Postal Manual Vol. VIII - India Post

considers irregular with his report on the inspection of the telegraph branch of the office. Similarly
action should be taken by him in regard to the draft messages received with the reports of
Inspectors.
(3) When it is necessary to recover the cost of a service message or of a portion thereof
from the official in fault, the superintendent should be guided by the instructions contained in rule
29, except that the copy of the message placed in fault with the postage stamps affixed thereto and
defaced should be sent to the Circle concerned.
Superintendent of Post Offices
122. Distribution of work in head and sub-offices.—(1) Every head postmaster and
every sub-postmaster who is assisted by one or more clerks will submit, for the approval of the
Superintendent, a memorandum of distribution of work in his office in form MS.-11. The
Superintendent should see that the distribution proposed is in accordance with rule 4 of the Posts
and Telegraphs Manual, Volume VI, and sign and return the memorandum to the post office
concerned with such modifications as he made consider necessary. When a redistribution of work
is necessary in an office, a revised memorandum should be supplied. Copies of these memoranda
should be filed in the superintendent’s office.
(2) If the duties of the treasurer are assigned to the clerk in charge of the parcel
department, the Superintendent should designate in the memorandum of distribution of work the
clerk to whom the parcel postage collections are to be paid by postmen and village postmen. He
should also specify in the memorandum, the duties of the postmaster which the deputy postmaster,
an assistant postmaster or any other official is allowed to perform. The duties of the postmaster
which may, under the orders of the Postmaster-General, be performed by other officials are shown
in the Post and Telegraphs Manual, volumes II, V and VI and in the Posts and Telegraphs Initial
Account Code, Volume I.
(3) In cases where the duties in connection with one department are assigned to more
than one official and also where it is necessary to make it clear what duties are assigned to a
particular official, the numbers of the rules of the Manual or Account code in which the duties are
prescribed should be cited at length in the memorandum of distribution of work. In other cases,
the duties may be described in a more general way, as shown in the following examples:-
Postmaster—Duties of a postmaster except those shown against the Deputy Postmaster,
Assistant Postmaster or Head Clerk.
Deputy Postmaster—Duties of the postmaster as laid down in rules.....................
Assistant Postmaster—Duties of the postmaster as laid down in rules ................
Head-clerk—Dues of the postmaster as laid down in rules ................ Duties of the subaccount
clerk as prescribed in ...........
2 nd clerk, etc.—Duties of Savings Bank clerk as prescribed in ............
NOTE1.—For sub-offices where more than one clerk is employed in addition to the subpostmaster,
the superintendent should specify, in the memorandum of distribution of work, the
clerk selected by him to be in joint custody with the sub-postmaster of the cash and valuables in
the office.
NOTE 2.—For offices where a clerk is employed in addition to the postmasters and in
which it is necessary for the postmaster to open or close any branch of the office (e.g., he
registration or parcel branch) in the absence of the clerk, the Superintendent may prescribe that the
Postmaster shall keep, during the clerk’s absence, all or any of the keys, except the second key of
cash safe.