Postal Manual Vol. VIII - India Post

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285. Deleted 286. Charges for delivery of Mobilization covers 287. Custody of cash in branch offices 288. Departmental buildings 289. Complaints by the public 290. Omitted 291. Register of lines and stages 292. Submission of returns. 293. Diaries 294. Tests 295. Director-General’s circulars 296. Postmaster-General’s circulars 297. Disposal of records 298. Order of Inspector’s office 299. Verification of balances of head offices 300. Inspection of post offices 301. Order book 302. Periodical inspection of mail lines
CHAPTER 3 INSPECTORS POSTS AND ASSISTANT SUPERINTENDENT POSTS 260. Jurisdiction of Inspectors : -Every Superintendent’s division is apportioned into subdivisions, each of which comprises certain sub and branch offices and mail lines and is placed under the control of an Inspector, who is immediately subordinate to the Superintendent of the Division. The extent of each inspector’s sub –division is fixed by the Head of the Circle. 260-A.Inspectors attached to circle offices and divisional offices:-(1) An Inspector Posts when attached to the office of the Head of the Circle is designated as Investigating Inspector. Officials of the cadre of Inspector Posts are also attached to the office of the Superintendent of Post offices in the Higher Selection grade and designated as Assistant Superintendents. (2) The principal duties of an Investigating Inspector are to investigate important cases of loss, fraud etc., particularly in which more than one Postal and R.M.S divisions are concerned. When at headquarters he may be employed by the Head of the Circle, as he may think proper. He may be deputed by the Head of the Circle to make investigations in any part of the Circle or beyond it when necessary and to conduct prosecution cases in courts of law. An investigating Inspector may be required to work under the orders of the superintendent or Postmaster, Grade A, in whose division or office he happens to be conducting an enquiry. 260-B (1) Assistant Superintendent Posts: - The Assistant Superintendent will remain at the headquarters when the Superintendent is on tour and will look to the entire supervision of the office and control all the staff of the Divisional Office. He will dispose of all the routine cases not requiring the sanction or orders of the superintendent and sign routine drafts and fair copies. He may also sign important papers relating to leave and transfers except orders of punishment or appointment when it is really necessary to avoid serious delay. When then Superintendent is not at headquarters and cannot reach the place of occurrence quickly, the Assistant Superintendent will himself proceed on enquiries on the receipt of a report of loss, fraud, highway robbery etc., till the superintendent arrives. 260-B(2) The duties which can be delegated to the Assistant Superintendents:- (i) Opening and distribution of dak, except the dak from the Head of the Circle. (ii)Issue of reminders, the weekly check of the work of the assistants and disposal of personal cases of staff except those where policy of the department is involved. (iii)To pass TA bills of assistants, postmen and lower grade staff on the basis of the orders of the competent authority. (iv)Scrutiny of time statements. (v) Grant of casual leave to the staff when the Superintendent is on tour. (vi)Preparation of pension cases and disposal of fraud and loss cases till they are finally submitted to the superintendent. (vii)Carrying out the first and second inspections of time scale Post Offices and only second Inspections of the lower selection grade sub offices and other offices where the Superintendent has carried out the first inspection and also the inspection of the quota of Branch Offices fixed by the Superintendent. (viii)To assist the superintendent in the disposal of routine cases such as routine complaints, minor irregularities, submission of returns to circle office, recall of articles posted, disposal of spoiled receipts, stock indents, correspondence relating to postal life insurance and security bonds, planting of letter boxes, mail arrangements revision of the memorandum of authorized balances, review of the monthly copies of the sub office accounts, check all the copies of order book remarks
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POSTS AND TELEGRAPHS MANUAL VOLUME
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CONTENTS OF CHAPTER HEAD OF CIRCLES
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another person. 66 Payment of Posta
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2-A. The Head of a Circle will insp
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13. Registers and records in a Circ
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Monthly Summary ………………
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ED letters, magazines and periodica
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8 - Amount written off. 9 - Amount
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(16) Irregularities, enquiries and
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certificates irregularly issued). (
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(81) Register of Pakistan Policy Ca
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circular which relates to miscellan
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28. Monthly statistics. - A Head of
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(iv) (v) (vi) (vii) In the event of
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advances, and to enable to postal o
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(i) (ii) reduce the work of the int
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outes, and all cases of acceleratio
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shown in the memo. of authorised ba
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(2) Stamp duty will have to be paid
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e sent to the Head of the Circle, u
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extent the production of legal proo
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NOTE 6.- The Head of a circle has d
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Act, may be opened and destroyed. I
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The Assistant Controller, Foreign S
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(a) from the foreign postal adminis
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packets to post, the head of the Ci
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presented and in that case the mone
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not covered by the standard designs
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CONTENTS OF CHAPTER 2 SUPERINTENDEN
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155. Distribution of work in office
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214. Stock book 215. Custody and st
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CHAPTER 2 SUPERINTENDENTS GENERAL A
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sorting Mail Office the mis-connect
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(ii) Where rent is now being charge
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111/1. Transfer of a branch office
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on service. The Supdt., R.M.S. shou
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corrected immediately before the is
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123. Relaxation of duties of delive
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(i) (ii) (iii) (iv) Where the name
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conditions, be forwarded to the Dir
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(2) With a view to developing corre
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(money orders, savings bank warrant
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Example A Monthly Daily Rs. Rs. Ave
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The maximum balance should be Rs. 2
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less than half the minimum cash bal
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147. Disposal of surplus cash.- Sur
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153. Deleted. Chapter 2, Rule 153-
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NOTE 1.- The Superintendent or in h
Page 97 and 98: at the time he visits them in the c
Page 99 and 100: (3) Time bill should ordnarily be p
Page 101 and 102: 181. Penalties under mail contracts
Page 103 and 104: In submitting proposals relating to
Page 105 and 106: Superintendent should instruct the
Page 107 and 108: Description of return To Whom Submi
Page 109 and 110: 36. Copy of verification remarks in
Page 111 and 112: 4. Statement of service messages is
Page 113 and 114: lists (M-1) tendered with mails des
Page 115 and 116: (n) (o) Copies of the Manual, Codes
Page 117 and 118: STOCK All Superintendents 208. Auth
Page 119 and 120: contract or the market rates (as th
Page 121 and 122: (d) cord No. 2 (ball twine)- one ba
Page 123 and 124: account clerk to sub and branch off
Page 125 and 126: 235. Order book.- (1) When the insp
Page 127 and 128: (4) The second inspection, which sh
Page 129 and 130: Clause 2. Check of undisbursed pay
Page 131 and 132: Clause 8-B (1). Ensure that the amo
Page 133 and 134: Clause 15. Comparison of balance of
Page 135 and 136: prescribed to be maintained; and fo
Page 137 and 138: attached thereto as those prescribe
Page 139 and 140: equirements; and (vi) to collect in
Page 141 and 142: 249. Arrangement of sorting case.-
Page 143 and 144: other points to which his enquiries
Page 145 and 146: 38. Is the registration sorter fit
Page 147: CONTENTS OF CHAPTER 3 INSPECTORS OF
Page 151 and 152: himself thoroughly acquainted so as
Page 153 and 154: 274 “Fixed Beat” system :- In t
Page 155 and 156: in each case of absence of a perman
Page 157 and 158: temporary officials while in milita
Page 159 and 160: 300. Inspection of post offices. -
Page 161 and 162: CONTENTS OF CHAPTER 4 TOWN INSPECTO
Page 163 and 164: 308. Memorandum book - The Town Ins
Page 165 and 166: 315. Enquiries - All cases received
Page 167 and 168: CONTENTS OF CHAPTER 5 ASSISTANT SUP
Page 169 and 170: (vi) To initial and date the files
Page 171 and 172: sections. When not travelling, he s
Page 173 and 174: subsequent ones. All Circulars shou
Page 175 and 176: NOTE 1.- The SRM may at his discret
Page 177 and 178: CONTENTS OF CHAPTER 7 OVERSEERS RUL
Page 179 and 180: 345. Thumb and finger impressions.
Page 181 and 182: 353. Deleted. 354. Extraordinary oc
Page 183 and 184: RULE CHAPTER 8 CONTENTS OF CHAPTER
Page 185 and 186: 361. Account of charges on goods de
Page 187 and 188: Hones. Ink powder. Ink pots. Ink st
Page 189 and 190: 369-A. Black Stamp Cancellation Ink
Page 191 and 192: (b) (c) Indents for articles requir
Page 193 and 194: Serial No. Register of duplicate ke
Page 195 and 196: Marathi } Postmaster-General, Mumba
Page 197 and 198: (e) Every entry in each invoice or
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414. Preparation and use of R.L.O.
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CHAPTER 9 RETURNED LETTER OFFICES G
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(c) A sorting case with compartment
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404. Stamping of articles. - All ar
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clerk must bring the matter at once
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not known to the Returned Letter Of
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18. Santa Cruz Islands 19. Singapor
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NOTE - In the case of sub-offices,
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(iv) all unregistered articles foun
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e printed on the two sides (outside
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(b) Packets and parcels should be d
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(2) The result of the enumeration w
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CHAPTER 10 BREAKS AND ACCIDENTS 440
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449. Report to the Director General
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RULES Advance(s) - Aligarh locks Al
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RULES Procedure to be followed by S
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B Bags - RULES Description of diffe
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Impressions of stamps and seals hol
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C RULES Camp correspondence - Card
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RULES Selection of a post office as
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RULES Powers of Heads of Circles to
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RULES Authority of Head postmasters
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RULES Date-stamp impressions - Chec
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RULES Treatment of foreign news pap
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RULES Deposit - Checking of article
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RULES Memorandum of - in a R.L.O. 4
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RULES Error book - Examination by S
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RULES Particulars to be shown in a
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RULES Supply of - 367 General lette
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RULES Supervision by Superintendent
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RULES Index - Inspection of an offi
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RULES Observations of work of R.M.S
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RULES Maintenance by - of a registe
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RULES Disposal of - of cash certifi
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RULES Duties of Inspectors of post
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RULES Lunatics - Disposal by Heads
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RULES Mail line - Fixing road estab
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RULES Supply of - to Superintendent
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RULES Disposal of monthly list of v
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RULES Entries to be made by Superin
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RULES Powers of Heads of Circles to
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RULES Pension - Control by Heads of
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RULES Postal article(s) - Disposal
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RULES Submission to Inspector by al
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RULES Local - of furniture 376 Of a
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RULES Redirection fee - Red paint -
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RULES Maintenance of separate - for
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RULES Punctuality to be observed in
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RULES Occupation of - by runners 34
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RULES Sealing lanterns - Sealing Wa
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RULES Preparation and supply of dia
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RULES Statements - Prohibition agai
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RULES Method of dispatch of article
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RULES Stock register - Class of art
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RULES Powers of Superintendents in
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RULES Tests - Test letters - Object
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RULES Maintenance by a - of rough m
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RULES Disposal by R.L.O. of foreign
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RULES Supply by Superintendents of
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RULES Withdrawals - Disposal by Hea
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Postal Manual Vol. VIII - India Post

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