Postal Manual Vol. VIII - India Post

(b) Packets and parcels should be destroyed in the presence of the Manager, unless there
are special instructions of the Postmaster-General about the disposal of periodicals,
magazines and newspapers for any public purpose.
Whenever any articles is disposed of as described above a note to that effect must be made under
the initials of the Manager in the last column of the register of registered articles and articles
containing valuable property received. If any such article is required to be kept in deposit for more
than three months pending a reply to reference regarding its disposal an explanatory remark to that
effect will be made against its entry in the last column of the register.
(4) Articles containing anything liable to perish or deteriorate, such as fruit, cheese,
medicines, cigars and provisions, may be destroyed or sold at any time at the discretion of the
Manager. When the contents are of such nature that, although of intrinsic or saleable value, it may
ultimately be found undesirable to sell them, e.g., medals, religious emblems or fire-arms, the
orders of the Postmaster-General must be obtained within the period of deposit.
(5) All articles containing valuable property which remain undisposed of will, after the
close of the third month succeeding that in which they were received in the office, be transferred to
the register of articles containing valuable property in store (R.L.O.-4) a serial No. being given to
each in this register, and the same No. clearly written on a label pasted to the article. Such articles
must then be removed to another well secured almirah where they will be arranged according to
their Nos. A fresh series of Nos. will be commenced on the 1 st April of each year.
(6) The entries in the last column of the register or registered articles and articles
containing valuable property received will show how each article has been disposed of i.e.,
whether redirected to the addressee or returned to the sender or despatched to another R.L.O. or
destroyed or placed in store. No article which has been in the office for a period of three complete
months succeeding that in which it was received must on the eighth day of the fourth month appear
in this register as undisposed of.
(7) The check prescribed by rule 424(3) will be applied also in the case of articles entered
in the register of articles containing valuable property in store.
435. Final disposal of articles entered in register of articles containing valuable
property in store.- Articles of value found in letters, parcels and packets will, after having
remained in deposit for one year after the expiration of the month in which they were received, be
disposed of in the following manner :-
(a) Cash and currency notes must be made over under receipt to the postmaster of the post
office at the headquarters of the Circle for credit in his account as an unclassified
receipt. A note will be made in the register of articles containing valuable property in
store of the amount of cash and the value of the currency notes forming the remittance,
the total amount of which will be intimated to the Audit Office concerned, in a letter
registered on service. Halves of currency notes, however, must be sent in covers
insured on service to the currency office from which the notes were issued.
(b) Postage, court-fee and other stamps, provided that they are of the current Indian issues,
will be affixed to the error book and obliterated. A note of the value of the postage and
other stamps obliterated under this rule will be made in the register of articles
containing valuable property in store. Empty unused envelopes with postage stamps
affixed to them unused postcards, empty unused embossed envelopes and stamp
booklets should be disposed of in the manner laid down in rule 154(1) of Posts and
Telegraphs Manual, Volume V.