Postal Manual Vol. VIII - India Post

more important sub-offices should be assigned to the Superintendent; the inspection of the smaller
sub-offices should be made the duty partly of the Superintendent and partly of his Inspectors; and
the systematic inspection of branch offices should be made the special duty of Inspectors.
(3) The Head of the Circle may, when he considers it advisable, require more than two
inspections of any office within a period of twelve months and may also, in divisions where there
are comparatively few sub-offices, divide the systematic inspection of branch offices between the
Superintendent and his Inspectors.
(4) Every mail office, record office or section in a division must be thoroughly inspected at
least twice in every twelve months. The inspections should be divided by the Head of the Circle
between the Superintendent, the Assistant Superintendent attached to the divisional office and the
Sub-divisional Inspector, R.M.S. As a general rule, the inspection of the more important mail and
record offices should be assigned to the Superintendent. The inspection of the more important
sorting section should be made the duty of the Superintendent and the inspection of other offices
and sections that of the Assistant Superintendent or Sub-divisional Inspector.
(5) The Head of the Circle, may himself arrange the tours of any or all of his
Superintendents, or require them to submit plans of tours in advance, or leave it to them to carry
out their tours and perform their duties of inspection according to their own judgement.
NOTE 1. – A Head of a Circle may relieve the Superintendents of all or any of the
inspections or verifications of the accounts of any head office by assigning this work to an
Assistant Postmaster-General or an Assistant Director of Postal Services.
NOTE 2.- The administrative branch of the Presidency offices will be inspected by the
Postmaster-General or the Director in charge of City areas while the actual inspection of the
various branches of the General Post Office will be carried out by the Presidency Postmasters
himself twice a year.
22. Director-General’s circulars. – (1) Copies of the Director-General’s circulars will be
issued from his office in accordance with distribution lists furnished by Heads of Circles. Copies
for Heads of circles will be supplied to them direct, while those for distribution to supervising
officers and their subordinates will be issued to head postmasters in the case of the Post Office and
to Divisional Superintendents in the case the R.M.S. Heads of Circles should supply these officers
with a distribution list showing the number of copies to be distributed and the number to be
retained for their own offices and should also inform the director-General’s office from time to
time of any changes that may become necessary in the list furnished to it.
(2) Postal notices will be issued apart from, and not as annexures to the circulars; and,
except in the case of certain large head offices selected by Heads of circles, only two copies of
each such notice will be supplied to each office, one for exhibition on the office noticeboard and
the other for record. In cases in which further copies are required for distribution to the public, the
Head of the circle should at once telegraph for the requisite number of copies. In the printing press
the type of postal notices will be kept standing for ten days from the date appearing on the circular
for printing the additional copies that may be required. Requisitions received after that period
cannot be attended to. If the issue of a vernacular translation of a postal notice is required, in the
regional language, the Head of the Circle concerned should arrange for its supply himself.
23. Circulars of Head of Circles. – (1) Orders issued by a Head of a Circle for the general
information and guidance of the officers in his Circle should be published in the form of a monthly
circular which should bear a consecutive annual series of numbers. The pages of circulars should
also be numbered in a consecutive series throughout the year. Every item of a circular should bear
in heavy type, on the upper right hand corner, the name of the department which it concerns. Any