Postal Manual Vol. VIII - India Post

(3) The entries in the diary should be made in duplicate, and at the end of each week, i.e.,
on the 1 st , 8 th , 16 th , and 24 th of each month, the upper of the two leaves forming the diary for the
preceding week, should be torn out of the book and despatched to the Inspector to whom a
summary of work in form (Genl.-12) should be sent with the diary for the last week of the month.
Ordinarily, the diary should be the only communication addressed by the overseer to the Inspector:
separate reports by letter should be submitted only in urgent cases, when early orders are required.
The overseers should note in their diaries the hours of their arrival at and departure from post
offices visited.
NOTE 1 – When taking over bags at a stage where there is no post office, runners are required to
examine their condition and seals and, if any damage is noticed, to make a report to the first post office that
is passed. The overseer should satisfy himself, when travelling over his beat, that this duty is understood by
the runners, and state in his diary whether the bags are examined at such stages.
NOTE 2.- The office copies of an overseer’s diary should be destroyed twelve months after the date
on which they were prepared.
356. Deleted.