Postal Manual Vol. VIII - India Post

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under the circumstances, in the absence of definite instructions, for the safe and speedy forwarding of mails, but also to telegraph full particulars of the occurrence to his supervising officers mentioning the names of the Postal and R.M.S. officials killed or injured, if any. The, Superintendent, R.M.S. or other officer deputed for the purpose must exert himself to make such arrangements for the conveyance of the mails as the circumstances of the case may demand or admit of. It is possible to lay down any fixed rules for his guidance which would meet every contingency. He should co-operate with other postal officials, and with the Railway authorities, and endeavor always to work in harmony with them. The action, to be taken must necessarily depend on his own energy and intelligence as well as on the special circumstances of each case. He should employ any mode of conveyance available for the expeditious carriage of the mails; if trollies can be obtained, he should ask the Railway authorities to supply them, and so on. In some cases it will be advantageous, or even necessary to open a temporary mail office at the spot. When this is decided on, the Railway authorities should be requested to locate a mail van at the place for, this purpose. If the whole of the mails can not be forwarded at one time, the parcel mails should be detained in preference to the letter mails, arrangements being made for the onward despatch of all mails by the earliest opportunity and for the safe custody of those detained. In the case of important mails, e.g. foreign mails, no pains or reasonable expense should be spared in forwarding them with expedition. 446. Outward foreign mails - (1) If the interruption to the mails service is likely to cause any detention to the outward foreign, mails, the intimation given to Heads of Circle, etc. should comprise such particulars as will enable them to warn the public at Stations affected by the interruption, to post their foreign correspondence, one or more days (as may be necessary) in advance of the usual mail day. The Railway authorities should likewise be communicated with in order that every endeavour may be made to reduce the period of detention as much as possible. (2) The head of the Circle has authority, under special circumstances to arrange for special; trains or to detain the out P and O Mail steamer at Bombay for a period not exceeding 24 hours. It will be the duty of the officer at the scene of the interruption to telegraph to the Head of the Circle. If there is any risk whatever of the outward foreign mails not reaching Bombay in time. Similarly if the train conveying the outward foreign mails misses, or is likely to miss, connection will be responsible for telegraphing the news without delay to the Head of the Circle. at any junction the misconnection occurs 447. Temporary sorting lists.- In cases where interruptions occur in the beat of a section, requiring the format of one or more new temporary sections ,it will be necessary to revise the sorting lists the original section and to prepare sorting lists for any temporary offices or sections that may be opened. This duty should be performed at once. So as to prevent correspondence being delayed or miscarried. The revision or preparation of sorting lists in these cases should be done in concert with Superintendent of Post offices, if he is present otherwise the R.M.S officer should inform the post offices concerned of the changes made in the sorting lists. Such changes sorting lists may be carried out without the pervious sanction of the Head of the Circ, but the nature of the changes should be intimated to that officer as early as possible. 448. Final report on interruption – When tie interruption to the mail service has ceased, the Superintendent, R.M.S. should submit a report to the Head of the Circle, describing its cause, and the measures taken for the carriage of tile mails and the restoration of communication. The report should be accompanied by a detailed account of expenditure incurred for the conveyance of the mails; where possible, vouchers should be obtained and attached to the account. This account will be examined in the office of the Head of the Circle and returned to the Superintendent. The items passed by the Head of the Circle should be included in the next contingent bill of the Division.
449. Report to the Director General – Reports of interruptions to the mail service need be submitted to die Director – General only in cases of a serious or important character likely to be of prolonged duration or which are accompanied by loss of life amongst postal officials or of mails. These cases must be reported by telegram. In all such cases also, a report by post describing, in brief, the arrangements made , for the transmission of mails with any remarks the Head of the Circle may wish to offer, should be submitted as soon as through communication is restored. No report should be sent to the Director – General on tour unless a catastrophe of an alarming character occurs.
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POSTS AND TELEGRAPHS MANUAL VOLUME
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CONTENTS OF CHAPTER HEAD OF CIRCLES
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another person. 66 Payment of Posta
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2-A. The Head of a Circle will insp
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13. Registers and records in a Circ
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Monthly Summary ………………
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ED letters, magazines and periodica
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8 - Amount written off. 9 - Amount
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(16) Irregularities, enquiries and
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certificates irregularly issued). (
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(81) Register of Pakistan Policy Ca
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circular which relates to miscellan
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28. Monthly statistics. - A Head of
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(iv) (v) (vi) (vii) In the event of
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advances, and to enable to postal o
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(i) (ii) reduce the work of the int
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outes, and all cases of acceleratio
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shown in the memo. of authorised ba
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(2) Stamp duty will have to be paid
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e sent to the Head of the Circle, u
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extent the production of legal proo
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NOTE 6.- The Head of a circle has d
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Act, may be opened and destroyed. I
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The Assistant Controller, Foreign S
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(a) from the foreign postal adminis
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packets to post, the head of the Ci
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presented and in that case the mone
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not covered by the standard designs
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CONTENTS OF CHAPTER 2 SUPERINTENDEN
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155. Distribution of work in office
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214. Stock book 215. Custody and st
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CHAPTER 2 SUPERINTENDENTS GENERAL A
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sorting Mail Office the mis-connect
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(ii) Where rent is now being charge
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111/1. Transfer of a branch office
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on service. The Supdt., R.M.S. shou
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corrected immediately before the is
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123. Relaxation of duties of delive
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(i) (ii) (iii) (iv) Where the name
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conditions, be forwarded to the Dir
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(2) With a view to developing corre
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(money orders, savings bank warrant
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Example A Monthly Daily Rs. Rs. Ave
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The maximum balance should be Rs. 2
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less than half the minimum cash bal
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147. Disposal of surplus cash.- Sur
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153. Deleted. Chapter 2, Rule 153-
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NOTE 1.- The Superintendent or in h
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at the time he visits them in the c
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(3) Time bill should ordnarily be p
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181. Penalties under mail contracts
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In submitting proposals relating to
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Superintendent should instruct the
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Description of return To Whom Submi
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36. Copy of verification remarks in
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4. Statement of service messages is
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lists (M-1) tendered with mails des
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(n) (o) Copies of the Manual, Codes
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STOCK All Superintendents 208. Auth
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contract or the market rates (as th
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(d) cord No. 2 (ball twine)- one ba
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account clerk to sub and branch off
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235. Order book.- (1) When the insp
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(4) The second inspection, which sh
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Clause 2. Check of undisbursed pay
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Clause 8-B (1). Ensure that the amo
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Clause 15. Comparison of balance of
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prescribed to be maintained; and fo
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attached thereto as those prescribe
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equirements; and (vi) to collect in
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249. Arrangement of sorting case.-
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other points to which his enquiries
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38. Is the registration sorter fit
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CONTENTS OF CHAPTER 3 INSPECTORS OF
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CHAPTER 3 INSPECTORS POSTS AND ASSI
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himself thoroughly acquainted so as
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274 “Fixed Beat” system :- In t
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in each case of absence of a perman
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temporary officials while in milita
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300. Inspection of post offices. -
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CONTENTS OF CHAPTER 4 TOWN INSPECTO
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308. Memorandum book - The Town Ins
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315. Enquiries - All cases received
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CONTENTS OF CHAPTER 5 ASSISTANT SUP
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(vi) To initial and date the files
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sections. When not travelling, he s
Page 173 and 174: subsequent ones. All Circulars shou
Page 175 and 176: NOTE 1.- The SRM may at his discret
Page 177 and 178: CONTENTS OF CHAPTER 7 OVERSEERS RUL
Page 179 and 180: 345. Thumb and finger impressions.
Page 181 and 182: 353. Deleted. 354. Extraordinary oc
Page 183 and 184: RULE CHAPTER 8 CONTENTS OF CHAPTER
Page 185 and 186: 361. Account of charges on goods de
Page 187 and 188: Hones. Ink powder. Ink pots. Ink st
Page 189 and 190: 369-A. Black Stamp Cancellation Ink
Page 191 and 192: (b) (c) Indents for articles requir
Page 193 and 194: Serial No. Register of duplicate ke
Page 195 and 196: Marathi } Postmaster-General, Mumba
Page 197 and 198: (e) Every entry in each invoice or
Page 199 and 200: 414. Preparation and use of R.L.O.
Page 201 and 202: CHAPTER 9 RETURNED LETTER OFFICES G
Page 203 and 204: (c) A sorting case with compartment
Page 205 and 206: 404. Stamping of articles. - All ar
Page 207 and 208: clerk must bring the matter at once
Page 209 and 210: not known to the Returned Letter Of
Page 211 and 212: 18. Santa Cruz Islands 19. Singapor
Page 213 and 214: NOTE - In the case of sub-offices,
Page 215 and 216: (iv) all unregistered articles foun
Page 217 and 218: e printed on the two sides (outside
Page 219 and 220: (b) Packets and parcels should be d
Page 221 and 222: (2) The result of the enumeration w
Page 223: CHAPTER 10 BREAKS AND ACCIDENTS 440
Page 227 and 228: RULES Advance(s) - Aligarh locks Al
Page 229 and 230: RULES Procedure to be followed by S
Page 231 and 232: B Bags - RULES Description of diffe
Page 233 and 234: Impressions of stamps and seals hol
Page 235 and 236: C RULES Camp correspondence - Card
Page 237 and 238: RULES Selection of a post office as
Page 239 and 240: RULES Powers of Heads of Circles to
Page 241 and 242: RULES Authority of Head postmasters
Page 243 and 244: RULES Date-stamp impressions - Chec
Page 245 and 246: RULES Treatment of foreign news pap
Page 247 and 248: RULES Deposit - Checking of article
Page 249 and 250: RULES Memorandum of - in a R.L.O. 4
Page 251 and 252: RULES Error book - Examination by S
Page 253 and 254: RULES Particulars to be shown in a
Page 255 and 256: RULES Supply of - 367 General lette
Page 257 and 258: RULES Supervision by Superintendent
Page 259 and 260: RULES Index - Inspection of an offi
Page 261 and 262: RULES Observations of work of R.M.S
Page 263 and 264: RULES Maintenance by - of a registe
Page 265 and 266: RULES Disposal of - of cash certifi
Page 267 and 268: RULES Duties of Inspectors of post
Page 269 and 270: RULES Lunatics - Disposal by Heads
Page 271 and 272: RULES Mail line - Fixing road estab
Page 273 and 274: RULES Supply of - to Superintendent
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RULES Disposal of monthly list of v
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RULES Entries to be made by Superin
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RULES Powers of Heads of Circles to
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RULES Pension - Control by Heads of
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RULES Postal article(s) - Disposal
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RULES Submission to Inspector by al
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RULES Local - of furniture 376 Of a
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RULES Redirection fee - Red paint -
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RULES Maintenance of separate - for
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RULES Punctuality to be observed in
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RULES Occupation of - by runners 34
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RULES Sealing lanterns - Sealing Wa
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RULES Preparation and supply of dia
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RULES Statements - Prohibition agai
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RULES Method of dispatch of article
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RULES Stock register - Class of art
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RULES Powers of Superintendents in
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RULES Tests - Test letters - Object
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RULES Maintenance by a - of rough m
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RULES Disposal by R.L.O. of foreign
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RULES Supply by Superintendents of
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RULES Withdrawals - Disposal by Hea
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Postal Manual Vol. VIII - India Post

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