Postal Manual Vol. VIII - India Post

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375. Description of furniture required in an office.- The number, size and pattern of articles of furniture required for an office will depend on the size and importance of the office and the number of officials. Particulars about the furniture in ordinary use in post offices, mail offices and record offices will be found in Chapter 6 of the Posts and Telegraphs Manual, Volume II. 376. Supply of furniture.- (1) Furniture will ordinarily be supplied by the stock depot in compliance with indents, but the Head of the Circle may, if he considers it advisable, authorise he indenting or countersigning officer to purchase furniture locally. (2) Duplicate keys of all safes should be kept in a locked safe in the stock depot, in the joint custody of the Manager and the Superintendent or Head Assistant of the Circle Office. Each key should be properly labelled and entered in a register in the form below:-
Serial No. Register of duplicate keys of safe supplied to Offices in the circle No. of Name of office Initials of office Initials of Remarks duplicate to which the Superintendents, Manager Key Key belongs or Head Assistant (3) When the key of such a safe is lost, the postmaster of record clerk, as the case may be, will report the fact by telegram to the Head of the Circle and according to his orders the duplicate key should be issued, after necessary entries have been made in the register by the Manager and the Superintendent or Head Assistant conjointly. (4) In cases where it is considered dangerous to allow the safe the key of which is lost, to remain in the office where the loss occurs, the Head of the Circle will arrange to have to safe withdrawn and supplied to another office situated in some other part of the Circle. (5) In the case of steel almirahs, cabinets, cupboards or lockers furnished with body locks (as distinct from padlocks) which are ordinarily applied by their manufacturers with duplicate keys the same should be kept in the Divisional Office of the Superintendent in whose jurisdiction the office is situated in the joint custody of the Head Clerk and Stock Clerk of the Divisional Office. NOTE.1- In places where there are workshops of the manufacturers who have manufactured the safe, the key of which has been lost, heads of Circles may, in order to avoid transport and railway freight charges in the body-locks of the safe altered and fresh keys prepared. This work should be carried out only by the manufacturer who made the safe. The safe may then be retained in the same office. NOTE 2.- Indents for furniture may be submitted by a Superintendent only after personal inspection by him, or by the Inspector of the office for which the articles are required, and there should be a note to this effect in the “Remarks” column of the indent. NOTE 3.- In Circle where the Stock Depot is located at a place different from the Circle Office, the duplicate keys of the safes may be kept in the Circle Office itself in the joint custody of the Office Superintendent and the Assistant Director of Postal Services. The Office Superintendent will maintain the prescribed register of duplicate keys. NOTE 4.- The duplicate keys of the safe / cash chest in the Telephone Districts should be entrusted to an independent agency in the station, viz., Local Stores Depot, Head of the Circle or the Controller of Telegraph Stores who will keep the keys in sealed cover with proper marking, with the seal of the respective Telephone District duly affixed on the cover. A certificate regarding safe custody and verification of existence of seal in an intact condition will be obtained by the Telephone Districts periodically i.e. once a year, from the person entrusted with safe custody of duplicate keys and maintenance of the register prescribed in Clause 2 of the rule is not necessary. 377. Supply of Post Office Certificates.- (1) Stocks of Post Office Certificates for both single and joint holders should be held by each Postal Stock Depot under lock and key for supply to post offices, and accounts of the receipts and issues should be maintained in the prescribed Stock Registers (C.C-12). A separate register should be used for each denomination. Supplies of the certificates should be advised in form of Invoice (C.C.-13) prepared in triplicate. The stock depot should retain the original and send the duplicate and triplicate copies in registered covers to the receiving office. The Nos. of the invoices issued by the stock depot must run in a consecutive series for each head office seperately. The series should remain unbroken from year to year, and no closing annual invoices should be issued. In respect of certificates returned to the Stock Depot, the invoice should be prepared in quadruplicate. The original invoice will be retained by the depatching office and the remaining three copies sent to the Stock Depot. The Stock Depot will after checking the stock invoiced return the duplicate and quadruplicate copy of the invoice to the
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POSTS AND TELEGRAPHS MANUAL VOLUME
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CONTENTS OF CHAPTER HEAD OF CIRCLES
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another person. 66 Payment of Posta
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2-A. The Head of a Circle will insp
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13. Registers and records in a Circ
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Monthly Summary ………………
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ED letters, magazines and periodica
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8 - Amount written off. 9 - Amount
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(16) Irregularities, enquiries and
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certificates irregularly issued). (
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(81) Register of Pakistan Policy Ca
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circular which relates to miscellan
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28. Monthly statistics. - A Head of
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(iv) (v) (vi) (vii) In the event of
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advances, and to enable to postal o
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(i) (ii) reduce the work of the int
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outes, and all cases of acceleratio
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shown in the memo. of authorised ba
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(2) Stamp duty will have to be paid
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e sent to the Head of the Circle, u
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extent the production of legal proo
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NOTE 6.- The Head of a circle has d
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Act, may be opened and destroyed. I
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The Assistant Controller, Foreign S
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(a) from the foreign postal adminis
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packets to post, the head of the Ci
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presented and in that case the mone
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not covered by the standard designs
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CONTENTS OF CHAPTER 2 SUPERINTENDEN
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155. Distribution of work in office
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214. Stock book 215. Custody and st
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CHAPTER 2 SUPERINTENDENTS GENERAL A
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sorting Mail Office the mis-connect
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(ii) Where rent is now being charge
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111/1. Transfer of a branch office
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on service. The Supdt., R.M.S. shou
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corrected immediately before the is
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123. Relaxation of duties of delive
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(i) (ii) (iii) (iv) Where the name
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conditions, be forwarded to the Dir
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(2) With a view to developing corre
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(money orders, savings bank warrant
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Example A Monthly Daily Rs. Rs. Ave
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The maximum balance should be Rs. 2
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less than half the minimum cash bal
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147. Disposal of surplus cash.- Sur
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153. Deleted. Chapter 2, Rule 153-
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NOTE 1.- The Superintendent or in h
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at the time he visits them in the c
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(3) Time bill should ordnarily be p
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181. Penalties under mail contracts
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In submitting proposals relating to
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Superintendent should instruct the
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Description of return To Whom Submi
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36. Copy of verification remarks in
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4. Statement of service messages is
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lists (M-1) tendered with mails des
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(n) (o) Copies of the Manual, Codes
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STOCK All Superintendents 208. Auth
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contract or the market rates (as th
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(d) cord No. 2 (ball twine)- one ba
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account clerk to sub and branch off
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235. Order book.- (1) When the insp
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(4) The second inspection, which sh
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Clause 2. Check of undisbursed pay
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Clause 8-B (1). Ensure that the amo
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Clause 15. Comparison of balance of
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prescribed to be maintained; and fo
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attached thereto as those prescribe
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equirements; and (vi) to collect in
Page 141 and 142: 249. Arrangement of sorting case.-
Page 143 and 144: other points to which his enquiries
Page 145 and 146: 38. Is the registration sorter fit
Page 147 and 148: CONTENTS OF CHAPTER 3 INSPECTORS OF
Page 149 and 150: CHAPTER 3 INSPECTORS POSTS AND ASSI
Page 151 and 152: himself thoroughly acquainted so as
Page 153 and 154: 274 “Fixed Beat” system :- In t
Page 155 and 156: in each case of absence of a perman
Page 157 and 158: temporary officials while in milita
Page 159 and 160: 300. Inspection of post offices. -
Page 161 and 162: CONTENTS OF CHAPTER 4 TOWN INSPECTO
Page 163 and 164: 308. Memorandum book - The Town Ins
Page 165 and 166: 315. Enquiries - All cases received
Page 167 and 168: CONTENTS OF CHAPTER 5 ASSISTANT SUP
Page 169 and 170: (vi) To initial and date the files
Page 171 and 172: sections. When not travelling, he s
Page 173 and 174: subsequent ones. All Circulars shou
Page 175 and 176: NOTE 1.- The SRM may at his discret
Page 177 and 178: CONTENTS OF CHAPTER 7 OVERSEERS RUL
Page 179 and 180: 345. Thumb and finger impressions.
Page 181 and 182: 353. Deleted. 354. Extraordinary oc
Page 183 and 184: RULE CHAPTER 8 CONTENTS OF CHAPTER
Page 185 and 186: 361. Account of charges on goods de
Page 187 and 188: Hones. Ink powder. Ink pots. Ink st
Page 189 and 190: 369-A. Black Stamp Cancellation Ink
Page 191: (b) (c) Indents for articles requir
Page 195 and 196: Marathi } Postmaster-General, Mumba
Page 197 and 198: (e) Every entry in each invoice or
Page 199 and 200: 414. Preparation and use of R.L.O.
Page 201 and 202: CHAPTER 9 RETURNED LETTER OFFICES G
Page 203 and 204: (c) A sorting case with compartment
Page 205 and 206: 404. Stamping of articles. - All ar
Page 207 and 208: clerk must bring the matter at once
Page 209 and 210: not known to the Returned Letter Of
Page 211 and 212: 18. Santa Cruz Islands 19. Singapor
Page 213 and 214: NOTE - In the case of sub-offices,
Page 215 and 216: (iv) all unregistered articles foun
Page 217 and 218: e printed on the two sides (outside
Page 219 and 220: (b) Packets and parcels should be d
Page 221 and 222: (2) The result of the enumeration w
Page 223 and 224: CHAPTER 10 BREAKS AND ACCIDENTS 440
Page 225 and 226: 449. Report to the Director General
Page 227 and 228: RULES Advance(s) - Aligarh locks Al
Page 229 and 230: RULES Procedure to be followed by S
Page 231 and 232: B Bags - RULES Description of diffe
Page 233 and 234: Impressions of stamps and seals hol
Page 235 and 236: C RULES Camp correspondence - Card
Page 237 and 238: RULES Selection of a post office as
Page 239 and 240: RULES Powers of Heads of Circles to
Page 241 and 242: RULES Authority of Head postmasters
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RULES Date-stamp impressions - Chec
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RULES Treatment of foreign news pap
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RULES Deposit - Checking of article
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RULES Memorandum of - in a R.L.O. 4
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RULES Error book - Examination by S
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RULES Particulars to be shown in a
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RULES Supply of - 367 General lette
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RULES Supervision by Superintendent
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RULES Index - Inspection of an offi
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RULES Observations of work of R.M.S
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RULES Maintenance by - of a registe
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RULES Disposal of - of cash certifi
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RULES Duties of Inspectors of post
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RULES Lunatics - Disposal by Heads
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RULES Mail line - Fixing road estab
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RULES Supply of - to Superintendent
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RULES Disposal of monthly list of v
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RULES Entries to be made by Superin
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RULES Powers of Heads of Circles to
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RULES Pension - Control by Heads of
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RULES Postal article(s) - Disposal
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RULES Submission to Inspector by al
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RULES Local - of furniture 376 Of a
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RULES Redirection fee - Red paint -
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RULES Maintenance of separate - for
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RULES Punctuality to be observed in
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RULES Occupation of - by runners 34
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RULES Sealing lanterns - Sealing Wa
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RULES Preparation and supply of dia
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RULES Statements - Prohibition agai
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RULES Method of dispatch of article
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RULES Stock register - Class of art
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RULES Powers of Superintendents in
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RULES Tests - Test letters - Object
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RULES Maintenance by a - of rough m
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RULES Disposal by R.L.O. of foreign
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RULES Supply by Superintendents of
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RULES Withdrawals - Disposal by Hea
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Postal Manual Vol. VIII - India Post

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