Postal Manual Vol. VIII - India Post

NOTE 1.- The SRM may at his discretion depute one or more I.R.Ms and or supervisors or other
officials to help the IRM in the collection of statistics of offices and sections where the number of articles is
large. The I.R.M. will himself however be responsible for the correctness of the figures.
NOTE 2. – In partial relaxation of the provisions of the above rule, the statistics of single -handed
offices and sections and Press Sorting Offices may be collected once a year instead of half-yearly.
333. Tests.- The Inspector of a sub-division should frequently post test-letters, to test the
punctual clearance of letter-boxes, and also to ascertain whether all letters for post offices etc., for
which station bundles are prepared, are included therein. Particulars of these tests should be
mentioned in his diary under the head “General Report”.
334. Memorandum book. - A sub-divisional Inspector should keep a rough memorandum
book, in which he should make notes regarding any matters concerning his sub-division that are
worthy of note, but which could not ordinarily be placed on official record. All occurences coming
under his notice, which can be utilised subsequently for the application of checks on the offices in
the sub-division, should also be noted in this book. The manner in which the memorandum book is
kept up by the Inspector will indicate whether he is interested in his sub-division or not. The book
should be handed by him to his successor when he relinquishes charge of sub-division.
335. Printing of letter – boxes – (1) A sub-divisional Inspector should carry red paint
along with him when or tour, or have it sent to him, when necessary, from the store in the head
record office, and have the letter –boxes in main offices and railway stations which need painting,
painted as he comes across them in the course of his tour, at recurring intervals of about a year.
(2)The Sub-divisional Inspector should also maintain a correct and up-to-date list of all the
letter –boxes in Mail offices and at Railway stations within his jurisdiction showing the name of
the Mail office of the Railway station where each letter-box is placed and the hours at which it is
cleared.
335/1. Stock book – A stock book (sk-1) should be maintained by the Inspector of a subdivision
in accordance with the instructions given in rule 214 for the guidance of Superintendents.