Postal Manual Vol. VIII - India Post

28. Monthly statistics. – A Head of a Circle should submit to the office of the Director-
General every month a statement in form [Ms.-14(c)] containing statistics of ordinary registered,
insured and value-payable articles of both the letter and parcel mail posted in post offices and in
mail offices authorised to accept such articles, as the case may be. The statistics should show
separately (a) articles on Posts and Telegraphs service and (b) other articles. He should also
furnish at the back of the statement the number of the ordinary registered and value-payable
articles of the letter mail (under ‘Posts and Telegraphs Service’ and ‘other’. Separately) posted on
the 1 st working day of each month, and the number of packets included in each. The statistics
should be compiled in the office of the Head of the circle from the statistical memorandum [Ms.
14(a)] received from the head offices and also from the statements received from the mail offices
concerned, and should be submitted to the Director-General so as to reach his office not later than
the 20 th of the month following that to which the figures relate.
NOTE 1 – A separate statement should be submitted by the Head of the Circle concerned in
respect of each of the following head offices (including its town offices), namely, (a) Calcutta, (b)
Bombay and (c) Madras. The figures of these offices should not be included in the general
statement of other offices in the Circle.
29. Irregularities in service messages despatched. – (1) After the inspection of the
telegraph branch of a combined office, the superintendent of post offices concerned will forward to
the Head of the Circle, along with the inspection report, the drafts of service messages (despatched
by officials whom he has no authority to punish) which have been placed in fault on the ground of
their having been needlessly despatched, or because they relate to the private affairs of the senders,
or because they are diffusely worded or wrongly classified, or on account of any other patent
irregularity. The Head of the Circle should pass such orders as may be called for in respect of
those messages.
(2) In respect of each message placed in fault and brought to the notice of the Head of a
Circle in the manner mentioned in the preceding paragraph or in any other way, he should decide
whether any, and if any, what portion of the cost of the message should be recovered from the
official concerned. When the cost of a service message placed in fault, is recovered, a copy of the
message in question should be sent to the Telegraph Check Office, through the Head of Circle
concerned alongwith particulars of the receipt issued for such charges realised in cash.
30. Registered News papers. – (1) Rules regarding the registration of newspapers in the
office of a Head of a Circle are contained in the Post and Telegraph Guide. The Head of a Circle
before granting registration under the said rules should satisfy himself that the provisions of
Section 9 of the I.P.O. Act, 1898 and rule 30 of I.P.O. Rules, 1933 are fulfilled.
(2) When a registered newspaper is to be posted at a mail office, the Head of Circle should
fix the latest hour up to which the paper may be posted at the mail office and inform the proprietor,
manager, or publisher of the paper of this hour, when intimating acceptance of his application for
registration.
(3) A Register of registered newspapers should be maintained in the circle office in the
prescribed form. From that Register, a list in respect of each of the offices of posting should be
drawn up and supplied to the office concerned.
This list will be prepared every year corrected up to the 1 st January and issued to all
concerned. Any change in the list should be intimated by the Head of the Circle to all concerned
immediately.