Postal Manual Vol. VIII - India Post

NOTE :- It may be necessary for an overseer to leave the route laid down in his route
statement inorder to inquire into a case of loss or to make arrangements for the conveyance of
mails in another part of his beat, etc. and in such cases he may not be able to complete his circuit
within the prescribed time. When in any such case, the overseer’s duties include the conveyance or
escort of cash, the Superintendent should, if necessary, make other arrangements for the transport
of cash to or from the offices which the overseer cannot visit in the usual course.
Superintendents, R.M.S.
170. Statistical memoranda .- Each sub-divisional Inspector is required to submit halfyearly
statistical memoranda (Ms.-14(b)] for all sorting sections and sorting mail office in the subdivision.
These memoranda should, after examination by the Superintendent and comparison with
the notes made at inspections, be forwarded in original to the Head of the Circle, a copy being kept
on record.
170-A. Inspection of office of Assistant Superintendent of mail office and of Inspector,
R.M.S. – (1) The office of every Assistant Superintendent of mail office and of Inspector, R.M.S.
should be thoroughly inspected at least once in every twelve months by the Superintendent in
accordance with the standard questions. Notes of the inspection should be prepared, signed and
kept on record in the Superintendent’s office in conformity with the instructions given in rule
243(3) relating to the inspection of R.M.S. offices and sections.
(2) When the inspection is completed, a copy of the remarks recorded in the order book
(MS.-8) should be forwarded to Head of the Circle.
CONVEYANCE OF MAILS
Superintendents of Post Offices
171. Mail arrangements .- (1) The Superintendent will be responsible that proper
arrangements are made for the transmission of mails through his division. First, he must select the
most convenient and expeditious routes; secondly, he must reduce, as far as practicable, the
number of bags exchanged between offices, with the object of curtailing work in post offices and
keeping down the weight of mails especially on runners’ lines. In selecting a through mail route,
the state of the roads and the communications to be effected should be borne in mind, and it should
be remembered that it is not always advisable ti follow the shortest road. For instance, if an
important sub-office lies off the direct line of communication, the mail route may often with
advantage be carried past that office, instead of being connected with it by means of a branch line.
As a general rule, the claims of the larger sub offices to the quick disposal of correspondence
should take precedence over those of less important offices.
NOTE.- On runners’ lines where there any danger from man or beast, night running should
be prohibited. In some places, night running may not be in the least dangerous and before
prohibiting night running, the matter should be carefully considered by the Superintendent. In
specially dangerous places, a single runner should not be employed.
(2) The Superintendent will prescribe on what mail line time bills (M-7) are to be used and
supply each office situated on such lines with a time-table of the mail line for the dry season and
the monsoon. He will also supply every post office situated on mail lines for which time bills are
not prescribed with an extract from the Register of lines and stages (M.-40) maintained by him, in
the form of a time-table, showing the hours of arrival and despatch of mails.