Postal Manual Vol. VIII - India Post

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(2) The monthly receipts and disbursements will be obtained in the following manner :- (a) In the case of head office – Take the head office summary, and add together (i) the totals of receipts, and (ii) the totals of payments, for the month, after excluding from those totals drawings from, and remittances to, the treasury and such transfers of cash from or to other head offices as have been made for the purpose of replenishing the funds of the head office in question or of disposing of its surplus collections. (b) In the case of sub-office. – Take the copy of the sub-office account, and add together (i) the monthly totals of all the columns under the head of receipts, and (ii) the monthly totals of the columns under the head of payments, with the exception of the totals of the columns showinig the postage due on articles of the letter mail received for delivery and returned undelivered, the drawings from, and remittances to, the treasury, ad remittances from and to the head office or other sub-offices. NOTE – If however, the sub-office is a cash office, remittances from or to other sub-offices must be taken into account. From the figures showing the monthly receipts and disbursements thus arrived at, deduct the total amounts, shown under the heads of “receipts” and “payments’ respectively, in the abstracts of the transactions of branch offices for the same month, after excluding from those amounts the postage due on articles of the letter mail received for delivery and returned undelivered, the direct drawings from and remittances to, the treasuty (if any), and remittances from and to the account office. To the balance of receipts and the total amount shown in the abstracts as remitted to the account office, and to the balance of disbursements add the total amount shown in the abstracts as received from the account office. (c) In the case of a branch office. – Take the B.O. account for the month and note down the amounts shown under the heads of ‘receipts’ and ‘payments’, after excluding from those amounts the postage due on articles of the letter mail received for delivery and returned undelivered, the direct drawings from, and remittances to, the treasury (if any), and remittances from and to the account office. NOTE.- It is intended, that the calculation of the average receipts and disbursements, for the purpose of this rule should be based on the actual cash transactions of the office and, therefore, items such as payments on account of Land and Miscellaneous Revenue money orders, which are adjusted by book debit, should be excluded from the calculation. (3) With the data mentioned in paragraph (1) of this rule, the principles stated in the two preceeding rules can, in ordinary cases, be applied without difficulty in fixing the minimum and maximum cash balances of any office. In special cases, however where a suitable maximum cash balance cannot be fixed on those data, the <strong>Post</strong>master-General may fix the maximum cash balance on such data and in such a way, as the circumstances of the case demand. For instance, in the case of an office the receipts of which are largely in excess of the payments, which makes its daily remittance to the treasury, head office, or cash office at noon, and where heavy postal collections are made after that hour, while the payments are made chiefly in the morning , the average net receipts between the hour at which the remittance for the day is made and the close of the day would probably make a suitable maximum cash balance. (4) The following are a few examples or ordinary cases :- I. Cases in which the receipts are greater than the payments
Example A Monthly Daily Rs. Rs. Average receipts . . . . . 900 30 Average payments . . . . . 450 15 Method prescribed for making and receiving remittances Period between two ordinary remittances . . Two days. Time within which a special remittance can be obtained In case of emergency . . . . . One day. In mail bag, by railway and Steamer Here the payments average only Rs. 15 per day, while the receipts are twice as great, and in case of need, money could be obtained in a single day. The minimum balance should, therefore, be fixed at Rs. (15x1) + (25 per cent on 15) = Rs. 19, say Rs. 20. The maximum balance should be Rs. 20+[(30-15)x2] = Rs. 50. Example B Monthly Daily Rs. Rs. Average receipts . . . . . 1,200 40 Average payments . . . . . 900 30 Method prescribed for making and receiving remittances In mail bad, by runner’s line worked in the day time. Period between two ordinary remittance Four days. Time within which a special remittance can be obtained in case of emergency Two days. Here the payments average Rs. 30 per day, while the receipts are only slightly in excess of the payments, and in an emergency, a special remittance could not be obtained in less than two days. The minimum balance should, therefore, be fixed at Rs. (30x2) + (50 per cent on 30) = Rs. 75. The maximum balance should be Rs. 75+[(40-30)x4] = Rs. 155. Example C Monthly Daily Rs. Rs. Average receipts . . . . . 3,000 100 Average payments . . . . . 600 20 Method prescribed for making and receiving remittances Through the overseer Period between two ordinary remittance Seven days. Time within which a special remittance can be obtained in case of emergency Three days. Here the payments average Rs. 20 per day, while the receipts are five times as great, and in case of need, a special remittance could be obtained in three days. The minimum balance, therefore, need not be more than Rs. (1/2 of 20)x3= Rs. 30. The maximum balance should be Rs. 30+[(100-20)x7] = Rs. 590.
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POSTS AND TELEGRAPHS MANUAL VOLUME
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CONTENTS OF CHAPTER HEAD OF CIRCLES
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another person. 66 Payment of Posta
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2-A. The Head of a Circle will insp
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13. Registers and records in a Circ
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Monthly Summary ………………
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ED letters, magazines and periodica
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8 - Amount written off. 9 - Amount
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(16) Irregularities, enquiries and
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certificates irregularly issued). (
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(81) Register of Pakistan Policy Ca
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circular which relates to miscellan
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28. Monthly statistics. - A Head of
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(iv) (v) (vi) (vii) In the event of
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advances, and to enable to postal o
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(i) (ii) reduce the work of the int
Page 33 and 34: outes, and all cases of acceleratio
Page 35 and 36: shown in the memo. of authorised ba
Page 37 and 38: (2) Stamp duty will have to be paid
Page 39 and 40: e sent to the Head of the Circle, u
Page 41 and 42: extent the production of legal proo
Page 43 and 44: NOTE 6.- The Head of a circle has d
Page 45 and 46: Act, may be opened and destroyed. I
Page 47 and 48: The Assistant Controller, Foreign S
Page 49 and 50: (a) from the foreign postal adminis
Page 51 and 52: packets to post, the head of the Ci
Page 53 and 54: presented and in that case the mone
Page 55 and 56: not covered by the standard designs
Page 57 and 58: CONTENTS OF CHAPTER 2 SUPERINTENDEN
Page 59 and 60: 155. Distribution of work in office
Page 61 and 62: 214. Stock book 215. Custody and st
Page 63 and 64: CHAPTER 2 SUPERINTENDENTS GENERAL A
Page 65 and 66: sorting Mail Office the mis-connect
Page 67 and 68: (ii) Where rent is now being charge
Page 69 and 70: 111/1. Transfer of a branch office
Page 71 and 72: on service. The Supdt., R.M.S. shou
Page 73 and 74: corrected immediately before the is
Page 75 and 76: 123. Relaxation of duties of delive
Page 77 and 78: (i) (ii) (iii) (iv) Where the name
Page 79 and 80: conditions, be forwarded to the Dir
Page 81 and 82: (2) With a view to developing corre
Page 83: (money orders, savings bank warrant
Page 87 and 88: The maximum balance should be Rs. 2
Page 89 and 90: less than half the minimum cash bal
Page 91 and 92: 147. Disposal of surplus cash.- Sur
Page 93 and 94: 153. Deleted. Chapter 2, Rule 153-
Page 95 and 96: NOTE 1.- The Superintendent or in h
Page 97 and 98: at the time he visits them in the c
Page 99 and 100: (3) Time bill should ordnarily be p
Page 101 and 102: 181. Penalties under mail contracts
Page 103 and 104: In submitting proposals relating to
Page 105 and 106: Superintendent should instruct the
Page 107 and 108: Description of return To Whom Submi
Page 109 and 110: 36. Copy of verification remarks in
Page 111 and 112: 4. Statement of service messages is
Page 113 and 114: lists (M-1) tendered with mails des
Page 115 and 116: (n) (o) Copies of the Manual, Codes
Page 117 and 118: STOCK All Superintendents 208. Auth
Page 119 and 120: contract or the market rates (as th
Page 121 and 122: (d) cord No. 2 (ball twine)- one ba
Page 123 and 124: account clerk to sub and branch off
Page 125 and 126: 235. Order book.- (1) When the insp
Page 127 and 128: (4) The second inspection, which sh
Page 129 and 130: Clause 2. Check of undisbursed pay
Page 131 and 132: Clause 8-B (1). Ensure that the amo
Page 133 and 134: Clause 15. Comparison of balance of
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prescribed to be maintained; and fo
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attached thereto as those prescribe
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equirements; and (vi) to collect in
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249. Arrangement of sorting case.-
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other points to which his enquiries
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38. Is the registration sorter fit
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CONTENTS OF CHAPTER 3 INSPECTORS OF
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CHAPTER 3 INSPECTORS POSTS AND ASSI
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himself thoroughly acquainted so as
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274 “Fixed Beat” system :- In t
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in each case of absence of a perman
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temporary officials while in milita
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300. Inspection of post offices. -
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CONTENTS OF CHAPTER 4 TOWN INSPECTO
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308. Memorandum book - The Town Ins
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315. Enquiries - All cases received
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CONTENTS OF CHAPTER 5 ASSISTANT SUP
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(vi) To initial and date the files
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sections. When not travelling, he s
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subsequent ones. All Circulars shou
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NOTE 1.- The SRM may at his discret
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CONTENTS OF CHAPTER 7 OVERSEERS RUL
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345. Thumb and finger impressions.
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353. Deleted. 354. Extraordinary oc
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RULE CHAPTER 8 CONTENTS OF CHAPTER
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361. Account of charges on goods de
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Hones. Ink powder. Ink pots. Ink st
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369-A. Black Stamp Cancellation Ink
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(b) (c) Indents for articles requir
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Serial No. Register of duplicate ke
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Marathi } Postmaster-General, Mumba
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(e) Every entry in each invoice or
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414. Preparation and use of R.L.O.
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CHAPTER 9 RETURNED LETTER OFFICES G
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(c) A sorting case with compartment
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404. Stamping of articles. - All ar
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clerk must bring the matter at once
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not known to the Returned Letter Of
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18. Santa Cruz Islands 19. Singapor
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NOTE - In the case of sub-offices,
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(iv) all unregistered articles foun
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e printed on the two sides (outside
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(b) Packets and parcels should be d
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(2) The result of the enumeration w
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CHAPTER 10 BREAKS AND ACCIDENTS 440
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449. Report to the Director General
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RULES Advance(s) - Aligarh locks Al
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RULES Procedure to be followed by S
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B Bags - RULES Description of diffe
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Impressions of stamps and seals hol
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C RULES Camp correspondence - Card
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RULES Selection of a post office as
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RULES Powers of Heads of Circles to
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RULES Authority of Head postmasters
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RULES Date-stamp impressions - Chec
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RULES Treatment of foreign news pap
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RULES Deposit - Checking of article
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RULES Memorandum of - in a R.L.O. 4
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RULES Error book - Examination by S
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RULES Particulars to be shown in a
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RULES Supply of - 367 General lette
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RULES Supervision by Superintendent
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RULES Index - Inspection of an offi
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RULES Observations of work of R.M.S
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RULES Maintenance by - of a registe
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RULES Disposal of - of cash certifi
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RULES Duties of Inspectors of post
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RULES Lunatics - Disposal by Heads
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RULES Mail line - Fixing road estab
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RULES Supply of - to Superintendent
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RULES Disposal of monthly list of v
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RULES Entries to be made by Superin
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RULES Powers of Heads of Circles to
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RULES Pension - Control by Heads of
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RULES Postal article(s) - Disposal
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RULES Submission to Inspector by al
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RULES Local - of furniture 376 Of a
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RULES Redirection fee - Red paint -
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RULES Maintenance of separate - for
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RULES Punctuality to be observed in
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RULES Occupation of - by runners 34
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RULES Sealing lanterns - Sealing Wa
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RULES Preparation and supply of dia
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RULES Statements - Prohibition agai
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RULES Method of dispatch of article
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RULES Stock register - Class of art
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RULES Powers of Superintendents in
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RULES Tests - Test letters - Object
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RULES Maintenance by a - of rough m
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RULES Disposal by R.L.O. of foreign
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RULES Supply by Superintendents of
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RULES Withdrawals - Disposal by Hea
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Postal Manual Vol. VIII - India Post

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