Postal Manual Vol. VIII - India Post

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that week. Circulars issued by the Director-General will be received from the head-quarters post office of the division. The counting from the month of April following the close of the official year in which they were issued. 296. Postmaster-General’s circulars. – (1) Circulars are ordinarily issued by the Postmaster-General once a month’ but if, in any month there is no material for a Circular, no Circular is issued in that month. Circulars issued by the Postmaster-General should be filed in a single guard-book, distinct from that of the Director-General’s Circulars, and care should be taken to correct or cancel previous Circulars when necessary on receipt of subsequent Circulars. The Inspector will be held responsible that orders issued by Circular are understood and duly carried out by branch postmasters under his control. (2) The Circular should e destroyed after 3 years counting from the month of april following the close of the official year I which they were issued. If it is found necessarty to preserve or repeat the instructions contained in such Circulars, the Head of the Circle will either incorporate them in the Circle Orders or reproduce them in a new Circular before the previous circular is due to be destroyed. 297. Disposal of records. – The different classes of records in an Inspector’s office should be disposed of in the manner prescribed by rule 201 for similar records in a Superintendent’s office. 298. Order book of Inspector’s office. – (1) The Inspector will keep an order book ini form (MS.-8) in which the Superintendent will record his remarks and orders after inspectinig the Inspector’s office. The Inspector is responsible that any action required by the remarks or orders of the Superintendent is promptly taken. (2) The order book will be kept in the personal custody of the Inspector, who should see that it does not get damaged. Each order book has 200 serially numbered pages. The willful removal of a page from an order book will be regarded as a serious offence and render the offender liable to dismissal. 299. Verification of balances of head offices. – (1) The Deputy/Assistant Superintendent of Post Offices (according to the discretion of the Divisional Superintendent) must thoroughly and completely verify the balances of all the Head Post Offices within the limits of the division four times in every twelve months. In Divisions where such posts do not exist, the Inspector must carry out the verification of balances of all the Head Offices within the limits of his sub-division, four times in every twelve months. (2) Each verification should be carried out in a complete and thorough manner in accordance with questions 1-21 of the Standard questions. When verifying the balances, the Inspecting officer should make notes of the verification in accordance with the instructions in rule 239 and clauses 1-21 below that rule. These notes should kept on record in the Inspecting Officer’s office after being signed and dated by him. When the verification is completed, a copy of the remarks recorded in the order book (MS.-8) should be forwarded to the Superintendent who should retain in his own office the remarks relating to 2 nd class head offices, and take such action upon them as may be called for. The remarks recorded concerning first class head offices should be forwarded without delay to the Head of the Circle. NOTE. – See Note 3 below Rule 239(1).
300. Inspection of post offices. – (1) The Inspector must inspect, twice every twelve months, such sub-offices in his sub- division as are assigned to him by the Superintendent and all branch offices except those that are inspected by the Superintendent under rule 238. (2) In carrying out the inspections, the Inspector should be guided by the instructions contained in the rule cited in the preceeding paragraph and the copy of the remarks in the order book (MS-8) should be submitted to the Superintendent. NOTE 1. – See Rule 21. NOTE 2.- The Inspector need not travel on Sundays or inspect Sundays and Post Office holidays but this refers only to ordinary routine business and does not warrant the postponement of anything urgent, such as an enquiry into a complaint or criminal charge. The restriction is, however, permissive and not mandatory. NOTE 3 - The Inspector may authorize the return to the stock depot of unserviceable or surplus articles from all offices inspected by him and also the transfer of articles of stock from one branch office to another, a report being submitted at once to the superintendent. When inspecting a branch office the Inspector should prepare and submit direct to the stock depot an indent for any article s of stock that may be wanted for the office. Indents, for articles of furniture should, however, be forwarded to the stock depot through the Superintendent. 301. Order book. – (1) When the inspection or the verification of the balances of an office is completed, the Inspector should record in the office order book (MS.-4) his remarks on the results of the inspection or verification, noting the dates included in the period of his visit. These remarks should be clear and complete and should include all irregularities noticed and instructions given whether on the points referred to in the standard questions or on any other points which may have come to the Inspector’s notice in the course of the inspection. In the case of a head office or selection grade sub-office, the remarks in the order book should be confined only to the irregularities noticed and should not contain any instruction to the head postmaster or selection grade sub-postmaster. The remarks in the order book should be signed and dated by the Inspector. (2) The Inspector should, at each inspection, examine the office order book, to see whether it is in good order and that the pages are complete, and should also satisfy himself that any action required on the part of the office by the orders or remarks recorded at the last inspection was promptly taken. 302. Periodical inspection of mail lines. – (1) Mail lines must be inspected twice every twelve months at intervals of about six months. The inspections will be made by either the Superintendent or Inspector; but ordinarily only the less important mail lines will be inspected by the Inspector. The inspections of mail lines should, as a rule, be carried out during the course of a tour, and the result should be noted in the diary. The following questions will suggest the points to which enquiries should be specially directed :- (a) Are the runners’ huts suitably situated on the side of the road? Are they in good repair; and do the runners live in them? (b) Is the number of runners sufficient? (c) If the weight of mails is excessive can it be reduced by using smaller bags or diverting a portion of the mails to other lines?
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POSTS AND TELEGRAPHS MANUAL VOLUME
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CONTENTS OF CHAPTER HEAD OF CIRCLES
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another person. 66 Payment of Posta
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2-A. The Head of a Circle will insp
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13. Registers and records in a Circ
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Monthly Summary ………………
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ED letters, magazines and periodica
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8 - Amount written off. 9 - Amount
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(16) Irregularities, enquiries and
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certificates irregularly issued). (
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(81) Register of Pakistan Policy Ca
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circular which relates to miscellan
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28. Monthly statistics. - A Head of
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(iv) (v) (vi) (vii) In the event of
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advances, and to enable to postal o
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(i) (ii) reduce the work of the int
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outes, and all cases of acceleratio
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shown in the memo. of authorised ba
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(2) Stamp duty will have to be paid
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e sent to the Head of the Circle, u
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extent the production of legal proo
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NOTE 6.- The Head of a circle has d
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Act, may be opened and destroyed. I
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The Assistant Controller, Foreign S
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(a) from the foreign postal adminis
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packets to post, the head of the Ci
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presented and in that case the mone
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not covered by the standard designs
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CONTENTS OF CHAPTER 2 SUPERINTENDEN
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155. Distribution of work in office
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214. Stock book 215. Custody and st
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CHAPTER 2 SUPERINTENDENTS GENERAL A
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sorting Mail Office the mis-connect
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(ii) Where rent is now being charge
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111/1. Transfer of a branch office
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on service. The Supdt., R.M.S. shou
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corrected immediately before the is
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123. Relaxation of duties of delive
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(i) (ii) (iii) (iv) Where the name
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conditions, be forwarded to the Dir
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(2) With a view to developing corre
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(money orders, savings bank warrant
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Example A Monthly Daily Rs. Rs. Ave
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The maximum balance should be Rs. 2
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less than half the minimum cash bal
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147. Disposal of surplus cash.- Sur
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153. Deleted. Chapter 2, Rule 153-
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NOTE 1.- The Superintendent or in h
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at the time he visits them in the c
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(3) Time bill should ordnarily be p
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181. Penalties under mail contracts
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In submitting proposals relating to
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Superintendent should instruct the
Page 107 and 108: Description of return To Whom Submi
Page 109 and 110: 36. Copy of verification remarks in
Page 111 and 112: 4. Statement of service messages is
Page 113 and 114: lists (M-1) tendered with mails des
Page 115 and 116: (n) (o) Copies of the Manual, Codes
Page 117 and 118: STOCK All Superintendents 208. Auth
Page 119 and 120: contract or the market rates (as th
Page 121 and 122: (d) cord No. 2 (ball twine)- one ba
Page 123 and 124: account clerk to sub and branch off
Page 125 and 126: 235. Order book.- (1) When the insp
Page 127 and 128: (4) The second inspection, which sh
Page 129 and 130: Clause 2. Check of undisbursed pay
Page 131 and 132: Clause 8-B (1). Ensure that the amo
Page 133 and 134: Clause 15. Comparison of balance of
Page 135 and 136: prescribed to be maintained; and fo
Page 137 and 138: attached thereto as those prescribe
Page 139 and 140: equirements; and (vi) to collect in
Page 141 and 142: 249. Arrangement of sorting case.-
Page 143 and 144: other points to which his enquiries
Page 145 and 146: 38. Is the registration sorter fit
Page 147 and 148: CONTENTS OF CHAPTER 3 INSPECTORS OF
Page 149 and 150: CHAPTER 3 INSPECTORS POSTS AND ASSI
Page 151 and 152: himself thoroughly acquainted so as
Page 153 and 154: 274 “Fixed Beat” system :- In t
Page 155 and 156: in each case of absence of a perman
Page 157: temporary officials while in milita
Page 161 and 162: CONTENTS OF CHAPTER 4 TOWN INSPECTO
Page 163 and 164: 308. Memorandum book - The Town Ins
Page 165 and 166: 315. Enquiries - All cases received
Page 167 and 168: CONTENTS OF CHAPTER 5 ASSISTANT SUP
Page 169 and 170: (vi) To initial and date the files
Page 171 and 172: sections. When not travelling, he s
Page 173 and 174: subsequent ones. All Circulars shou
Page 175 and 176: NOTE 1.- The SRM may at his discret
Page 177 and 178: CONTENTS OF CHAPTER 7 OVERSEERS RUL
Page 179 and 180: 345. Thumb and finger impressions.
Page 181 and 182: 353. Deleted. 354. Extraordinary oc
Page 183 and 184: RULE CHAPTER 8 CONTENTS OF CHAPTER
Page 185 and 186: 361. Account of charges on goods de
Page 187 and 188: Hones. Ink powder. Ink pots. Ink st
Page 189 and 190: 369-A. Black Stamp Cancellation Ink
Page 191 and 192: (b) (c) Indents for articles requir
Page 193 and 194: Serial No. Register of duplicate ke
Page 195 and 196: Marathi } Postmaster-General, Mumba
Page 197 and 198: (e) Every entry in each invoice or
Page 199 and 200: 414. Preparation and use of R.L.O.
Page 201 and 202: CHAPTER 9 RETURNED LETTER OFFICES G
Page 203 and 204: (c) A sorting case with compartment
Page 205 and 206: 404. Stamping of articles. - All ar
Page 207 and 208: clerk must bring the matter at once
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not known to the Returned Letter Of
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18. Santa Cruz Islands 19. Singapor
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NOTE - In the case of sub-offices,
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(iv) all unregistered articles foun
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e printed on the two sides (outside
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(b) Packets and parcels should be d
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(2) The result of the enumeration w
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CHAPTER 10 BREAKS AND ACCIDENTS 440
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449. Report to the Director General
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RULES Advance(s) - Aligarh locks Al
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RULES Procedure to be followed by S
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B Bags - RULES Description of diffe
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Impressions of stamps and seals hol
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C RULES Camp correspondence - Card
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RULES Selection of a post office as
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RULES Powers of Heads of Circles to
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RULES Authority of Head postmasters
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RULES Date-stamp impressions - Chec
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RULES Treatment of foreign news pap
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RULES Deposit - Checking of article
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RULES Memorandum of - in a R.L.O. 4
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RULES Error book - Examination by S
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RULES Particulars to be shown in a
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RULES Supply of - 367 General lette
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RULES Supervision by Superintendent
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RULES Index - Inspection of an offi
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RULES Observations of work of R.M.S
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RULES Maintenance by - of a registe
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RULES Disposal of - of cash certifi
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RULES Duties of Inspectors of post
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RULES Lunatics - Disposal by Heads
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RULES Mail line - Fixing road estab
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RULES Supply of - to Superintendent
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RULES Disposal of monthly list of v
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RULES Entries to be made by Superin
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RULES Powers of Heads of Circles to
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RULES Pension - Control by Heads of
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RULES Postal article(s) - Disposal
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RULES Submission to Inspector by al
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RULES Local - of furniture 376 Of a
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RULES Redirection fee - Red paint -
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RULES Maintenance of separate - for
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RULES Punctuality to be observed in
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RULES Occupation of - by runners 34
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RULES Sealing lanterns - Sealing Wa
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RULES Preparation and supply of dia
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RULES Statements - Prohibition agai
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RULES Method of dispatch of article
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RULES Stock register - Class of art
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RULES Powers of Superintendents in
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RULES Tests - Test letters - Object
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RULES Maintenance by a - of rough m
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RULES Disposal by R.L.O. of foreign
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RULES Supply by Superintendents of
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RULES Withdrawals - Disposal by Hea
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Postal Manual Vol. VIII - India Post

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