Postal Manual Vol. VIII - India Post

Postas and Telegraphs Manual
VOLUME VIII
POST OFFICE AND RAILWAY MAIL SERVICE
SUPERVISING OFFICERS
CHAPTER 1
HEADS OF CIRCLES
PERSONAL DUTIES
1. Head of a Circle. – The term Head of a Circle means the chief officer in a Post and
Telegraph Circle and includes Postmaster General and Directors, Posts and Telegraphs in
independent charge of circles. Senior Superintendents, Superintendents, Inspectors, Postmasters
and all other officers in a Circle are subordinate to the Head of the Circle. The administrative and
financial powers of the Head of a Circle. The administrative and financial powers of the Head of a
Circle are defined in the Postal Manual, Volume III, and in the Schedule of Financial Powers,
respectively.
NOTE 1.- The word “superintendent” wherever it occurs in the rules includes the “Senior
Superintendent”.
NOTE 2. – In the case of Telephone districts and Posts and Telegraphs workshops the
General Managers are the Heads of Circles and exercises the powers of a Head of Circle as defined
in P & T Manual Volume III.
NOTE 3. – In the case of Army Postal Service the Dir. Army Postal Services exercises all
the powers of a Head of Circle mentioned in this Volume.
2. Inspection of stock depots. – The Head of a Circle or the Director Postal Services
should carry out the first inspection of the Stock Depot in the half-year ending 31 st September.
During this inspection the physical verification of all articles of stores and stock should also be
carried out, the assistance of the Assistant Postmaster-General or the Assistant Director, incharge
of the Stock Depot, and of the Inspectors attached to the Circle Office being utilised, if necessary.
The second inspection of the Stock Depot for the half-year ending 31 st March should be
carried out by the Assistant Postmaster-General or the Assistant Director, incharge of the Stock
Depot. During this second inspection it should be seen that all orders passed in the course of the
first inspection in that financial year have been carried out and that discrepancies noticed during
the physical verification have been reconciled, in the case of minor Circles the first inspection and
the physical verification of articles of stores and stock during the half-year ending 30 th September
will be carried out by the Head of the Circle or a Deputy Director.
“NOTE – In respect of the three Central Forms Stores viz. the Postal Stores, Forms and
Seals, Aligarh, Postal Stores Depot, Calcutta and Postal Stores Depot, Nasik Road, the physical
verification of forms shall be carried out during the course of the second inspection of the Stores
Depot in March every year. During the first inspection for the subsequent year, it should be seen
that all orders passed in the previous year, in regard to the physical verification of forms have been
carried out and the discrepancies in this regard noticed during the second inspection have been
reconciled.”