Postal Manual Vol. VIII - India Post

may be. He should also see that the amount shown under “stamps” is not more than the
previous days figures without there being a receipt of stamps from the account Office
or Treasury as indicated in the column provided for. He should also see whether the
cash balance has been often exceeded and whether this is due to the balances being
incorrectly fixed or to neglect of the rules regarding remittances.
(3) The Superintendent will bear in mind that the most important purpose for which copies
of sub-office accounts are submitted to him is to enable him, by a careful scrutiny of the various
monetary transactions, to finance the sub-offices under his control, to keep down excessive
balances and generally to check irregularities and possible fraud in regard to public money.
(4) After the Superintendent has carefully examined each sub-office account, he will write
on the back such remarks and orders as may be called for and have them carried out, so far as they
can be, by his own office. The copies of sub-office accounts relating to offices within the
Inspector’s powers of inspection should then be forwarded to the Inspector concerned who will
return the sub-office account to the superintendent, after recording on it the action taken by him
and any further remarks he may have to offer. The copies of sub-office accounts should be filed in
the Superintendent’s office for future reference when required, as they constantly will be for
comparison with sub-office accounts for subsequent months.
137. Deleted.
138. Minimum cash balance. – (1) The minimum balance of an office is the least sum that
it should ever be left with, i.e., the least sum that will enable the office to carry on its work until it
can obtain funds from the treasury or sub-treasury, or from its head office account office, or cash
office, or until its funds are likely to be replenished in the ordinary course by receipts from the
public or from other offices.
2) The minimum balance of an office which ordinarily receives* more than it has to pay
away, and which is at a treasury or sub-treasury station, or so situated with respect to its head
office, account office, or cash office, that it can speedily and safely obtain funds, can be fixed at a
much lower sum than that of an office which ordinarily pays* away more than it receives and is so
situated that it can safely obtain funds from its head office, account office, or cash office only once
or twice in a week.
(3) The minimum cash balance of an office will ordinarily be a sum equal to the average
daily payments multiplied by the number of days in which funds can be obtained, plus a
percentage of the average daily payments (if necessary), as a margin – the amount of which will
depend upon the extent of the difference between the receipts and payments, and other
considerations. If, however, the receipts are largely in excess of the payments, only half the
average daily payments will be taken into account in calculating the minimum balance, and no
margin need be allowed. If the payments are greater than the receipts but the receipts also are
large, the latter will be taken into account, and the minimum balance will be the excess of the
average daily payments over the average daily receipts multiplied by the number of days in which
funds can be obtained, plus a percentage of the average daily payments.
(4) As no demand can be made upon a branch office not authorized to do saving work
without the prior knowledge of the account office, whichis always in the position to remit to the
branch office a sufficient sum to make its actual balance enough to meet its liabilities, no minimum
balance is, ordinarily required to be fixed for a branch office for that purpose; but a branch office
may be allowed to retain a small sum; not exceeding Rs.5, for the purpose of giving change. In the
case of branch offices which are empowered to do savings bank work and in special cases,
however, where money cannot safely be sent as speedily, or nearly as speedily, as the documents