Postal Manual Vol. VIII - India Post

NOTE 1.- The Superintendent or in his absence, the Assistant Superintendent attached to
his office should initial the draft orders before they are copied for issue. Those initialled by the
Inspector should be sent immediately after issue to the Superintendent for his initial.
NOTE 2.- A separate file of each class of orders should be maintained in the
Superintendent’s office for the personal use of the Assistant Superintendent and every such order
must be initialled by the latter before it is placed in the file.
NOTE 3.- The letter T should be prefixed to the letter B in the case of B. orders issued in
connection with the disposal of camp articles for high officials on tour and they should be given
separate serial number.
CONTROL OF INSPECTOR’S AND OVERSEER’S WORKS
All Superintendents
163. General control of inspector’s work.-(1) Each Superintendent will be assisted in
office work, investigation, inspections by an Assistant Superintendent (when sanctioned) and will
be under his immediate control and orders and perform such duties as he may from time to time
entrust to him, as permissible under the rules. He will also be assisted by one or more sub-division
Inspectors who will be under his control and orders. The Sub-Division to be entrusted to each
inspector and his headquarters will be fixed by the Head of the Circle but the Superintendent will
still be responsible for the administration of the whole division.
(2) A Superintendent of post offices may, if he thinks it necessary, prescribe the order in
which his Inspectors shall visit the offices and mail lines under their control.
(3) In the R.M.S., a Superintendent may similarly regulate the journeys of his subdivisional
Inspectors by arranging a programme for each but ordinarily this should not be
necessary. The tours of the Assistant Superintendent shall be arranged by the Superintendent in
such a way as to ensure as far as possible that either of them shall be present at Hqrs. of the
division when the other is out on tour. The sections and offices of which the sorting work has to be
checked by a sub-divisional Inspector, may be re-distributed by the Superintendent when
exceptional circumstances render his desirable.
164. Examination of Inspectors’ diaries.- The Superintendent will receive weekly a copy
of each sub-divisional Inspector’s diary [Genl.2- or Gen.-2(s)] and a monthly summary of his work
(Inspn.-3 or Genl.-9) attached to the last diary of the month. The Superintendent should insist on
the punctual submission of these diaries and must personally examine them. The diaries and the
monthly summary, which should be very short will keep the Superintendent informed of the
movements of his Inspectors, and show him the work done by them and whether they take an
intelligent interest in their work. The diaries will also enable the Superintendent to check the
travelling allowance bills submitted by his Inspectors.
(2) In the R.M.S. the Superintendent should also check the actual time spent by each subdivisional
Inspector in the mail van or mail office by reference to column 5 (signature of the
officer visiting van) of the daily reports (MS.-83) of the head sorters concerned.
165. Disposal of Inspector’s diaries.- The Superintendent must not allow any delay to
occur in taking action on matters noted in his Inspector’s diaries. He should himself write on the
diary the orders passed in each case; and, when necessary a copy of the orders should be
communicated to the official concerned. The monthly summary and the copy of the travelling
allowance bill which accompanied by the last diary should be filed in the Superintendent’s office