Postal Manual Vol. VIII - India Post

packets to post, the head of the Circle may make special arrangements to accept payment of
postage in cash, subject to such conditions (time, place, manner of posting, previous notice) as he
may consider it necessary to impose and provided the minimum number of packets is not less than
500
(2) The fact that postage has been prepaid in cash on such articles will be indicated by the
impression on them, in red or magenta ink, of the special stamp supplied for the purpose which
must remain in the personal custody of the Head of the Office except in the case of Presidency
Post Offices where a Gazetted Assistant Postmaster may keep it.
NOTE – This system may be extended to Head and sub post offices other than those which
are in charge of an official in the Lowest Selection Grade or time scale of pay, where there is a
demand for it or such a facility is likely to be utilised by the public.
75-A. Prepayment of postage and registration fee in cash on ordinary Inland registered
articles of letter mail. The Head of the circle may authorise post office to accept payment of
postage and registration fee in cash in respect of ordinary registered articles of letter mail subject
to the conditions given in Rule 171-A of P&T, Manual Volume VI, Part I (Fourth Edition). When
a demand for providing this facility at a post office is received from the public, the Head of the
Circle should before authorising introduction of the facility, considered the importance of the place
to see whether the facility to be utilised by other firms, individuals etc. in that locality.
NOTE – This facility may be made available only at those Head Offices and sub offices
under Higher Selection Grade officials or above in the towns of Bombay, Calcutta, Madras and
Delhi only.
76. Enumeration of articles by Returned Letter Offices.- During the second week of the
months of February and August of each year, an enumeration will be made of the number of
ordinary unregistered articles of the letter and parcel mail received in and despatched by each
R.L.O. Statistics of ordinary unregistered articles of the letter and parcel mail received during the
previous week or weeks and disposed of during the enumeration week will be recorded and shown
separately. The enumeration for three out of the seven days should be carried out by an Assistant
Postmaster General or Assistant Director of Postal Services. A copy of each of the enumeration
returns (R.L.O.-1 or R.L.O.-2) will be received with the R.L.O. returns for the corresponding halfyear.
77. Half-yearly R.L.O. return. – Two returns in form (R.L.O.-5) for each of the sixmonthly
periods ending 30 th September and 31 st March, will be submitted by the Manager,
Returned Letter Office to the Head of the Circle, who should forward them to the Director-General
not later than the 15 th of October and the 15 th of April, respectively. The estimated number of
unregistered article shown in the half-yearly R.L.O. return should be checked in the office of the
head of the Circle, with the enumeration returns (R.L.O.-1 or R.L.O.-2) before the former is
forwarded to the Director-General.
NOTE – In the forwarding letter it should invariably be mentioned whether the enumeration
period was intervened by a post office holiday in addition to Sunday and whether the figures had
been multiplied by 26 1/14 or 31 2/7.
78. Unusual bag account. – The Head of a Circle must prescribe in what cases post offices
should keep unusual bag accounts (M.S.-75) with other post offices. A post office need not keep
an unusual bag account with another post office, unless unusual bags are frequently despatched
from the one to the other.