Postal Manual Vol. VIII - India Post

in each case of absence of a permanent runner, the cause and duration of absence and the name of
ths substitute have been entered in the acquittance roll and that such payment has been promptly
and correctly made. He should also see that the submission of the roll has not been unduly delayed
by the overseer. Every case in which the road establishments to be paid by an overseer are not
paid within his first circuit in the month should be specially reported to the Superintendent. The
Inspector should write at the foot of each roll the total amount for which he is satisfied that
payment has been made and, after signing the entry, forward the roll to the head office concerned
so as to reach that office at latest by the end of the month in which the salaries are paid.
284. Monthly copies of sub-office accounts. – The monthly copies of sub-office accounts
[Pa.-17(a)] relating to the sub-offices within the Inspector’s powers of inspection will, after
disposal by the Superintendent, be sent by him to the Inspector, who must at once take any action
that may be required on his part by the orders passed by the Superintendent. The Inspector should
also examine the accounts in the same way as the Superintendent (see rule 136), and if any point
seems to have escaped the Superintendent’s notice, he should draw his attention to it. As soon as
each account is finally disposed of by the Inspector, he should return it to the Superintendent, after
recording on it the steps taken by him and any remarks he may have to offer.
285. Deleted.
286. Charges for delivery of mobilization covers. – When Mobilisation notices to Indian
soldiers on leave or furlough are issued by Officers Commanding Indian regiments. Inspectors in
whose sub-divisions covers containing these notices are received for delivery will receive, direct
from head offices (other than first class head offices) and sub and branch offices, monthly
statements of charges incurred for the delivery of such covers by special messengers, accompanied
by the payees’ receipts and village postmen’s visit books and registers. These should be checked
and disposed of by the Inspector ini accordance with special rules on the subject in Appendix A in
the Posts and Telegraphs Manual, Volume VI.
287. Custody of cash in branch offices. – (1) It may not be necessary to supply a safe to
every extra-departmental branch office; but in any case in which the Inspector considers that one is
required, he should make a report to the superintendent. In making his recommendation the
Inspector should take into account whether the extra-departmental should take into account
whether the extra-departmental office is authorized to do savings bank or insurance work, whether
the office is locatd in an unsafe locality and whether the valuables and cash, generally kept in the
office would justify the supply of a safe or a chest.
(2) When a safe is supplied to a departmental branch office, the Inspector should issue the
necessary orders regarding the arrangements to be made for securing it in a safe place. The safe
should be kept at the nearest police station, Treasury or Sub-Treasury if there is one at a distance
of not more than a mile from the post office and the road is normally safe and no extra expenditure
is involved; otherwise, it should be kept in the branch office. In either case, the safe must be
secured in the prescribed manner (see rule 120).
NOTE .- The above orders regarding location of iron safes do not apply to extra-departmental branch
offices. When a safe is supplied to extradepartmental branch office, the branch postmaster may be allowed
to keep it in a place convenient to him. It must be noted that all extra-departmental branch postmasters,
whether their offices are provided with iron safes or not, make their own arrangements for the safe custody
of cash and valuables on their own responsibility.
288. Departmental buildings. – The duties of the Inspector in connection with the
arrangements for the construction or repair of buildings departmentally or of departmental stage
huts, will be found in the Posts and Telegraphs Manual, Volume II.