Postal Manual Vol. VIII - India Post

[13/16/75-CI]
[No.1, dated the 1 st July,1976]
159. Due bag list.- (1) From the due bag statement, the Superintendent should prepare the
due bag lists showing the number of bags of each description due to be received and depatched by
each mail office or section (a) with mails or (b) as surplus for guidance of the Record Offices. In
the lists prepared for sections the number of bags to be received and despatched should be shown
seperately for the out-trip and the in-trip. The number of entry bags to be issued to a set from the
record office for use, in addition to those received by the set during its next trip or working hour
should also be noted in the bag list.
(2) Whenever any alteration is prescribed in a due mail list (M-9), the Superintendent
should inform record clerks of the nature of the corrections to be made in the due bag statement
and the due bag lists affected.
160. Arrangement of articles in mail vans.- In the memorandum of distribution of work,
the Superintendent should furnish each section, with instructions showing the proper arrangement
of the mails and the positions in which the various articles belonging to the set are to be placed in
the van. He should specify what bags should be placed in the well, or under the sorting-case or
hung on the rods, and the order in which they are to be arranged. The arrangements should be such
as to secure an even distribution of the bulk of weight over the surface of the van in order that the
strain may not rest on any particular portion or portions of the vehicle.
161. Statement of miscellaneous receipts.- On the 10 th of each month, the Superintendent
should submit to the Audit Officer concerned a statement in form (Pa-24) showing particulars of
all miscellaneous sums paid into post offices by officials attached to his division. The statement
should be prepared from the receipts granted by the postmasters for the various sums credited and
the monthly statement received from the RMS offices (Vide clause (a) of Article 377 of the Posts
and Telegraphs Initial Account Code, Vol.I)
162. A. or sorting order and B. or guidance order.-(1)
When any change in a sorting list is ordered by the Superintendent, instructions should be
issued by him in the form of an A, order. Instructions on other subjects for the guidance of his
subordinates should be issued in the form of B. orders Each of these forms is in two parts – Part I
being supplied in bound books and Part II in loose sheets. In either case, the order should be
written on part I which forms the office record and copied on part II for issue to the Inspectors and
record clerks concerned. A copy of every A. order should be furnished to the Head of the Circle,
but copies of B. orders should not be furnished to him unless specially called for. The officers to
whom copies of an A. or B. order are furnished should be noted at the foot of Part I. If, in any
particular case, an A. order does not apply to the offices or sections attached to a record office, the
copy sent to the record clerk should show merely the No. and date of the order and the
Superintendents signature: and the remarks “does not apply” should be written in the body of the
form. Each class of order should be numbered in a consecutive annual series commencing with
No.1 on the 1 st of April in each year.
(2) The orders should always be brief and concise and written in simple and intelligible
language. In A. orders, the necessary explanations should be given to enable the officials
concerned to correctly alter the sorting lists. Communications received from the Head of the Circle
should not be re-issued verbatim as B. orders. In all cases where it is necessary that B. orders
should be copied into the guidance books of sets, this should be specially stated in the order.
(3) When a B. order requires to be cancelled or amended, this should be done by means of
a fresh B order and the Superintendent should see that the fact of the original order having been
cancelled is mentioned in the record clerk’s daily report.