(2) The Postmaster will correspond with the Senior Superintendent in all cases including
establishment cases, relating to t the head office except in cases in which a direct reply is asked for
by the Head of the Circle or in S.B. and NSC cases or cases relating to account matters.
103. Change in designation of delivery agent.-In every case in which the Superintendent
sanctions a change in the designation of a delivery agent from postman to village postman or vice
versa a copy of the memorandum of sanction should be sent to the Head of the Circle and the
head office concerned and a copy should be kept in the Superintendent’s office file.
104. Recall or alteration of address of postal articles in the course of transmission by
post.-(1) The sender of a postal article can have the article withdrawn or its address altered
without reference to or consent of the addressee so long as it has not been delivered to the
addressee or intercepted by any competent authority. Rules in this respect pertaining to inland and
foreign article posted in India will be found in the Post Office Guides, Part I and II, Posts and
Telegraphs Manual, Volume I, Part I, Posts & Telegraphs Manual, Volume V and Foreign Post
Manual.
(2) Written applications from senders desiring withdrawal, or alteration of address of the
articles posted by them in India, accompanied by the prescribed fee (vide appendix) to the Post
Office Guides, Part I and II, as the case may be) in the form of postage stamps and a close cover
pertaining the statement of reasons for withdrawing the article or altering the address, are generally
received by Sub and Head Postmasters who forward the same to their Divisional Superintendents
for order. When such an application is received through a Sub or head Postmaster, the
Superintendent should open the sealed cover accompanying the application and examine if the
reasons given by the sender for withdrawing the article or altering its address are convincing. The
application should, thereafter, be returned to the concerned sub or Head Postmaster with the
Superintendent’s order on it.
(3) If an application is received by the Superintendent other wise than through a sub or
Head Postmaster, it should be ensured that it is accompanied by the prescribed fee in the form of
postage stamps along with a sealed cover containing the sender’s statement of reasons. If it is
complete in all respects, it should be forwarded with the Superintendent’s orders to the Postmaster
concerned for further necessary action. Incomplete applications should be returned to the senders
pointing out the omissions with advice to re-submit them after completion of the omissions
through the concerned sub or Head Postmaster.
105. Professional letter-writers. - The Superintendent may allow professional letterwriters
to carry on their business of the post office premises.
(2) In case of a large head office or its town sub-offices, the superintendent may, when he
considers it advisable lease out the right to use to post office premises for this purpose to a
contractor who may be required to pay for the privilege and execute a deed in guarantee that the
work will be well done and at the rates fixed by the Superintendent. It should be borne in mind
that such a course should be adopted and is justifiable only when the interests of he public can be
served, i.e. when it is possible thereby to secure trustworthy writers who will do the work at least
as well and at as low rates as other professional writers.
(3) The following procedure should henceforth be observed is assessing rent for the space
occupied by the professional letter-writers in the premises of the posts and Telegraphs offices:
(i) Wherever licence have been issued on contract systems adopted in the past, same system
should continue in future.